Project Information

Bid Title

Request for Proposals - Recreation Registration Software Management System for Parks & Recreation

Issuing Agency

City of Lathrop

Location

California

Published Date

Jun 3, 2026

Closing Date

Jul 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposals - Recreation Registration Software Management System for Parks & Recreation

Bid/RFP Status:

Open - accepting bids and proposals

Bid/RFP Due Date:

Monday, July 6, 2026 - 3:00pm

The City requests proposals for a new Recreation Registration Software Management System with real-time Internet Registration to support: program, classes, facility reservations (e.g. fields, gyms, community centers, picnic shelters), memberships, league scheduling, point of sale, shelter reservations, senior programs (including trips), payment processing, customized reporting and any related professional services required to implement/train new users on the software.

The City currently uses REC DESK software from Clubessential Holdings for business needs including class registration, facility bookings, and point of sale transactions.

The City's objective is to establish a long-term relationship with a vendor capable of keeping current with recreation management industry trends and best practices. The vendor should be capable of supporting the City's current and future needs and committed to a highly responsive customer service approach and to the constant evolution of the proposed Recreation Registration Software Management System. The new system should strengthen the relationship between the City, our community members, and community partners.

The selected vendor must be capable of providing all services, including training and user support, technical support and security, and back up and business protocols. The City desires a single vendor for all services identified in the RFP. However, the City will consider alternates such as a prime vendor subcontracting with a third-party service provider for a specific function.

TO:

CITY OF LATHROP

PARKS AND RECREATION DEPARTMENT

ATTN: MELISSA STATHAKOPOULOS

390 TOWNE CENTRE DRIVE

Phone: (209) 941-7364

Email: mstathakopoulos@ci.lathrop.ca.us

Proposals Due: July 6, 2026 @ 3:00 p.m.

Supporting Documents

Request for Proposals (363 KB)

Attachment 2 Functional and Technical Requirements (191 KB)

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Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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