Project Information

Bid Title

2026 RFP-TRANSPORTABLE EMERGENCY HOUSING UNITS

Issuing Agency

New Hanover County

Location

North Carolina

Published Date

May 29, 2026

Closing Date

Jun 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	2026 RFP-TRANSPORTABLE EMERGENCY HOUSING UNITS
Category:	Finance
Status:	Open
Bid Recipient:	Lena Butler - Purchasing Supervisor

Description: NEW HANOVER COUNTY EMERGENCY MANAGEMENT REQUEST FOR PROPOSALS TRANSPORTABLE EMERGENCY HOUSING UNITS New Hanover County, located in Wilmington, NC, is seeking proposals from qualified Proposers to establish pre-positioned, rapid-response contracts for the provision, delivery, set up, maintenance, and demobilization of transportable emergency housing units to support disaster response and recovery operations within the County and surrounding impacted areas. Submit Proposals by e mail t o For security reasons, you must enable JavaScript to view this E-mail address. .  Please include “RFP- TRANSPORTABLE EMERGENCY HOUSING UNITS” in the subject line of the email. The deadline for receipt of Proposals is June 26, 2026, at 5:00 PM EST. I nstructions for submitting Proposals and complete requirements are available at the bottom of the page under "Related Documents." New Hanover County reserves the right to cancel or reject any or all Proposals and to make the award which will be most advantageous to the County. Advertised: Friday, May 29, 2026 Publication Date/Time: 5/29/2026 12:00 AM Publication Information: https://www.nhcgov.com/bids.aspx Closing Date/Time: 6/26/2026 5:00 PM Submittal Information: EMAIL: LBUTLER@NHCGOV.COM Bid Opening Information: No Public Opening Related Documents: RFP Transportable Emergency Housing Units - Final 5.27.2026

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NEW HANOVER COUNTY

EMERGENCY MANAGEMENT

REQUEST FOR PROPOSALS

TRANSPORTABLE EMERGENCY HOUSING UNITS

COUNTY COMMISSIONERS

LEANN PIERCE, CHAIR

DANE SCALISE, VICE-CHAIR

BILL RIVENBARK

STEPHANIE WALKER

ROB ZAPPLE

CHRIS COUDRIET, COUNTY MANAGER

SECTION 1 ADVERTISEMENT

NEW HANOVER COUNTY

EMERGENCY MANAGEMENT

REQUEST FOR PROPOSALS

TRANSPORTABLE EMERGENCY HOUSING UNITS

New Hanover County, located in Wilmington, NC, is seeking proposals from

qualified Proposers to establish pre-positioned, rapid-response contracts for the

provision, delivery, set up, maintenance, and demobilization of transportable

emergency housing units to support disaster response and recovery operations

within the County and surrounding impacted areas.

Submit Proposals by email to lbutler@nhcgov.com. Please include “RFP-

TRANSPORTABLE EMERGENCY HOUSING UNITS” in the subject line of the email.

The deadline for receipt of Proposals is June 26, 2026, at 5:00 PM EST.

Instructions for submitting Proposals and complete requirements and

information may be obtained by visiting the County’s website at

https://www.nhcgov.com/bids.aspx.

New Hanover County reserves the right to cancel or reject any or all Proposals and

to make the award which will be most advantageous to the County.

Advertised: Friday, May 29, 2026

Page 2 of 26

SECTION 2 INFORMATION TO PROPOSERS

2.1 – Schedule

Advertisement

Deadline for Questions

Answers to Questions

Deadline for Receipt of Proposals

Friday, May 29, 2026

Tuesday, June 9, 2026, at 5:00 PM EST

Friday, June 12, 2026

Friday, June 26, 2026, at 5:00 PM EST

2.2 – Preparation of Proposals

2.2.1 Proposers are instructed to submit their Proposals by email to

lbutler@nhcgov.com. Please be sure to include “RFP-TRANSPORTABLE

EMERGENCY HOUSING UNITS” in the subject line of the email.

2.2.2 The deadline for submission of Proposals is Friday, June 26, 2026, at

5:00 PM EST.

2.2.3 Proposals received after the time and date for closing will not be

accepted.

2.3– Communication

Proposers may not have communications, verbal or otherwise, concerning this

RFP with any personnel or boards from New Hanover County other than the

person listed in this section. Lena Butler, Purchasing Supervisor, is your point

of contact. Email lbutler@nhcgov.com. If any Proposer attempts any

unauthorized communication, the proposal may be rejected.

2.4– Questions

Questions concerning this solicitation should be directed to Lena Butler,

Purchasing Supervisor, by emailing lbutler@nhcgov.com. Please include in the

subject line "Questions RFP-TRANSPORTABLE EMERGENCY HOUSING UNITS.” The

deadline for questions is Tuesday, June 9, 206, at 5:00 PM EST.

2.5 – Answers to Questions

An addendum summarizing all questions and answers will be posted to the

County's website on Friday, June 12, 2026. Proposers who have notified the

Page 3 of 26

County of their Intent to Submit along with their email address (see 2.6 – Intent

to Submit) will be sent the addendum upon posting. You may visit our website

at https://www.nhcgov.com/bids.aspx to check for the issuance of any

addenda before submitting your Proposal.

2.6 – Intent to Submit

All Proposers who intend to submit a Proposal on this project is requested to

send an email to Lena Butler, Purchasing Supervisor, at lbutler@nhcgov.com.

Include in the subject line "RFP-TRANSPORTABLE EMERGENCY HOUSING UNITS."

This will ensure that you receive any addenda issued for this RFP if applicable.

2.7 - Cost of Preparation of Proposal

Costs incurred by prospective Proposers in the preparation of the response to

this RFP are the responsibility of the Proposer and will not be reimbursed by

The County.

2.8– Authorized Signature

Signature Forms must be signed by an authorized individual of the Proposer.

Forms that are not signed may cause the submittal to be rejected.

2.9 –Ownership of Documents

All Proposals and accompanying documentation will become the property of

New Hanover County at the time the Proposals are opened and will not be

returned to the Proposer.

2.10 - Trade Secret Confidentiality

Upon receipt of your Proposal by New Hanover County, your Proposal is

considered a public record except for material which qualifies as "trade

secret" under N.C. General Statute 132-1.2. After opening, your Proposal will

be provided to County staff and others who participate in the evaluation

process, and to members of the general public who submit public records

requests.

To properly designate material as a trade secret under these circumstances,

each Proposer must take the following precautions: any trade secret

submitted by a Proposer must be submitted in a separate file or document

and marked "Trade Secret - Confidential and Proprietary Information.”

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Do not attempt to designate your entire Proposal as a trade secret, and

do not attempt to designate pricing information as a trade secret. Doing

so may result in your submittal being disqualified.

In submitting a Proposal, each Proposer agrees that the County may reveal

any trade secret materials contained in such response to all County staff and

County officials involved in the selection process, and to any outside

consultant or other third parties who assist the County in the selection

process. Furthermore, each Bidder agrees to indemnify and hold harmless

the County and each of its officers, employees, and agents from all costs,

damages, and expenses incurred in connection with refusing to disclose any

material which the Proposer has designated as a trade secret.

2.11 - Federal Uniform Guidance

The following federal provisions apply pursuant to 2 C.F.R. § 200.326 and 2

C.F.R. Part 200, Appendix II (as applicable): Equal Employment Opportunity

(41 C.F.R. Part 60); Davis-Bacon Act (40 U.S.C. 3141-3148); Copeland “Anti-

Kickback” Act (40 U.S.C. 3145); Contract Work Hours and Safety Standards Act

(40 U.S.C. 3701-3708); Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal

Water Pollution Control Act (33 U.S.C. 1251-1387); Debarment and

Suspension (Executive Orders 12549 and 12689); Byrd Anti-Lobbying

Amendment (31U.S.C. 1352); Procurement of Recovered Materials (2 C.F.R. §

200.322); and Record Retention Requirements (2CFR § 200.324).

2.12 - Withdrawal of Proposals

No Proposal may be modified, withdrawn, or canceled by the Bidder for a

period of ninety (90) days following the receipt of Proposal. Negligence or error

on the part of any Bidder in preparing their Bid confers no right of withdrawal

or modification after the Proposals have been opened.

2.13- Indemnity

The successful Proposer shall indemnify and hold the County, its agents, and

employees harmless against any and all claims, demands, causes of action, or

other liability, including attorney fees, on account of personal injuries or death

or on account of property damages arising out of or relating to the work to be

performed by the Successful Proposer hereunder, resulting from the

negligence of or the willful act or omission of the Proposer, his agents,

employees, and subcontractors.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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