Project Information

Bid Title

Industrial Gas

Issuing Agency

University of Kansas

Location

Kansas

Published Date

Feb 14, 2026

Closing Date

Apr 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

3108695

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposal
Status	Issued
Number	3108695 (Industrial Gas)
Issue Date & Time	2/13/2026 02:00:00 PM (CT)
Close Date & Time	4/10/2026 02:00:00 PM (CT)
Question Cut Off Date	2/27/2026 12:00:00 PM (CT)
Notes	Greetings! Please start your review of the I ndustrial Gas RFP by first reading the RFP Snapshot located in the Attachments tab. The RFP Snapshot provides high level details about our evaluation including the product/service category, RFP timeline, and evaluation criteria. Next, you should read the RFP Scope of Work and the RFP Instructions, which are also located in the Attachments section. After you review those materials, prepare your submission by working through each tab from left-to-right here in Euna Procurement, powered by Ion Wave . Most responses to this RFP will be addressed in the Attributes tab. However, key milestones can be found in the Activities tab and any requested documentation should be uploaded in the Response Attachments tab. Please Note: All required (i.e. red-starred) fields must be completed to successfully submit a bid. Questions about the commodity, requirements, or the evaluation process itself should be directed to the assigned Procurement Officer identified in the Bid Contact Info area in this tab. However, should you run into any technical (system) challenges or have problems registering as a supplier in ION WAVE during normal business hours, you can contact Rob Kottenbrock at rob.kottenbrock@ku.edu . After hours, you can contact ION WAVE at 844-226-3862 Listen to the prompts to connect with your Ion Wave team - Option 1, then 2, or support.ionwave@eunasolutions.com with your technical questions. Please note: Neither Rob, nor ION WAVE can address questions about the commodity, requirements, or process. Thank you for your interest in participating in this evaluation and good luck! #rockchalkjayhawk #goku

Contact Information

Name	Ramia Whitecotton
Address	1450 Jayhawk Blvd. Lawrence, KS 66045 USA
Phone	(785) 864-1425
Fax
Email	rmwcotton@ku.edu

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9085506

Bid Attachments

File Name	Description	File Size
RFP 3108695 - Solicitation Snapshot.pdf	RFP 3108695 - Solicitation Snapshot	172 KB	338486	7204779
RFP 3108695 - Scope of Work_Industrial Gas.pdf	RFP 3108695 - Scope of Work_Industrial Gas	138 KB	338486	7204810
Solicitation Instructions.pdf	Please refer to this file for instructions on submitting a proposal.	263 KB	338486	6802671
KU General Terms and Conditions.pdf	KU General Terms and Conditions	345 KB	338486	7204787
KU-146a Rev 02-25 (KU Purchasing) FINAL 4907-4428-5212 v.1.pdf	State of Kansas Contractual Provisions	158 KB	338486	6520265
Supplier Travel & Expense Reimbursement Addendum.pdf	Supplier Travel & Expense Reimbursement Addendum	142 KB	338486	6052011
Jayhawk Community Partners Attachment.pdf	Info about the Jayhawk Community Partners program	125 KB	338486	6051929
Pricing Workbook.xlsx	Pricing Workbook	24 KB	338486	7204838

Attachment Preview

3108695

Industrial Gas

Issue Date: 2/13/2026

Questions Deadline: 2/27/2026 12:00 PM (CT)

Response Deadline: 4/10/2026 02:00 PM (CT)

KU Procurement

Contact Information

Contact: Ramia Whitecotton

Address: Procurement

1450 Jayhawk Blvd.

Lawrence, KS 66045

Phone: (785) 864-1425

Email: rmwcotton@ku.edu

Page 1 of 21 pages

Deadline: 4/10/2026 02:00 PM (CT)

3108695

Event Information

Number:

3108695

Title:

Industrial Gas

Type:

Request for Proposal

Issue Date:

2/13/2026

Question Deadline: 2/27/2026 12:00 PM (CT)

Response Deadline: 4/10/2026 02:00 PM (CT)

Notes:

Greetings!

Please start your review of the Industrial Gas RFP by first reading the RFP Snapshot

located in the Attachments tab. The RFP Snapshot provides high level details about

our evaluation including the product/service category, RFP timeline, and evaluation

criteria. Next, you should read the RFP Scope of Work and the RFP Instructions,

which are also located in the Attachments section.

After you review those materials, prepare your submission by working through each

tab from left-to-right here in Euna Procurement, powered by Ion Wave. Most

responses to this RFP will be addressed in the Attributes tab. However, key

milestones can be found in the Activities tab and any requested documentation

should be uploaded in the Response Attachments tab.

Please Note: All required (i.e. red-starred) fields must be completed to successfully

submit a bid.

Questions about the commodity, requirements, or the evaluation process

itself should be directed to the assigned Procurement Officer identified in the

Bid Contact Info area in this tab.

However, should you run into any technical (system) challenges or have problems

registering as a supplier in ION WAVE during normal business hours, you can

contact Rob Kottenbrock at rob.kottenbrock@ku.edu. After hours, you can contact

ION WAVE at 844-226-3862 Listen to the prompts to connect with your Ion Wave

team - Option 1, then 2, or support.ionwave@eunasolutions.com with your technical

questions. Please note: Neither Rob, nor ION WAVE can address questions about

the commodity, requirements, or process.

Thank you for your interest in participating in this evaluation and good luck!

#rockchalkjayhawk #goku

Bid Activities

Question Deadline Date

2/27/2026 12:00:00 PM (CT)

Question Deadline has been scheduled for Friday, February 27, 2026 at 12:00 pm Noon (CT). All questions received

will be answered on the RFP Pre-proposal Conference.

Page 2 of 21 pages

Deadline: 4/10/2026 02:00 PM (CT)

3108695

Pre-proposal Conference

3/12/2026 2:00:00 PM (CT)

The Pre-proposal Conference is scheduled for March 12 at 2PM CST. We encourage participating Bidders to attend.

Details are in the RFP Snapshot. Teams dial in 785-864-5000 conference ID 258 331 677#

RFP Close Date & Time

4/10/2026 2:00:00 PM (CT)

At the time of closing, only the names of those who submitted proposals shall be made public information. No price

information will be released.

Bid Attachments

RFP 3108695 - Solicitation Snapshot.pdf

RFP 3108695 - Solicitation Snapshot

RFP 3108695 - Scope of Work_Industrial Gas.pdf

RFP 3108695 - Scope of Work_Industrial Gas

Solicitation Instructions.pdf

Please refer to this file for instructions on submitting a proposal.

KU General Terms and Conditions.pdf

KU General Terms and Conditions

KU-146a Rev 02-25 (KU Purchasing) FINAL 4907-4428-5212 v.1.pdf

State of Kansas Contractual Provisions

Supplier Travel & Expense Reimbursement Addendum.pdf

Supplier Travel & Expense Reimbursement Addendum

Jayhawk Community Partners Attachment.pdf

Info about the Jayhawk Community Partners program

Pricing Workbook.xlsx

Pricing Workbook

Download

Download

Download

Download

Download

Download

Download

Download

Requested Attachments

Annual Report/Financial Statements

Publicly traded companies are encouraged to include a recent Annual Report and/or other relevant Financial

Statements here.

State of Kansas Tax Clearance Certificate

Upload State of Kansas Tax Clearance Certificate here.

W-9

(Attachment required)

Please attach a copy of your W-9 dated within the last 12 months.

Pricing Workbook

(Attachment required)

Please submit your pricing via the Pricing Workbook found under the 'Attachments' Tab here. Anything you are not

bidding on, mark 'no-bid' so we know omissions were intentional and not accidental

Other attachments

Please include any other attachments to your proposal here.

Other Attachments

Please include any other attachments to your proposal here.

Other Attachments

Please include any other attachments to your proposal here.

Page 3 of 21 pages

Deadline: 4/10/2026 02:00 PM (CT)

3108695

Bid Attributes

1 Company Profile

Please choose from below to describe your company:

Publicly Traded Privately Held

(Required: Check only one)

2 Company Profile

Is your company U.S.-based?

Yes No

(Required: Check only one)

3 Company Profile

Where is your company headquartered? Specify the city and state, as well as the country if not in the U.S.

(Required: Maximum 100 characters allowed)

4 Company Profile

Select the option that best describes your firm's geographical footprint.

Global International

(Required: Check only one)

National

Regional

Local

5 Company Profile

How many years has your company been in business?

(Required: Numbers only)

6 Financial Health

If your company is publicly traded, please include your company's most recent Annual Report or other relevant

financial statements in the Response Attachments tab.

7 General Experience & Expertise

Please describe your company's business relationship with KU (to the best of your knowledge) by selecting the best

choice below:

My company has never done business with KU.

My company has done business with KU in the past.

My company is currently doing business with KU.

(Required: Check only one)

KU is a present client as well as past client.

8 General Experience & Expertise

How would you describe the types of clients you normally work with?

(Required: Maximum 1000 characters allowed)

Page 4 of 21 pages

Deadline: 4/10/2026 02:00 PM (CT)

3108695

9 General Experience & Expertise

Do you have experience performing services for or providing goods to clients in higher education?

Yes No

(Required: Check only one)

1 General Experience & Expertise

0 Do you have resources (or a vertical) specifically dedicated to institutions of higher education/the higher ed sector?

Yes No

(Required: Check only one)

1 General Experience & Expertise

1 Approximately what percentage of your total revenue derives from public sector clients (higher ed or otherwise)?

%

(Required)

1 General Experience & Expertise

2 Approximately what percentage of your total revenue derives from private sector (corporate) clients?

%

(Required)

1 References

3 List up to 3 of your current or former clients as references. For each, include:

Names of each company

Each company's point of contact ("POC")

The POC's email address; and

Phone number.

Note: Public or private sector clients are fine so long as the work is relevant. Large public research universities

preferred.

(Required: Maximum 500 characters allowed)

1 Competitive Advantages

4 What sets you apart from you competitors? Please focus on pure differentiators and be concise. There may be an

opportunity to elaborate later.

(Required: Maximum 1000 characters allowed)

1 Client Satisfaction

5 What is your year-over-year client retention rate expressed as a percentage, if known?

%

(Optional)

Page 5 of 21 pages

Deadline: 4/10/2026 02:00 PM (CT)

3108695

Commodity Codes

• NAICS 325120Industrial Gas Manufacturing

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