Project Information

Bid Title

Mattresses for KU Housing

Issuing Agency

University of Kansas

Location

Kansas

Published Date

Feb 17, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

3126822

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposal
Status	Issued
Number	3126822 (Mattresses for KU Housing)
Issue Date & Time	2/17/2026 02:00:18 PM (CT)
Close Date & Time	3/10/2026 02:00:00 PM (CT)
Question Cut Off Date	2/24/2026 12:00:00 PM (CT)
Notes	Greetings! Please start your review of the Mattresses for KU Housing by first reading the RF P Snapshot located in the Attachments tab.  The RFP Snapshot provides high level details about our evaluation including the product/service category, RFP timeline, and evaluation criteria.  Next, you should read the RFP Scope of Work and the RFP Instructions, which are also located in the Attachments section. After you review those materials, prepare your submission by working through each tab from left-to-right here in Euna Procurement, powered by Ion Wave . Most responses to this RFP will be addressed in the Attributes tab. However, key milestones can be found in the Activities tab and any requested documentation should be uploaded in the Response Attachments tab. Please Note: All required (i.e. red-starred) fields must be completed to successfully submit a bid. Questions about the commodity, requirements, or the evaluation process itself should be directed to the assigned Procurement Officer identified in the Bid Contact Info area. However, should you run into any technical (system) challenges or have problems registering as a supplier in ION WAVE during normal business hours, you can contact Rob Kottenbrock at rob.kottenbrock@ku.edu. After hours, you can contact ION WAVE at 844-226-3862 Listen to the prompts to connect with your Ion Wave team - Option 1, then 2, or support.ionwave@eunasolutions.com with your technical questions. Please note: Neither Rob, nor ION WAVE can address questions about the commodity, requirements, or process. Thank you for your interest in participating in this evaluation and good luck! #rockchalkjayhawk #goku

Contact Information

Name	Ramia Whitecotton
Address	1450 Jayhawk Blvd. Lawrence, KS 66045 USA
Phone	(785) 864-1425
Fax
Email	rmwcotton@ku.edu

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9127410

Bid Attachments

File Name	Description	File Size
RFP 3126822 - Solicitation Snapshot.pdf	RFP 3126822 - Solicitation Snapshot	169 KB	339794	7210263
RFP 3126822 - Scope of Work.pdf	RFP 3126822 - Scope of Work	112 KB	339794	7210264
Solicitation Instructions.pdf	Please refer to this file for instructions on submitting a proposal.	263 KB	339794	6802657
KU General Terms and Conditions.pdf	KU General Terms and Conditions	345 KB	339794	7209285
KU-146a Rev 02-25 (KU Purchasing) FINAL 4907-4428-5212 v.1.pdf	State of Kansas Contractual Provisions	158 KB	339794	6520243
Supplier Travel & Expense Reimbursement Addendum.pdf	Supplier Travel & Expense Reimbursement Addendum	142 KB	339794	6051980
Jayhawk Community Partners Attachment.pdf	Info about the Jayhawk Community Partners program	125 KB	339794	6051921

Attachment Preview

3126822

Mattresses for KU Housing

Issue Date: 2/17/2026

Questions Deadline: 2/24/2026 12:00 PM (CT)

Response Deadline: 3/10/2026 02:00 PM (CT)

KU Procurement

Contact Information

Contact: Ramia Whitecotton

Address: Procurement

1450 Jayhawk Blvd.

Lawrence, KS 66045

Phone: (785) 864-1425

Email: rmwcotton@ku.edu

Page 1 of 18 pages

Deadline: 3/10/2026 02:00 PM (CT)

3126822

Event Information

Number:

3126822

Title:

Mattresses for KU Housing

Type:

Request for Proposal

Issue Date:

2/17/2026

Question Deadline: 2/24/2026 12:00 PM (CT)

Response Deadline: 3/10/2026 02:00 PM (CT)

Notes:

Greetings!

Please start your review of the Mattresses for KU Housing by first reading the

RFP Snapshot located in the Attachments tab. The RFP Snapshot provides high

level details about our evaluation including the product/service category,

RFP timeline, and evaluation criteria. Next, you should read the RFP Scope of Work

and the RFP Instructions, which are also located in the Attachments section.

After you review those materials, prepare your submission by working through each

tab from left-to-right here in Euna Procurement, powered by Ion Wave . Most

responses to this RFP will be addressed in the Attributes tab. However, key

milestones can be found in the Activities tab and any requested documentation

should be uploaded in the Response Attachments tab.

Please Note: All required (i.e. red-starred) fields must be completed to successfully

submit a bid.

Questions about the commodity, requirements, or the evaluation process

itself should be directed to the assigned Procurement Officer identified in the

Bid Contact Info area.

However, should you run into any technical (system) challenges or have problems

registering as a supplier in ION WAVE during normal business hours, you can

contact Rob Kottenbrock at rob.kottenbrock@ku.edu. After hours, you can contact

ION WAVE at 844-226-3862 Listen to the prompts to connect with your Ion Wave

team - Option 1, then 2, or support.ionwave@eunasolutions.com with your technical

questions. Please note: Neither Rob, nor ION WAVE can address questions about

the commodity, requirements, or process.

Thank you for your interest in participating in this evaluation and good luck!

#rockchalkjayhawk #goku

Bid Activities

Question Deadline Date

2/24/2026 12:00:00 PM (CT)

Questions requesting clarification of the Solicitation must be submitted through the University’s ebid Questions Tab,

prior to12:00 Noon CT on February 24, 2026. Each question or clarification should reference the appropriate

Solicitation section.

RFP Close Date & Time

3/10/2026 2:00:00 PM (CT)

Due to Procurement Services working from home bids are to be submitted online via KU's eBid system ONLY. Sealed

electronic bids will be received until 2:00pm local time on March 10, 2026

Page 2 of 18 pages

Deadline: 3/10/2026 02:00 PM (CT)

3126822

Bid Attachments

RFP 3126822 - Solicitation Snapshot.pdf

RFP 3126822 - Solicitation Snapshot

RFP 3126822 - Scope of Work.pdf

RFP 3126822 - Scope of Work

Solicitation Instructions.pdf

Please refer to this file for instructions on submitting a proposal.

KU General Terms and Conditions.pdf

KU General Terms and Conditions

KU-146a Rev 02-25 (KU Purchasing) FINAL 4907-4428-5212 v.1.pdf

State of Kansas Contractual Provisions

Supplier Travel & Expense Reimbursement Addendum.pdf

Supplier Travel & Expense Reimbursement Addendum

Jayhawk Community Partners Attachment.pdf

Info about the Jayhawk Community Partners program

Download

Download

Download

Download

Download

Download

Download

Requested Attachments

Annual Report/Financial Statements

Publicly traded companies are encouraged to include a recent Annual Report and/or other relevant Financial

Statements here.

State of Kansas Tax Clearance Certificate

(Attachment required)

State of Kansas Tax Clearance Certificate Tax Clearance: The University of Kansas strongly supports the State of

Kansas Tax Clearance Process. Vendors submitting bids or proposals which exceed $25,000 shall include a copy of a

Tax Clearance Certification with their submittal. Failure to provide this information may be cause for rejection of

vendor's bid or proposal. Tax Clearances may be obtained at the following website:

http://www.ksrevenue.org/taxclearance.html A “Tax Clearance” is a comprehensive tax account review to determine

and ensure that the account is compliant with all primary Kansas Tax Laws administered by the Kansas Department of

Revenue (KDOR) Director of Taxation. Information pertaining to a Tax Clearance is subject to change(s), which may

arise as a result of a State Tax Audit, Federal Revenue Agent Report, or other lawful adjustment(s). INSTRUCTIONS:

To obtain a Current Tax Clearance Certificate, you must: • Go to http://ksrevenue.org/taxclearance.html to request a

Tax Clearance Certificate • Return to the website the following working day to see if KDOR will issue the certificate • If

issued an official certificate, print it and attach it to your bid response • If denied a certificate, engage KDOR in a

discussion about why a certificate wasn’t issued Bidders (and their subcontractors) are expected to submit a current

Tax Clearance Certificate with every bid response. You must submit this certificate with your bid in the ”Response

Attachments” TAB.

W-9

(Attachment required)

Please attach a copy of your W-9 dated within the last 12 months.

References

(Attachment required)

Provide at least three (3) references that have purchased similar items or services from the vendor in the last two (2)

years.

Cut Sheets for Twin XL Mattresses

(Attachment required)

Provide full product cut sheets for Twin XL mattresses

Results of any durability, compression, or load testing

Provide results of any durability, compression, or load testing performed on this model of mattress.

Page 3 of 18 pages

Deadline: 3/10/2026 02:00 PM (CT)

3126822

Proposed delivery and staging plan

(Attachment required)

Provide a proposed delivery and staging plan for a university campus environment.

Manufacturer’s warranty, including coverage exclusions.

(Attachment required)

Manufacturer’s warranty, including coverage exclusions.

Other Attachments

Please include any other attachments to your proposal here.

Other Attachments

Please include any other attachments to your proposal here.

Other Attachments

Please include any other attachments to your proposal here.

Bid Attributes

1 Company Profile

Please choose from below to describe your company:

Publicly Traded Privately Held

(Required: Check only one)

2 Company Profile

Is your company U.S.-based?

Yes No

(Required: Check only one)

3 Company Profile

Where is your company headquartered? Specify the city and state, as well as the country if not in the U.S.

(Required: Maximum 100 characters allowed)

4 Company Profile

Select the option that best describes your firm's geographical footprint.

Global International

(Required: Check only one)

National

Regional

Local

5 Company Profile

How many years has your company been in business?

(Required: Numbers only)

6 Financial Health

If your company is publicly traded, please include your company's most recent Annual Report or other relevant

financial statements in the Response Attachments tab.

Page 4 of 18 pages

Deadline: 3/10/2026 02:00 PM (CT)

3126822

7 General Experience & Expertise

Please describe your company's business relationship with KU (to the best of your knowledge) by selecting the best

choice below:

My company has never done business with KU.

My company has done business with KU in the past.

My company is currently doing business with KU.

(Required: Check only one)

KU is a present client as well as past client.

8 General Experience & Expertise

How would you describe the types of clients you normally work with?

(Required: Maximum 1000 characters allowed)

9 General Experience & Expertise

Do you have experience performing services for or providing goods to clients in higher education?

Yes No

(Required: Check only one)

1 General Experience & Expertise

0 Do you have resources (or a vertical) specifically dedicated to institutions of higher education/the higher ed sector?

Yes No

(Required: Check only one)

1 General Experience & Expertise

1 Approximately what percentage of your total revenue derives from public sector clients (higher ed or otherwise)?

%

(Required)

1 General Experience & Expertise

2 Approximately what percentage of your total revenue derives from private sector (corporate) clients?

%

(Required)

1 References

3 List up to 3 of your current or former clients as references. For each, include:

Names of each company

Each company's point of contact ("POC")

The POC's email address; and

Phone number.

Note: Public or private sector clients are fine so long as the work is relevant. Large public research universities

preferred.

(Required: Maximum 500 characters allowed)

Page 5 of 18 pages

Deadline: 3/10/2026 02:00 PM (CT)

3126822

Commodity Codes

• NAICS 337910Mattress Manufacturing

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.