Project Information

Bid Title

Proposal for Food Delivery

Issuing Agency

Navajo Nation

Location

Arizona

Published Date

Nov 21, 2025

Closing Date

Dec 5, 2025

Government Level

State & Local

Status

Closed

Ref. #

RE-BID No. 24-08-3459GC

Original Source

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Bid Documents

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Project Description

• Proposal for Food Delivery.pdf (122.88 Kb)

Navajo Nation Division of Aging and Long Term Care Support
RE-BID No. 24-08-3459GC

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REQUEST FOR PROPOSALS

FOOD DELIVERY

RE Bid No. 24-08-3459GC

PROPOSAL DUE DATE: 4:00 PM MST December 05, 2025

DESCRIPTION:

Division of Aging and Long-Term Care Support (DALTCS) is

seeking Proposals from qualified, certified vendors to provide food delivery service.

The food deliveries will be for an estimated eighty-one (81) Senior Centers located in

five (5) Agencies:

1) Chinle, Arizona

2) Crownpoint, New Mexico

3) Ft. Defiance, Arizona

4) Shiprock, New Mexico

5) Tuba City, Arizona

RE Bid Number: 24-08-3459GC

Contact Person:

Sherylene Yazzie, Executive Director

Email: SheryleneM.Yazzie@navajo-nsn.gov

Phone Number: (928) 871-6350

RETURN RESPONSES TO :

Mailing Address :

Navajo Department of Health

Division of Aging and Long-Term Care Support

PO Box 1390

Window Rock, AZ 86515

ATTN: Sherylene Yazzie

RE Bid No. 24-08-3459GC

Physical Address :

Navajo Department of Health

Division of Aging and Long-Term Care Support

Administration Building 2 # 2296

Attn: Sherylene Yazzie

Window Rock, AZ, 86515

RE Bid No. 24-08-3459GC

Respondent(s) must indicate on the Bid Package if they are a PRIORITY ONE or PRIORITY

TWO vendor/business with the Navajo Nation under the Navajo Nation Business

Opportunity Act.

SECTION II

REQUIRED DOCUMENTS:

The following documents are required and must be submitted with Bid Package:

1. Four (4) copies of the original RFP must be provided in a sealed envelope.

2. Two Copies of the Cost Proposal sealed in a separate envelope.

3. Copy of Priority One or Two Certification.

4. Completed Navajo Nation Certification Regarding Debarment & Suspension

(Attached)

5. Completed Federal Form Tax W-9 (Attached)

6. Licensed, bonded, and current Certificate of Liability Insurance.

PROPOSAL FORMAT:

1. All proposals must be typewritten on standard 8-1/2 X 11 paper and placed with a hard

report cover (NO BINDERS) with tabs delineating each section. Larger paper is

permissible for charts, maps, or the like.

2. The proposal must be organized and indexed in the following format:

A. Letter of Transmittal

a. Provide background on company.

b. Identify the name of the person responding to the RFP.

c. Identify the name, title, and telephone numbers of personnel

authorized to negotiate on behalf of the organization.

d. Identify the names, files, and telephone numbers of the person to

be contacted for clarification.

e. Signed by the authorized person responding to the RFP; and

B. The respondent must submit a statement of qualifications to include:

a. A resume from key management or key individuals.

b. Number of years of experience working with the Navajo Nation

Government or other government entities.

c. Provide three (3) references. Each reference must include the

name, address, and telephone number of a contact person who can

describe in detail, the quality, quantity, and substance of services

provided.

d. Provide number of employees in the company/organization.

C. Proposal on contract approach

a. Provide in detail how they would accomplish the objectives

described in the scope of work.

A. REJECTION OF PROPOSALS: The Navajo Nation reserves the right to waive any

informalities or irregularities in the RFP or reject any or all proposals whenever such

rejection is deemed in the best interest of the Navajo Nation.

B. PROCUREMENT OF RFP: This procurement shall be conducted in accordance with

all applicable Navajo Nation Laws and Regulations including the Navajo Business

Opportunity Act. All applicable rules, regulations, and laws shall also be followed.

Prospective Vendors shall familiarize themselves with Navajo Nation regulations

prior to submitting responses to this RFP and may request a copy of the Navajo Nation

procurement regulations.

C. INQUIRES: Any inquiries regarding this RFP should be submitted in writing to

Sherylene Yazzie, Executive Director. Questions regarding this procurement will be

accepted until 4:00 PM MST on November 26, 2025. Only written responses to

questions will be considered.

D. AMENDED PROPOSALS: A respondent may submit an amended proposal before the

deadline for receipt of proposals. Such amended proposals must be a complete

replacement for a previously submitted proposal and must be clearly identified in the

transmittal letter.

E. REJECTION OF PROPOSALS: Navajo Department of Health / Division of Aging and

Long-Term Care Support reserves the right to reject all proposals. This RFP maybe

canceled at any time and all proposals may be rejected in whole or in part when the

Navajo DOH / DALTCS determines it is in the best interest of the Navajo Nation.

F. PROPRIETARY INFORMATION: Any restriction on the use of data contained within any

proposals must be clearly stated in the proposal. Proprietary information submitted

in response to this RFP will be handled in accordance with applicable purchasing

procedures. Each page of the proprietary material must be labeled or identified with

the word “proprietary” or “confidential.”

G. RESPONSE MATERIAL OWNERSHIP: All material submitted regarding the RFP shall

become property of the Navajo Nation and will not be returned to the respondent.

Responses received will be retained by Navajo DOH / DALTCS and may be reviewed

by any person after final selection has been made. Navajo DOH / DALTCS has the right

to use any or all system ideas presented in reply to this RFP. Disqualification or non-

selection of a respondent or proposal does not eliminate this right.

H. INCURRING COSTS: Any cost(s) incurred by the respondent in preparing,

transmitting, presenting, or modifying the proposal or material for this RFP shall be

the responsibility of the respondent.

I. SUFFICIENT APPROPRIATION: A contract awarded because of this RFP is contingent

upon the availability of funds. A contract may be terminated or reduced in scope if

sufficient funds do not exist. Sending written notice to the Vendor shall affect such

termination or reduce the scope due to insufficient appropriations shall be accepted

as final by the Vendor.

J. SOVEREIGNTY: The Navajo Nation will not relinquish any of its sovereignty rights.

SECTION III

A. RESPONDENT REQUIREMENTS:

All respondents must have, as a minimum, the capabilities listed herein, and the bid

proposals submitted must reflect in detail the inclusion of these services as well as

the additional forms required. Section II. Respondents should also provide technical

information of delivery of services required in this Request for Proposal (RFP).

B. SCOPE OF WORK:

The Navajo Nation DOH / Division of Aging and Long-Term Care Support is accepting

proposals from qualified vendors/business to provide the delivery of food for an

estimated eighty-one (81) Senior Centers located within the confines of the five (5)

Agencies of the Navajo Nation - Chinle, AZ, Crownpoint, NM, Ft. Defiance, AZ,

Shiprock, NM and Tuba City, AZ.

SEE ATTACHED “EXHIBIT A”. LOCATIONS OF (81) SENIOR CENTERS

The intent is to award a contract to one or two vendors to provide the services, even

if the services overlapped geographically.

• Selected Vendor or Business shall be responsible for the following:

Focal Areas of Request for Proposal –

a. Provide labor, materials, supplies, transportation and equipment to provide

delivery and food services to the Senior Centers across the Navajo Nation.

b. Vendor will furnish food items (fresh/frozen fruits and vegetables, meat and

meat alternatives, grocery, bread, canned items, spices and dairy items) to

be served to Senior Centers participating in congregate and home-delivered

meals and food services under the Navajo Division of Aging and Long-Term

Care Support Program.

c. Volume projects will be provided by the senior center supervisor / staff, each

senior center differs according to number of meals served and size of senior

centers.

SEE ATTACHED “EXHIBIT B”: LIST OF FOODS SEPARATED INTO CATEGORIES

• Food Deliveries and services as outlined:

i. All deliveries will be made to all Senior Centers identified.

ii. All deliveries will be made between the hours of 8:00 AM to 5:00 PM -

Senior Center operation hours.

iii. All food orders purchased and delivered will be in accordance with

the designated Senior Center menu cycle. If unauthorized food is

ordered and delivered by the vendor, the program will not be liable for

any associated expenses.

SEE ATTACHED “EXHIBIT C”: MENU CYCLE

iv. All food orders will be a minimum of thirty (30) food items. No more

than 30 items of any Food Category item will be delivered to a Senior

Center at one time.

v. All senior centers operate on a same menu cycle.

• Senior Center staff will have the right to refuse spoiled, over-ripen products

and dented can foods.

• Selected vendor / business shall ensure all food items are available to avoid

substitutions. This includes all canned goods versus packaged or bottled food

items.

• Selected vendor / business will adhere to delivery schedules. Deliveries

should not be changed or altered to delivery sites. All deliveries are on a

weekly schedule, unless otherwise approved by the designated Senior Center

Supervisor or Program Supervisor.

• Most / All senior centers have delivery access and entries, there is parking

space for delivery trucks but there are no delivery docks. So, roads and

delivery access and entries are not paved, only dirt or gravel.

C. NAVAJO NATION SENIOR CENTERS RESPONSIBILITIES:

1. Identify Senior Center personnel as point of contact for food ordering.

2. Ensure food is ordered according to the approved Senior Center menu cycle.

3. Ensure Senior Center personnel is on-site to receive food delivery and store food

accordingly.

4. Inventory all good deliveries, sign off on food invoices.

5. Submit food invoices in a timely manner to ensure payment to vendor.

SECTION IV.

A. EVALUATION PROCEDURES AND SELECTION CRITERIA:

1. An evaluation team will evaluate the proposals received in accordance with the

general criteria used herein. Respondents should be prepared to provide any

additional information the team feels necessary for the fair evaluation of

proposals.

2. Failure of a respondent to provide any information requested in the RFP may result

in disqualification of the proposal. All proposals must be endorsed with the

Commodity Codes

• NAICS 722310Food Service Contractors

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