Project Information

Bid Title

Septic Pumping Services RE-BID

Issuing Agency

Town of Charlestown

Location

Rhode Island

Published Date

Apr 28, 2026

Closing Date

May 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Septic Pumping Services RE-BID When:

to Tuesday, May 5, 2026 at 3:00 PM

TOWN OF CHARLESTOWN

INVITATION TO BID

RE-BID

SEPTIC PUMPING SERVICES

The Town of Charlestown is
presently accepting bids from licensed/approved Septic Pumpers to service Town
owned properties for fiscal year 2027 (July 1, 2026, to June 30, 2027). Sealed
bids shall be received no later than TUESDAY,
MAY 5, 2026, AT 3:00 PM at the Town Clerk’s Office, 4540 South County
Trail, Charlestown 02813. All bids shall be clearly marked “SEPTIC
PUMPING” in the lower left-hand corner of the envelope. Electronic (e-mail or fax) bids will
not be accepted. Questions regarding
this bid should be directed to Michael DiCicco, Director of Public Works at
(401) 364-1230. Bid award shall be made
by the “evaluated method” and evaluated by a minimum of the following criteria: cost, experience, reputation of the bidder,
and other criteria determined relevant by the Town Council. The Town reserves the right to reject any and
all bids and to accept that bid which it deems, in their sole judgment, to be
in the best interest of the Town.

Jeffrey Allen

Town Administrator

Advertised in the Westerly Sun: April 24, 2026

Bid Specifications

Attachment Preview

TOWN OF CHARLESTOWN

INVITATION TO BID

RE-BID

SEPTIC PUMPING SERVICES

The Town of Charlestown is presently accepting bids from licensed/approved Septic Pumpers to

service Town owned properties for fiscal year 2027 (July 1, 2026, to June 30, 2027). Sealed bids

shall be received no later than TUESDAY, MAY 5, 2026, AT 3:00 PM at the Town Clerk’s

Office, 4540 South County Trail, Charlestown 02813. All bids shall be clearly marked

“SEPTIC PUMPING” in the lower left-hand corner of the envelope. Electronic (e-mail or

fax) bids will not be accepted. Questions regarding this bid should be directed to Michael

DiCicco, Director of Public Works at (401) 364-1230. Bid award shall be made by the

“evaluated method” and evaluated by a minimum of the following criteria: cost, experience,

reputation of the bidder, and other criteria determined relevant by the Town Council. The Town

reserves the right to reject any and all bids and to accept that bid which it deems, in their sole

judgment, to be in the best interest of the Town.

Jeffrey Allen

Town Administrator

1

DETAILED SPECIFICATIONS FOR

SEPTIC PUMPING SERVICE

Town of Charlestown

Invitation to Bid

1. The bidder shall not withdraw their bid within ninety (90) days after the scheduled

closing time of the bid.

2. The Town seeks to award an annual service contract for qualified tradespersons, licensed

by the State of Rhode Island, to provide routine and emergency service to all municipal

properties.

3. The bidder shall present their costs on the BID PROPOSAL form provided with the bid.

Additional information may be attached as necessary.

4. Bid proposals shall be submitted using a cost per gallon of septage removed.

5. ‘REGULAR’ pumping shall be provided by request of the Town person. In addition,

there shall be annual pumping of the recreational facilities in the month of September.

“Regular” pumping shall be done within 24 hours of notification.

6. The bidder shall provide ‘EMERGENCY’ pumping as necessary 7 days a week including

days, nights, weekends and holidays. Response to service calls shall be, no longer than

two hours following official notification. The Town official shall state whether the call is

of a regular or emergency nature.

7. It is expected that the majority of the work will be of a non-emergency nature and

scheduled during regular working hours, however emergencies are to be expected.

Failure of the bidder to respond within the allocated response times may be grounds for

cancellation of the contract, at the sole discretion of the Town.

8. All work shall be performed according to recognized industry standards, in accordance

with all Federal, State, and Local laws, regulations and codes.

9. All bidders shall be insured for general liability, motor vehicle liability and workers

compensation in amounts sufficient to satisfy Town requirements for the duration of the

contract period. The bid award winner shall provide a certification of insurance listing the

Town of Charlestown as additional insured prior to issuance of the contract.

10. The contractor shall comply with all provisions, conditions and stipulations of the

DAVIS-BACON ACT as applicable, and all provisions, conditions and stipulations of

RHODE ISLAND GENERAL LAW as applicable.

11. The BIDDER shall provide adequate statutory Workman’s Compensation Insurance for

all labor employed on the Project who may come within the protection of such laws and

2

shall provide EMPLOYERS GENERAL LIABILITY INSURANCE in the amount of

One Million Dollars ($1,000,000.00) for the benefit of his employees not protected by

such compensation laws.

12. The Town of Charlestown makes no assurances, intended or implied, that the winning

bidder will receive any given number of service requests during the contract period, or

that any total dollar expenditure is guaranteed during the period of the contract. The

Town also reserves the right to cancel the contract at any time with or without cause,

without penalty or obligation.

13. The successful bidder shall supply phone numbers that allow twenty-four (24) hours a

day, seven (7) days a week contact.

14. The initial contract shall be from July 1, 2026 to June 30, 2027. However, the Town

reserves the right to extend the contract length to TWO (2) additional years upon

agreement to same by the vendor and the Town. Nothing herein shall obligate the Town

to any such extension. All bid prices contained within the accepted proposal must be held

for the original and extended contract term or terms, should said agreement to extend the

term or terms take effect.

3

ADDENDUM TO SEPTIC PUMPING BID

Liability and Workers Compensation Insurance

The contractor shall maintain, at all times, public liability and worker's compensation insurance in the following

amounts. Insurance coverage required of the contractor under this section shall be primary and the Town of

Charlestown's insurance coverage shall be secondary with respect to any claims.

A. Liability Insurance

1. The contractor shall maintain public liability and property damage insurance that protects the contractor and the

Town of Charlestown and its officers, agents, and employees from any and all claims, demands, actions and suits for

damage to property or personal injury, including death, arising from the contractor's work under this agreement.

The insurance shall provide coverage for not less than $1,000,000.00 for personal injury to each person,

$1,000,000.00 for each occurrence and $1,000,000.00 covering all claims per occurrence. The limits of the

insurance shall be subject to statutory changes as to the maximum limits of liability imposed on municipalities of the

State of Rhode Island during the term of the agreement.

2. The contractor shall maintain automobile liability insurance for not less than $1,000,000.00 for all owned, non-

owned and hired vehicles.

The insurance shall be without prejudice to coverage otherwise existing and shall name as additional insureds the

Town of Charlestown and its officers, agents and employees. Notwithstanding the naming of additional insureds,

the insurance shall protect each insured in the same manner as though a separate policy had been issued to each, but

nothing herein, shall operate to increase the insurer's liability as set forth elsewhere in the policy beyond the amount

or amounts for which the insurer would have been liable if only one person or interest had been named as insured.

The coverage must apply as to claims between insureds on the policy. The insurance policy shall provide that the

insurance shall not terminate or be canceled without thirty (30) days’ written notice first being given to the Town

Financial Director. If the insurance is canceled or terminated prior to completion of the contract, the contractor shall

provide a new policy with the same terms, or terms otherwise acceptable to the Town of Charlestown. Contractor

agrees to maintain continuous uninterrupted coverage for the duration of the contract.

3. The contractor shall maintain on file with the Financial Director a certificate of insurance certifying the coverage

required under Section (1) and (2). The adequacy of the insurance shall be subject to the approval of the Town

Solicitor. Failure to maintain liability insurance shall be cause for immediate termination of the contract by the

Town of Charlestown.

B. Worker's Compensation Insurance

1. The contractor shall obtain worker's compensation insurance coverage if legally allowed and available for all of

its workers, employees and sub-contractors either as a carrier-insured employer or as a self-insured employer, as

provided by Rhode Island statutes. A certification of insurance, or a copy thereof, shall be attached to the contract

between the contractor and the Town of Charlestown. The contractor shall maintain worker's compensation

insurance for the term of the contract.

2. In the event the contractor's workers' compensation insurance coverage expires during the term of this agreement,

the Town of Charlestown shall require the contractor to renew its insurance in a timely fashion, either as a carrier-

insured employer or a self-insured employer, before its expiration, and the contractor shall provide the Town of

Charlestown with further certification of workers' compensation insurance as renewals of said insurance occur.

4

BID PROPOSAL COST SHEET

Licensed/Approved Septage Pumping & Hauling

I, _______________________________of________________________________________

Name

Company

propose to furnish the Town of Charlestown the services of septage pumping & hauling for a

one (1) year service contract from July 1, 2026, to June 30, 2027 according to the following

rates and schedules. I agree to furnish the Town of Charlestown with adequate proof of

general liability, motor vehicle liability, and workers compensation insurance in amounts

sufficient to satisfy the Town’s requirements pursuant to this bid, and to maintain said

insurance for the duration of the contract period.

A. Regular Service

During normal business hours, 8:30 am through 4:30 pm, Monday through Friday.

Licensed/Approved technician and truck - $_________per gallon hauled to a state

approved septage disposal station.

(24-hour response time)

B. Emergency Service

Days, Nights, weekends and holidays as needed.

Licensed/Approved technician and truck - $_____per gallon.

(2-hour response time).

D. Company’s Workday Telephone#__________________________________________

E. Company’s After Hours/Holiday Telephone # ________________________________

F. Contact Name _________________________________________________________

Signature

Title

Date

5

Commodity Codes

• NAICS 562991Septic Tank and Related Services

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