Project Information

Bid Title

RFP for Central Yard Waste Site Development and Plan Approvals

Issuing Agency

Washington County

Location

Minnesota

Published Date

Nov 17, 2025

Closing Date

Dec 12, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP for Central Yard Waste Site Development and Plan Approvals
Category:	Washington County Public Works
Status:	Open

Description: The purpose of this Request for Proposals (RFP) is for Washington County to secure services for design and planning services for the development of their Central Yard Waste Site located in the City of Afton. Washington County has developed a preliminary site plan, received CUP approval, and are ready to begin final design of the Central Yard Waste Site. Publication Date/Time: 11/17/2025 12:00 PM Closing Date/Time: 12/12/2025 3:00 PM Contact Person: Ryan Hoefs, Engineer II Ryan.hoefs@washingtoncountymn.gov Related Documents: RFP for Central Yard Waste Site Development and Plan Approvals

Attachment Preview

Request for Proposals (RFP) for

Central Yard Waste Site Development &

Plan Approvals

RFP release date: Monday, November 17, 2025

Submission due date: Friday, December 12, 2025

North Shop | 11660 Myeron Road North | Stillwater, MN 55082-9537

P: 651-430-4300 | F: 651-430-4350 | TTY: 651-430-6246

www.washingtoncountymn.gov

Washington County is an equal opportunity organization and employer

Table of Contents

1. Introduction ...................................................................................................................................................... 3

1.1. Background Information .......................................................................................................................... 3

1.2. County Authorized Representative .......................................................................................................... 3

1.3. Schedule ................................................................................................................................................... 4

2. Scope of Services............................................................................................................................................... 4

2.1. Project Coordination ................................................................................................................................ 4

2.1.1. Project Management ........................................................................................................................... 4

2.1.2. Permitting ............................................................................................................................................ 4

2.1.3. Data Collection and Site Visits ............................................................................................................. 5

2.1.4. Utility Coordination.............................................................................................................................. 5

2.1.5. Geotechnical Evaluation ...................................................................................................................... 5

2.2. Project Design........................................................................................................................................... 6

2.2.1. Traffic Analysis ..................................................................................................................................... 6

2.2.2. Plan Development and Estimating....................................................................................................... 6

2.2.2.1. BioChar Support ................................................................................................................................... 7

2.2.2.2. Stormwater Design .............................................................................................................................. 7

2.2.2.3. Landscaping Plan.................................................................................................................................. 7

2.2.2.4. Building Plan......................................................................................................................................... 7

2.2.2.5. Electrical Plan ....................................................................................................................................... 7

2.3. Deliverables .............................................................................................................................................. 8

2.4. Construction and Bidding Assistance ....................................................................................................... 8

2.5. Optional Services ...................................................................................................................................... 8

3. Proposal Content............................................................................................................................................... 8

3.1. Appendix A – County’s Standard Terms and Conditions.......................................................................... 9

3.2. Conflict of Interest.................................................................................................................................... 9

4. Proposal Submittal ............................................................................................................................................ 9

5. Proposal Evaluation and Selection.................................................................................................................. 10

5.1. Evaluation Committee............................................................................................................................ 10

5.2. Evaluation Criteria .................................................................................................................................. 10

5.3. Final Selection......................................................................................................................................... 10

5.4. Conditions of this RFP............................................................................................................................. 10

6. Proposal Questions ......................................................................................................................................... 11

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Central Yard Waste Site

1. Introduction

The purpose of this Request for Proposals (RFP) is for Washington County to secure services for design and

planning services for the development of their Central Yard Waste Site located in the City of Afton.

Washington County has developed a preliminary site plan, received CUP approval, and are ready to begin

final design of the Central Yard Waste Site.

1.1. Background Information

Washington County, Minnesota is the fifth most populous county in Minnesota with a diverse population,

including longtime residents, young professionals and families, and new immigrant communities. Over the

last 20 years, Washington County has experienced rapid growth from a rural, farming community to an

expanding urban area.  

The County was established in 1849 and has the powers, duties, and privileges granted counties by state

law, codified in Minn. Stat. § 373. The County serves an area of 423 square miles, with an estimated

population of 262,748. The County’s fiscal year begins on January 1 and ends on December 31. The County is

governed by a five-member County Board of Commissioners representing separate districts.

Washington County desires to construct a new Central Yard Waste service site in central Washington County

to serve its residents. A Conditional Use Permit has been approved by the City of Afton for its site, and the

project team needs to develop final plans and details for final approvals from the City of Afton, Minnesota

Department of Transportation (MnDOT) and Washington County.

Washington County is completing topographic survey and a tree inventory in house that will be supplied to

the successful consultant team. The conditional use permit application and preliminary layouts are available

attached to this RFP. Exhibit A-D attached provide project background:

• Exhibit A – Location Map

• Exhibit B – Planning Commission Staff Report

• Exhibit C – Central Yard Waste Site Preliminary Layouts

• Exhibit D – Preliminary MnDOT Comments

1.2. County Authorized Representative

The County Authorized Representative for this RFP is:

Ryan Hoefs, Engineer II

Ryan.hoefs@washingtoncountymn.gov

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Central Yard Waste Site

1.3. Schedule

Washington County anticipates the following schedule:

Schedule

RFP Release Date

Questions Due

Proposals due

Design Completion Date

Project Bidding

Project Construction

Hudson Road S Construction Completion

Site Improvement Completion

Due Date

Friday, November 17, 2025

Friday, November 24, 2025

Friday, December 12, 2025

Friday, June 19, 2026

Friday, July 3, 2026

Monday, August 3, 2026

Friday, October 16, 2026

Friday, November 20, 2026

2. Scope of Services

The successful Contractor will have the ability to perform all the functions below. Contractors who cannot

provide the full range of requested services may submit a proposal, but must clearly note any services listed in

this request which would not be provided. Contractors are also encouraged to highlight any services for which

they possess particularly notable qualifications.

All reports/documentation must be developed and presented in Microsoft Office and all design files must be

developed in a format that is allowable by approval agencies such as City of Afton, Minnesota Department of

Transportation and Washington County. This could include Microstation or AutoCAD formats.

The role of the selected consultant will be to complete all tasks necessary to take this project through municipal

approvals with the City of Afton and provide an approved plan to MnDOT for approvals for improvements along

Hudson Road. The preliminary layout attached in Exhibit C provides the framework for project improvements.

2.1. Project Coordination

2.1.1. Project Management

Washington County staff will serve as the primary point of contact for direction, deliverable reviews and

approval, management of contract, and external communications for the project.

The Consultant will perform all work necessary to effectively coordinate the project development,

develop and maintain the project schedule and budget as well as manage the Project Management

Team (PMT) starting with a project kick-off meeting. After the kick-off meeting, the PMT will include a

mix of virtual and in-person meetings depending on the materials. The Consultant will be responsible for

leading & coordinating the PMT meetings and producing meeting agendas and meeting minutes. Up to

six PMT meetings with various County staff are anticipated and four additional small group meetings are

expected to discuss particular items such as the BioChar needs.

The proposal should include a detailed schedule for the project including all elements required for a

successful project and a summary of the project management measures required to ensure that the

project is completed on time, within budget and in accordance with applicable laws, policies, standards

and good engineering practice. Monthly progress reports shall be submitted with each invoice.

2.1.2. Permitting

The Consultant shall be responsible for all necessary permit applications and submittals required. This

includes all necessary material production required. The known permits are:

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Central Yard Waste Site

• MnDOT Permits for Hudson Boulevard Improvements (Right of way, drainage, access)

• Valley Branch Watershed District Permit

• City of Afton Conditional Use Permit final approvals

• Xcel Energy Encroachment Agreement

• Xcel Service Application

2.1.3. Data Collection and Site Visits

Washington County has completed a topographic survey and tree inventory. The successful consultant

will utilize these files to further design and submittals. Washington County and/or MnDOT will provide

available record plans for Hudson Road South.

2.1.4. Utility Coordination

For the purposes of this RFP, "utilities" shall mean and include, but not be limited to, all privately,

publicly, or cooperatively-owned pipes, lines, antennas, or facilities for the distribution or transmission

of electrical energy, gasoline, oil, natural gas, water, sewage, steam, cable TV, telephone or other

material and communication lines and devices. The MnDOT Utility Relocation process will be required to

be followed.

The Consultant shall contact Gopher State One to obtain a design locate of all utilities within the project

limits. The Consultant will determine conflict points between planned improvements and existing or

planned utility facilities. The Consultant will then make recommendations on relocation alternatives,

with emphasis on cost effectiveness and on minimizing conflicts.

The Consultant shall obtain the locations of all utilities that exist within the limits of construction and

that may be affected by the project. Utility location information shall be obtained directly from the

utility owner unless such means is not feasible. All utilities shall be identified as to owner, type and size.

All utilities shall be shown on the preliminary layout and plans in accordance with the requirements of

the “Utility Notification Law”, Minnesota Statute Section 216D.04.

The Consultant shall contact the utility owners and use all customary procedures to review the existing

locations and discuss all utility relocations necessitated by the project construction as well as any other

revisions to the utilities, or installation of new utilities, within the project limits which may be deemed

necessary for project construction or for which the Consultant has learned will be required in the future.

The procedures outlined in the MnDOT Utility Accommodation and Coordination Manual for utility

identifications and notifications are applicable for design activities.

Up to three utility identification / information / coordination meetings will be arranged by the

Consultant. Meeting minutes of all contacts, conferences and meetings with the utilities shall be kept by

the Consultant and shall become part of the permanent project record and shall be transferred to

Washington County.

At the start of final design, specific areas may be identified for a utility Quality Level D and/or C. Quality

levels shall be determined according to the guidelines of ASCE/UESI/CI 38-22, entitled "Standard

Guidelines for Investigating and Documenting Existing Utilities."

2.1.5. Geotechnical Evaluation

This area is identified as a potential for Karst, the Consultant shall make a proposal for geotechnical

evaluation efforts in the proposal based on the known site conditions and requirements from all

permitting parties. The Consultant shall conduct a Geotechnical Evaluation and Report either in-house

or by hiring a qualified firm. The Consultant will incorporate recommendations, complete pavement and

typical section design and investigate potential ponding areas. Potential stormwater Best Management

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541620Environmental Consulting Services
• NAICS 562910Remediation Services

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