Project Information

Bid Title

Jones Hall Elevator Machine Room Access Project Invitation to Bid

Issuing Agency

Houston First

Location

Texas

Published Date

May 21, 2026

Closing Date

Jun 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project	Project Document	Due	Addenda
Active Jones Hall Elevator Machine Room Access Project Invitation to Bid		6/16/2026	Project Manual Architectural (A-009, A-009, A-101) General (G-001, G-002) Structural (S-001, S-101, S-201, S-301)

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JONES HALL

ELEVATOR MACHINE ROOM ACCESS PROJECT

INVITATION TO BID

Issue Date:

May 21, 2026

Due Date:

10:00 A.M. on June 16, 2026 (“Submission Deadline”)

Instructions:

Bidders must timely submit one fully-completed and signed Bid Form in a

sealed envelope labelled “Elevator Machine Room” to the following

address:

Houston First Corporation, Attn: David Stephenson, 701 Avenida de

las Americas, Suite 200, Houston, TX 77010

Bids must be delivered by mail, courier, or in person. Bids received after

the Submission Deadline, by email, or unsealed, will be rejected without

further review or consideration.

Pre-Bid Meeting:

A pre-bid meeting and site tour will be held at 10:00 a.m. on June 10, 2026

at Jones Hall, located at 615 Louisiana St., Houston, TX 77002. All

prospective bidders are asked to attend. (Bidders are asked to meet at the

security entrance on Texas Ave.)

Questions:

Any questions concerning the form or content of this Invitation to Bid must

be submitted by email to bids@houstonfirst.com no later than 10:00 a.m.

on June 11, 2026. All materials questions will be answered collectively,

rather than individually, in the form of a Letter of Clarification available at

www.houstonfirst.com/do-business. Questions received may be edited or

combined for clarity or length at the discretion of HFC.

Bid Opening:

Bids timely received will be opened and publicly announced at 2:00 p.m. on

the Submission Deadline on the second-floor lobby of Partnership Tower,

701 Avenida de las Americas, Suite 200, Houston, TX 77010.

OVERVIEW AND SCOPE OF WORK

Houston First Corporation (“HFC”) requests bids from qualified contractors capable of

completing a project to provide access, via a roof hatch, to an existing elevator machine room

located in the attic at Jones Hall for the Performing Arts (“Jones Hall”) in downtown Houston,

Texas. In 2023, an opening in the roof was made in connection with a now-completed project to

remove and replace machine room equipment servicing a glass elevator in the theater. The prior

contractor placed 2x12 wood planks temporarily to cover the opening and installed a roofing

membrane to waterproof the area.

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The roof hatch is to be installed by the contractor selected as a result of this process for the

purpose of parts replacement and maintenance for the existing elevator machinery located in

the machine room. (Note that HFC has already purchased the roof hatch that is to be picked up,

brought to site, and installed by contractor.) To accommodate the event schedule at Jones Hall,

on-site work may occur July 1-18, 2026 and August 3-23, 2026. The project must be completed

by August 23, 2026.

The Project Manual, Specifications and Drawings are online at http://www.houstonfirst.com/do-

business/. For convenient reference, a summary of specification documents is provided below:

Sheet G-001 contains general project notes and building code information. Documents

are currently at CoH Permitting for review pursuant to receiving a building permit.

Sheet G-002 contains various fire-rated assemblies required in the project.

Sheet S-001 provides general structural notes for the project.

Sheet S-101 shows the general location of the project specific room below the overall

building structural roof framing and references to enlarged structural plans.

Sheet S-201 shows enlarged structural roof plan for demolition of existing roof steel and

concrete, along with plan for new roof framing and concrete that allows for the new roof

hatch opening. Some of the demolition work has been completed.

Sheet S-301 shows typical structural roof details referenced or related to other drawings.

Sheet A-009 is a copy of the original architectural building attic plan showing the specific

elevator machine room and reference to enlarged plan sheet.

Sheet A-010 is a copy of the original architectural building roof plan showing the location

of the elevator machine room below and reference to enlarged plan sheet.

Sheet A-101 shows architectural enlarged elevator machine room attic floor plan (01),

attic ceiling plan (10), and roof plan (20). Sections 02 and 03 provide detail of various

plan conditions. Architectural scope of work includes adding access ladder, repairing and

replacing tops of CMU partitions along with adding 2-hour fire rated joint at head,

fireproofing roof beams, adding roofing assembly components to complete roof

installation around roof hatch, and roof hatch installation to level on pressure treated wood

blocking.

Bidders are directed to refer to the Project Manual and Drawings for more detailed scope of work

and requirements.

BACKGROUND

HFC is a local government corporation created by the City of Houston to facilitate economic

growth through the promotion of the greater Houston area and the business of conventions,

meetings, tourism, and the arts. HFC is the primary entity responsible for marketing Houston

and increasing awareness of its many attractions and amenities.

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HFC is responsible for the operation and management of the George R. Brown Convention

Center, Avenida Houston, Partnership Tower, Wortham Theater Center, Jones Hall for the

Performing Arts, Miller Outdoor Theatre, and an array of outdoor properties and parking facilities.

Beloved by generations of performers and patrons over six decades, Jones Hall for the

Performing Arts offers a unique combination of architectural majesty and acoustic superiority.

Designed by architectural firm Caudill Rowlett Scott and envisioned by The Houston Endowment

as a centerpiece for the performing arts, Jones Hall was quickly embraced as a cultural landmark

upon its debut in October 1966.

MANNER OF SELECTION

HFC expects to enter into a contract with the Bidder providing the lowest responsible bid

received; provided, however, that HFC reserves the right to select or reject all or part of any bid,

waive minor technicalities, and accept one or more bids in the manner and to the extent that

they serve the best interests of HFC. This solicitation does not commit HFC to award a contract

or issue a purchase order. HFC will not pay any costs incurred in the preparation of a bid in

response to this solicitation. HFC reserves the right to request clarifications or additional

information from some or all bidders prior to accepting any offer.

LETTERS OF CLARIFICATION

Responses to all material questions timely submitted by potential bidders, as well as revisions

incorporated into this solicitation by HFC, if any, will be confirmed collectively in one or more

letters posted online at www.houstonfirst.com/do-business (each a “Letter of Clarification”).

When issued, each Letter of Clarification will become part of this solicitation and automatically

supersede any previous specifications or provisions in conflict therewith.

By submitting their bid, bidders shall be deemed to have reviewed all Letters of Clarification on

the website, considered all responses, as well as any revisions, and incorporated them into their

submittal. Verbal responses will not otherwise alter the specifications, terms and conditions as

stated herein. It is the responsibility of bidders to monitor the foregoing website and ensure they

review any such Letters of Clarification and incorporate them in their bid.

FORM OF AGREEMENT

By submitting a response to this Invitation to Bid, bidder agrees, upon notice of selection, to

promptly enter into the Jones Hall Elevator Machine Room Access Project Agreement provided

below.

Any requests for clarification or modification to the terms thereof must be timely submitted by

email to bids@houstonfirst.com at least 10 calendar days prior to the Submission Deadline.

Responses to material questions and issues will be included in a Letter of Clarification. Bidders

are advised that additional or conflicting terms, alternative pricing bids, pre-printed forms, or

other objections submitted by a bidder with their bid shall be disregarded and result in a bid

being deemed non-responsive.

NO SALES TAX

As HFC is exempt from states sales and use tax, bidders should assume that there will be no

sales taxes due for the purchase of materials incorporated into the project.

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RESTRICTIONS ON COMMUNICATIONS

Throughout the selection process, commencing with the Issue Date, Bidders are directed not to

communicate, directly or indirectly, with any HFC employee, officer, director, or selection

committee member regarding their bid, or any matter relating to this Invitation to Bid, other than

through bids@houstonfirst.com, or in response to a direct inquiry from the HFC General Counsel

Department or Procurement Division. Bidders who disregard the Restrictions on

Communications provision do so at their peril, as HFC shall have the right to reject any bid due

to violation of this provision.

REQUIRED DISCLOSURES

Bidders must disclose if they have, within the past five (5) years, been party to a service contract

terminated for cause, or received material, adverse findings from any governmental authority

having regulatory oversight of services similar to those required under this Invitation to Bid.

CONFLICTS OF INTEREST

Bidders are advised that they have an affirmative obligation to disclose any affiliation or business

relationship with an HFC employee, officer, or director creating (or appearing to a reasonable

person to create) a conflict of interest. Bidders who need the disclosure form may find it online

at https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf. By submitting a bid, Bidder

represents to HFC that they have complied with the requirements of Chapter 176 of the Texas

Local Government Code.

PROTEST PROCEDURES

Any protest relating to the form, terms and conditions, selection criteria, specifications, exhibits,

or any other material bid content must be filed by the actual or potential Bidder with the HFC no

later than five (5) business days prior to the Submission Deadline. If the protest consists of a

dispute regarding the Bidder recommended by the selection committee, or otherwise relates to

the alleged misapplication of selection criteria, then HFC must receive the protest from an actual

Bidder after the Submission Deadline, but at least three business days prior to consideration of

a contract resulting from this Invitation to Bid by an HFC committee or Board of Directors,

whichever is earlier.

All protests must be made in writing and delivered to Houston First Corporation, Attn: SVP, Legal

Services, 701 Avenida de las Americas, Ste. 200, Houston, TX 77010. To be considered by

HFC, protests must be timely received and include, at a minimum, all of the following information:

(a) The name, address and contact information of the Bidder, with sufficient information to

establish that a bona fide Bidder is the person or entity filing the protest; (b) The full title of the

Invitation to Bid; (c) Material grounds for the protest, including the provisions of the Invitation to

Bid and the applicable law or regulation that serves as the basis for the protest; (d) A statement

of the specific relief requested by the Bidder; (e) Reference to and attachment of any pertinent

documents or sources relied upon by the protestor that the protesting party wishes to have HFC

consider; and (f) An affidavit attached to support any factual allegations stated in the submission.

INVITATION TO BID PACKETS

A complete copy of this Invitation to Bid, including exhibits, necessary forms and other relevant

information, is available on-line at www.houstonfirst.com/do-business. This Invitation to Bid

provides the information necessary to prepare and submit a bid for consideration and ranking

by HFC.

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PUBLIC INFORMATION

As HFC is subject to the Texas Public Information Act (“TPIA”). Information submitted by Bidders

is subject to release under the provisions of the TPIA set forth in Chapter 552 of the Texas

Government Code, any page including confidential or proprietary information appears must be

labeled as such clearly and unambiguously. Bidders will be advised of any request for public

information that implicates their materials and may, in accordance with applicable law, elect to

assert objections to disclosure with the Texas Attorney General at their cost and expense.

WITHDRAWAL; ERROR

Bids may be withdrawn due to errors or for any other reason by a written request received by

bids@houstonfirst.com prior to the Submission Deadline.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238290Other Building Equipment Contractors

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