Project Information

Bid Title

Preliminary and Final Design for State Project (SP) 4705-51

Issuing Agency

State Government of Minnesota

Location

Minnesota

Published Date

Mar 17, 2026

Closing Date

Apr 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Preliminary and Final Design for State Project (SP) 4705-51

Brief Description: MnDOT requests letters of interest for preliminary and final design for State Project (SP) 4705-51. SP 4705-51 refers to the intersection of Trunk Highway (TH) 12 and County State Aid Highway (CSAH) 34 in the City of Litchfield. This intersection has recently been reviewed with an Intersection Control Evaluation (ICE) Study with Meeker County, City of Litchfield, and MnDOT. The recommendation coming out of the study is a single lane roundabout (RAB). The purpose of this contract is to provide the State with Project development and deliverables needed to bring SP 4705-51 to letting on schedule.

Date posted: 03/17/2026
Due date: 04/03/2026

• Announcement
• Scope of Work
• TGB/VET Special Provisions
• Official List : In order to submit a letter of interest to this project, consultants must be pre-qualified in the following work types:
  
  • 2.12 Highway Design - Level 2
  • 14.42 Temporary Traffic Control Plan Design & Special Provisions - Level 2
  • 15.1 Subsurface Utility Engineering
  • 17.1 Roundabout Design
  • 21.1 Communications and Public Engagement Project Mgmt.

Attachment Preview

MnDOT Contract Number: 1062474

Exhibit A: Specifications, Duties, and Scope of Work

Preliminary and Final Design for State Project (SP) 4705-51

Project Overview

Independent Contractor

The Contractor agrees it is acting in the role of an independent contractor. The Contractor, and its

employees and subcontractors, will not be considered employees of the State for any reason. The

Contractor acknowledges that it is responsible for its own financial control. The Contractor has

negotiated the payment for this contract with the State, which may result in a profit or loss for the

Contractor. The Contractor also acknowledges that it is responsible for the behavioral control of itself,

its operations, and its staff. The Contractor is solely responsible for determining the means, methods,

and sequence of performing the work covered by this contract. The State has included deliverable dates

in this contract, not to provide a “sequence” of work but because the State must coordinate these

deliverables with (1) the State’s financial plans, (2) other contracts managed by the State, and (3) work

performed by the State’s own staff. The parties have mutually drafted and agreed upon a scope of work.

The level of detail used to describe the work is intended only to establish minimum standards and

ensure consistency across the hundreds of projects managed by the State; the Contractor remains

responsible for determining the means and methods of performing the work to meet or exceed those

requirements. The State will not directly supervise the Contractor’s work but will provide oversight and

monitoring, as required by Minnesota Statutes §16C.08 and 23 Code of Federal Regulations (CFR) Part

172.5, to ensure compliance with the terms, conditions, and specifications of this contract. At the

conclusion of this contract, the State will evaluate the Contractor’s performance under this contract for

potential use in future evaluations and selections as required by Minnesota Statutes §16C.08 and 23 CFR

Part 172.5.

Project Background

The intersection of Trunk Highway (TH) 12 and County State Aid Highway (CSAH) 34 in the City of

Litchfield has recently been reviewed with an Intersection Control Evaluation (ICE) Study with Meeker

County, City of Litchfield, and State. The recommendation coming out of the study is a single lane

roundabout (RAB).

General Statement of Scope of Work – The purpose of this contract is to provide the State with Project

development and deliverables needed to bring SP 4705-51 to letting on schedule. The products and

services needed for this project include but are not limited to; project management, public and agency

involvement, geometric layout, construction limit roll plot, environmental studies, traffic engineering,

design surveys, hydraulics engineering, utility coordination, ADA detailed design, detailed design,

environmental permits, post-letting construction design support, quality control management, and

subsurface utility engineering.

Web-Based Teleconferencing

The Contractor must provide the means for the project team to meet via web-based teleconferencing

that allows participants to view the desktop of the meeting organizer. Participants must be able to “take

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MnDOT Contract Number: 1062474

Exhibit A: Specifications, Duties, and Scope of Work

control” of the virtual desktop as needed to point out things on the file being displayed. Voice

communication should occur via computer but may be by phone upon request if suitable for the entire

team.

Format of Deliverables

1. Plain Language

A) All documents or exhibits specifically designed to be used by the public must be developed

in “plain language.” Executive Order 14-07 requires the Office of the Governor and all

Executive Branch agencies to communicate with Minnesotans using plain language and

defines plain language as a communication that an audience can understand the first time

they read or hear it. Additional information is available at Americans with Disabilities Act

(ADA) Plain Language. To meet the requirements of this executive order, the Contractor will:

I. Use language commonly understood by the public.

II. Write in short and complete sentences.

III. Present information in a format that is easy to find and easy to understand.

IV. Clearly state directions and deadlines to the audience.

B) Technical documents, presentations, spreadsheets, and drawings used by technical staff do

not need to be in plain language.

2. Accessibility Standards

A) The Contractor must comply with the State of Minnesota’s Accessibility Standards for all

documents or exhibits specifically designed to be used by the public. The State of

Minnesota’s Accessibility Standards are based on the Web Content Accessibility Guidelines

(WCAG) 2.0 (Level AA) and Section 508 of the Rehabilitation Act, as amended. Additional

requirements can be found at Accessibility/Accommodations and include:

I. Providing interpreters, translators, or other special accommodations.

II. Providing documents in an alternative format.

III. Following the PDF accessibility guidance.

B) The State of Minnesota’s Accessibility Standard also includes:

I. All videos must include closed captions, audio descriptions, and a link to a complete

transcript.

II. All documents, presentations, spreadsheets, drawings, and other material must be

provided in an accessible format. Native files must be provided in an editable

format. Acceptable formats include InDesign, Word, and Excel.

III. All materials intended for downloading and printing must be labeled as such, and

the content must be provided in an accessible format.

C) Technical documents, presentations, spreadsheets, and drawings used by technical staff do

not need to comply with the State of Minnesota’s Accessibility Standard.

D) All outward-facing Microsoft Word documents to be used during the project must be

designed with ADA-accessible features, including alt text and screen-reader compatibility.

3. Software

A) Report source files must be in current versions of Microsoft Word and Microsoft Excel. Files

must be delivered to the State by email or ProjectWise.

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MnDOT Contract Number: 1062474

Exhibit A: Specifications, Duties, and Scope of Work

B) Computer-Aided Design and Drafting (CADD) deliverable source files must meet the State’s

Level 2 Enhanced CADD Data Delivery Specifications.

C) All applicable spatial data and maps created in Geographic Information System (GIS)

software must be provided in a standard shapefile format (shp) that is compatible with

current versions of ArcGIS Pro software.

D) All source files also must be converted to Adobe Acrobat (.pdf extension), and the PDF must

be searchable, with scanned pages eliminated except for signature pages.

E) All deliverables must be provided in electronic file format.

Standards and Guidance

1. All design work must be conducted by or under the direct supervision of a Professional Engineer

licensed in Minnesota.

2. All survey work must be conducted by or under the direct supervision of a Professional Land

Surveyor licensed in Minnesota.

3. All design work must be done in conformance with current State Bentley OpenRoads Designer

CE standards, following Level 2 Enhanced CADD Data Delivery Specifications.

4. All field data must be provided in GIS/Global Positioning System (GPS)/County Coordinates –

NAD83 (1996) or NAD83 (2011) County Datum and NAVD 88 vertical datum (check with District

Surveys staff for correct datums), current State Bentley OpenRoads Designer CE standards, and

Microsoft Excel/Word formats.

5. Failure of this scope of work to list a specific standard under a specific deliverable does not

absolve the Contractor’s obligation to comply with all laws, regulations, and standards that

apply to highway projects within the State of Minnesota. The Contractor must comply with all

state, federal, and local standards, laws, and regulations related to the scope of work and

project area. Work must comply with the latest edition or revision of that standard in effect on

the proposal due date, including any amendments in effect on that date, unless otherwise

specified in the contract or otherwise directed by the State.

6. Websites have been supplied to the Contractor for some of the standards and guidance

documents listed for convenience only in an effort to help the Contractor locate the required

standard or guidance. The websites are not guaranteed to be correct. It is ultimately the

Contractor’s responsibility to locate the required standard and to determine if the standard has

been modified pursuant to this Contract.

7. All deliverables must be prepared in accordance with the Minnesota Department of

Transportation (MnDOT) Transportation Project Development Process (TPDP).

8. Additional requirements for standards may be provided within the scope tasks that follow.

9. State uses the Primavera P6 (P6) scheduling tool. Scheduling deliverables must be in line with P6

format and work package dictionary.

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MnDOT Contract Number: 1062474

Exhibit A: Specifications, Duties, and Scope of Work

Section 1.0 – Project Management (Source Type 1010)

1.1 - Project Kickoff Meeting – The Contractor will coordinate and conduct a Project Kickoff Meeting via

Microsoft Teams. The purpose of the meeting will be to establish communications protocol, and

ProjectWise folder structure. The project team will also discuss known issues, immediate deliverable

needs and schedule.

Prior to the meeting:

1. The State will provide available deliverables for the contractor to review. The contractor will

then provide and discuss additional needs at the meeting.

2. The Contractor will provide a schedule prior to the meeting for the State to review and

discuss at the meeting.

3. The State’s Project Manager and Design Manager will create a list of key contacts for each

District Functional Group and provide it to the Contractor. Key contacts will be included on

all review and comment resolution meetings. The key contacts list will be updated as

needed prior to each review and comment resolution meeting request.

4. The Contractor will provide the list of key team members that will be working on the

project.

The Contractor will also prepare and distribute draft meeting minutes within 2 business days after the

meeting and final meeting minutes within 2 business days after receiving State’s comments on the draft

minutes.

1.2 - Public Engagement Kickoff Meeting- The Contractor will coordinate and conduct a Public

Engagement Kickoff Meeting via Microsoft Teams. The meeting will discuss the team’s approach to the

project specific public engagement. This meeting will also be used to develop a list of key stakeholders

and businesses and develop a strategy of communication. The Contractor will prepare and distribute the

draft meeting minutes within 2 business days after the meeting and final meeting minutes within 2

business days after receiving State’s comments on the draft minute

1.3 - Project Management Team (PMT) Meetings – Contractor will coordinate and conduct PMT

Meetings. Tasks include agenda preparation, meeting facilitation, follow-up, and a summary of activities

and outcomes from each meeting. Meetings will be conducted via Microsoft Teams unless otherwise

approved by the State’s Project Manager. Tasks also include routine communications, including biweekly

Microsoft Teams meetings with the State’s Project Manager, Design Manager, and other functional

groups as needed which will include agenda and meeting minutes. The Contractor will also prepare and

distribute draft meeting minutes within 2 business days after each meeting and final meeting minutes

within 2 business days after receiving State’s comments on the draft minutes. Contractor will evaluate

the need to add meetings to resolve project or design decisions, as approved by the State’s Project

Manager.

1.4 - Geometric Layout Review Meetings – Contractor will coordinate and conduct a geometric layout

handoff meeting to discuss preliminary layout work completed to date along with approximately six

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MnDOT Contract Number: 1062474

Exhibit A: Specifications, Duties, and Scope of Work

additional Geometric Layout Review Meetings. Due to the complexity of roundabout development, the

Contractor should anticipate over the shoulder review meetings as well. The meetings will take place via

Microsoft Teams. The Contractor will also prepare and distribute draft meeting minutes within 2

business days after each meeting and final meeting minutes within 2 business days after receiving

State’s comments on the draft minutes.

1.5 - Hydraulic Review Meetings – Contractor will coordinate and conduct Hydraulic Review Meetings

as soon as possible after the execution of the contract, starting with existing hydrology and hydraulics

and moving into proposed hydrology and hydraulics once the conceptual geometric layout has been

completed. The proposed hydraulics will coincide with the Geometric Layout Review Meetings and

continue through the construction limit roll plots and plan sheet submittals. During the hydraulic review

meetings, the Contractor and State will discuss needed hydraulic changes. The meetings will take place

via Microsoft Teams. The Contractor will hold up to four additional hydraulic review meetings with the

State’s Project Manager and other State staff, as needed. These are supplemental meetings beyond

those explicitly called for elsewhere in this Scope of Work. The Contractor will prepare agendas and

facilitate the supplemental meetings. The Contractor will also prepare and distribute draft meeting

minutes within 2 business days after each meeting and final meeting minutes within 2 business days

after receiving State’s comments on the draft minutes.

1.6 - Construction Limit Roll Plot Review Meetings – Contractor will coordinate and conduct up to three

Construction Limit Roll Plot Review Meetings to discuss scope elements and their impacts. The meetings

will take place via Microsoft Teams. The Contractor will also prepare and distribute draft meeting

minutes within 2 business days after each meeting and final meeting minutes within 2 business days

after receiving State’s comments on the draft minutes.

1.7 - Right-Of-Way (ROW) Coordination Meetings – Contractor will coordinate and conduct up to 3

ROW coordination Meetings. This is to determine parcels that may be impacted by the project and will

need title acquisition. The Contractor will conduct ROW coordination meetings as needed coinciding

with the development of the construction limit roll plot, plan submittals and continuing until all ROW

needs are identified. These meetings may start earlier if State’s Project Manager feels it is necessary.

The Contractor will keep a ROW issues list to keep track of issues and document key decisions. The

meetings will be held via Microsoft Teams.

1.8 - Cultural Resources Unit (CRU) Impact Coordination Meetings – Contractor will coordinate and

conduct up to 2 Cultural Resource Impact Coordination Meetings. These meetings are to identify Areas

of Potential Effect (APE). The Contractor will conduct CRU impact coordination meetings as needed

coinciding with the development of the construction limit roll plot and continuing until all CRU needs are

identified. These meetings may start earlier if State’s Project Manager feels it is necessary. The

Contractor will keep a CRU issues list to keep track of potential issues and document key decisions. The

meetings will be held via Microsoft Teams.

1.9 - Contaminated Materials Management Team (CMMT) Coordination Meetings – Contractor will

coordinate and conduct CMMT Coordination Meetings. The Contractor will hold one CMMT

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541310Architectural Services
• NAICS 541330Engineering Services

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