Project Information

Bid Title

Non-Calcareous Crushed Stone and Sand

Issuing Agency

City of Bristal

Location

Virginia

Published Date

May 20, 2026

Closing Date

Jun 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

SW-27-001

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	SW-27-001
Bid Title:	Non-Calcareous Crushed Stone and Sand
Category:	Invitation to Bid
Status:	Open

Description: The City of Bristol, Virginia, and all agencies thereof, are requesting sealed bids on specified types of non-calcareous crushed stone and sand. The bidder will submit the following: - One original and three copies of the sealed bid must be mailed to or hand-delivered to: ATTN: Nikki Asher, City of Bristol, VA, 300 Lee Street, Bristol, VA 24201 The outside envelope must be labeled with the ITB title and number, as follows: ITB # SW-27-001 Non-Calcareous Crushed Stone and Sand. - The City requires one original and three paper copies of the sealed bid. Those wishing to submit electronically may do so via the eVA procurement platform while also submitting the required paper copies to the City by the due date. - Bids are due by 2:00 p.m. EST, June 11th, 2026. It is the responsibility of the bidder to assure that the bid is delivered to the place designated for receipt of bid prior to the closing time set for receipt of bid. No bid received after the time designated shall be considered. The officer or agent, whose duty it is to accept the bids, will decide when the specified time has arrived. It is the responsibility of the bidder to inquire and clarify any requirement that is not understood. All verbal questions are discouraged. The City will not be bound by verbal responses to questions. All inquiries concerning this request for sealed bid should be submitted in writing to Nikki Asher, Purchasing Clerk, 300 Lee Street, Bristol, Virginia 24201. Inquiries by email should be made to For security reasons, you must enable JavaScript to view this E-mail address. . Any revisions to the solicitation will be made only by addendum issued by the City. The deadline for inquires is 10:00 a.m. EST, May 27th, 2026. SW-27-001 Non-Calcareous Crushed Stone (PDF) Publication Date/Time: 5/20/2026 3:00 PM Closing Date/Time: 6/11/2026 2:00 PM Contact Person: nikki.asher@bristolva.gov Related Documents: SW-27-001 Non-Calcareous Crushed Stone and Sand

Attachment Preview

CITY OF BRISTOL, VIRGINIA

Invitation to Bid (ITB)

Non-Calcareous Crushed Stone and Sand

ITB # SW-27-001

Issue Date: May 20, 2026

Due Date: June 11, 2026

CITY OF BRISTOL, VIRGINIA

300 LEE STREET

BRISTOL, VA 24201

276-645-7328

City of Bristol, Virginia

Invitation to Bid (ITB)

Non-Calcareous Crushed Stone and Sand

ITB # SW-27-001

TABLE OF CONTENTS

SECTION ONE

Purpose

1.1

Scope

1.2

Closing Date and Time

1.3

Inquiries & Addendum

1.4

Bid Evaluation

1.5

Rejection of Bids

1.6

SECTION TWO

General Instructions and Specifications

2.1

Bid Form

2.2

SCC Form

2.3

SECTION THREE

General Terms and Conditions

3.1

Special Terms and Conditions

3.2

2

City of Bristol, Virginia

Invitation to Bid (ITB)

Non-Calcareous Crushed Stone and Sand

ITB # SW-27-001

SECTION ONE

1.1 Purpose

The City of Bristol, Virginia, and all agencies thereof, are requesting sealed bids on specified

types of non-calcareous crushed stone and sand.

1.2 Scope

This document contains general information relating to the evaluation process, selection criteria,

and mandatory requirements, which must be addressed for a bid to receive consideration.

1.3 Closing Date and Time

The bidder will submit the following:

• One original and three copies of the sealed bid must be mailed to or hand-delivered to:

ATTN: Nikki Asher, City of Bristol, VA, 300 Lee Street, Bristol, VA 24201. The

outside envelope must be labeled with the ITB number and title, as follows: ITB #

SW-27-001 Noncalcareous Crushed Stone.

• The City requires one original and three paper copies of the sealed bid. No faxed or

electronically submitted bids will be accepted. Those wishing to submit electronically

may do so via the eVA procurement platform while also submitting the required paper

copies to the City by the due date. Bids will not be accepted after the closing date and

time. All bids shall become property of the City and will not be returned.

• Bids are due by 2:00 p.m. EST, June 11th, 2026.

Bids will be publicly opened on June 11th, 2026, 2:00 p.m. EST at City Hall Council Chambers,

300 Lee Street, Bristol, Virginia 24201.

It is the responsibility of the bidder to assure that the bid is delivered to the place designated for

receipt of bid prior to the closing time set for receipt of bid. No bid received after the time

designated shall be considered. The officer or agent, whose duty it is to accept the bids, will

decide when the specified time has arrived.

1.4 Inquiries & Addendum

If any prospective Bidder has questions or inquiries about the specifications or other solicitation

documents, the prospective Bidder should contact Nikki Asher, Purchasing Clerk via email at

nikki.asher@bristolva.gov by 10:00 a.m. (EST) on May 27, 2026. No changes resulting in

questions are official unless issued in writing in the form of an addendum issued by the City. If

applicable, the addendum will be released on June 1, 2026. The addendum will be posted to the

City’s website.

3

City of Bristol, Virginia

Invitation to Bid (ITB)

Non-Calcareous Crushed Stone and Sand

ITB # SW-27-001

1.5 Bid Evaluation

Evaluation of bids will be based on criteria set forth in this invitation. Evaluation will be based

on per ton price for each material item.

The City reserves the right to make multiple awards as a result of this solicitation. The award(s)

will be made to the lowest responsive and responsible bidder(s) meeting the requirements of the

solicitation. The City reserves the right to conduct any tests it may deem advisable and to make

all evaluations. The City also reserves the right to reject any or all bids, in whole or in part, to

waive informalities and to delete items prior to making the award, whenever it is deemed in the

sole opinion of the City to be in its best interest.

1.6 Rejection of Bids

The City reserves the right to reject any and all bids, to waive informalities and to negotiate with

the low bidder if the bid exceeds budgeted funds. Exceptions to the specifications may cause the

bid to be deemed non-responsive and to be rejected as such.

4

City of Bristol, Virginia

Invitation to Bid (ITB)

Non-Calcareous Crushed Stone and Sand

ITB # SW-27-001

SECTION TWO

2.1 General Instructions and Specifications

The City of Bristol, Virginia is requesting sealed bids on the following estimated quantities of

material to be furnished between July 1, 2026 and June 30, 2027. Prices shall be provided for

materials to be delivered to the City’s Solid Waste Facility at 2655 Valley Drive Bristol, VA

24201.

500 tons, more or less

1,500 tons, more or less

1,500 tons, more or less

1,500 tons, more or less

Sand (Non-Calcareous)

No. 57 crushed stone (Non-Calcareous)

No. 3 crushed stone (Non-Calcareous)

No. 21B crushed stone (Non-Calcareous)

All materials are to comply with Virginia Department of Transportation Road and Bridge

Specifications of latest date. City reserves the right to waive use of the Department of

Transportation provided the material meets the specification(s) for the solid waste related

application for which it is proposed to be used.

Material Specifications:

Coarse aggregate used in LFG extraction wells shall be VDOT No. 3 or other washed crushed

stone between 1 inch and 2 inches in diameter, and shall be composed of clean, hard and durable

fragments, free of silt, clay, dirt, vegetation, and other objectionable matter. Sieve analysis shall

be performed at the source at least weekly by ASTM 6913/2487 or other acceptable test

method. Stone backfill shall be non-calcareous rock with a minimum of 90 percent non-calcium-

carbonate material. Calcium carbonate content shall be measured by ASTM D4373 test method

at a frequency of at least one test per 500 tons. Additional testing shall be performed upon a

change of source. Test results shall be provided to the City upon request.

5

Commodity Codes

• NAICS 212319Other Crushed and Broken Stone Mining and Quarrying
• NAICS 212321Construction Sand and Gravel Mining

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