Project Information

Bid Title

FY26-SCCS-01R: Veterinary

Issuing Agency

Sandoval County

Location

New Mexico

Published Date

Jan 14, 2026

Closing Date

Jan 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

FY26-SCCS-01R: Veterinary, Due Date: January 29, 2026, by 3:00 PM MST

RFP Documents: Click to Download

Number: FY26-SCCS-01R
Pre-Bid Mtg: None
Project Name: Veterinary Services
NIGP Codes: 96186
Open Date: January 14, 2026
Due Date: January 29, 2026, by 3:00 PM MDT

Attachment Preview

INVITATION TO BID

SANDOVAL COUNTY

Veterinary Services

ITB# FY26-SCCS-01R

Release Date: January 14, 2026

Due Date: January 29, 2026 at 3:00 p.m. MST

NIGP Codes: 96186

I. INTRODUCTION

A. PURPOSE OF THIS INVITATION FOR BIDS

The Sandoval County Board of County Commissioners is accepting sealed bids on behalf of the

Sandoval County Community Services Department from qualified bidders to establish multi-year

pricing agreement(s) for Veterinary Services (NIGP Commodity Codes: 96186). Responses will

be accepted in the Finance Department, Attn: Leslie Olivas, Sandoval County Administrative

Offices, 1500 Idalia Road, Bldg. D, 2nd Floor, Bernalillo, New Mexico 87004 until 3:00 p.m.

(Mountain Standard Time) on January 29, 2026. Late submissions will not be considered. The

Sandoval Board of County Commissioners reserves the right to reject any and all bids.

B. SCOPE OF BID

The Sandoval County (“County”) Purchasing Office is accepting sealed bids from experienced

and qualified bidders to provide Veterinary Services. The successful Bidder(s) will work

collaboratively with the Animal Services Team to assure all animals receive care and treatment

promptly. The Price Agreement(s) will be for a one (1) year base period of performance with three

(3) one-year optional renewals. The maximum length of the price agreement(s) shall not exceed

four (4) years. This solicitation will result in a multi-award.

C. PROCUREMENT MANAGER

1. Sandoval County has assigned a Procurement Manager who is responsible for the conduct

of this procurement whose name, address, telephone number, and e-mail address are listed

below:

Name:

Address:

Telephone:

Fax:

E-mail:

Leslie Olivas, Senior Procurement Specialist

Sandoval County

1500 Idalia Road, Bldg. D, 2nd Floor

PO Box 40

Bernalillo, NM 87004

(505) 404-5873

(505) 867-7605

ldolivas@sandovalcountynm.gov

2. All deliveries of responses via express carrier must be addressed as follows. All potential

Bidders are responsible for ensuring their complete bid is received on or before the stated

deadline, regardless of courier utilized. Later bids will not be considered for award.

Name: Leslie Olivas, Senior Procurement Specialist

ITB Name: Veterinary Services

2

Address:

ITB# FY26-SCCS-01R

Sandoval County

1500 Idalia Road, Bldg. D

PO Box 40

Bernalillo, NM 87004

3. Any inquires or requests regarding this procurement should be submitted, in writing, to

the Procurement Manager. Bidders may ONLY contact the Procurement Manager

regarding this procurement. Other county employees or Evaluation Committee members

do not have the authority to respond on behalf of the County. Protests of the solicitation

or award must be delivered by mail to the Protest Manager. A Protest Manager has

been named in this Request for Proposals, pursuant to NMSA 1978, § 13-1-172, ONLY

protests delivered directly to the Protest Manager in writing and in a timely fashion will be

considered to have been submitted properly and in accordance with statute, rule and this

Invitation to Bid. Emailed protests will not be considered as properly submitted.

II. CONDITIONS GOVERNING THE PROCUREMENT

This section of the ITB contains the schedule, description and conditions governing the

procurement.

A. SEQUENCE OF EVENTS

The Procurement Manager will make every effort to adhere to the following schedule:

Action

1. Issue ITB

2. Return of Acknowledgement

of Receipt Form

3. Mandatory Pre-Bid Conference

and Site Visit

4. Deadline to submit

Questions

5. Response to Written

Questions

6. Submission of Bids

7. Bid Evaluation

8. Selection of Finalists

9. Contract Awards

10. Protest Deadline

Responsible Party

Sandoval County

Potential Bidders

Sandoval County and

Potential Bidders

Potential Bidders

Procurement

Manager

Potential Bidders

Evaluation

Committee

Evaluation

Committee

Sandoval County

Due Dates

JANUARY 14, 2026

JANUARY 16, 2026

N/A

JANUARY 20, 2026

JANUARY 23, 2026

JANUARY 29, 2026 AT

3:00 PM MST.

TBD

TBD

TBD

+15 days

3

B. EXPLANATION OF EVENTS

The following paragraphs describe the activities listed in the sequence of events shown in Section

II. A., above.

1. Issuance of ITB

This ITB is being issued on behalf of the Community Services Department – Animal Care

Services.

2. Acknowledgement of Receipt

Potential Bidders may e-mail, hand deliver, return by facsimile or registered or certified

mail the “Acknowledgment of Receipt of Invitation to Bid Form” that accompanies this

document, APPENDIX A, to have the bidder placed on the procurement distribution list.

The form should by signed by an authorized representative of the bidder, dated, and

returned to the Procurement Manager by the date referenced in the Sequence of Events.

The procurement distribution list will be used for the distribution of written responses to

questions.

3. Mandatory Pre-Bid Conference and Site Visit

This section is not applicable for this procurement.

4. Deadline to Submit Written Questions

Potential Bidders may submit written questions to the Procurement Manager as to the intent

or clarity of this ITB as indicated in the sequence of events. All written questions must be

addressed to the Procurement Manager as declared in Section I, Paragraph C. Questions

shall be clearly labeled and shall cite the section(s) in the ITB or other document which

forms the basis of the question.

5. Response to Written Questions

Responses to written questions will be distributed as indicated in the sequence of events to

all potential Bidders whose name appears on the procurement distribution list. An e-mail

copy will be sent all Bidders that provide an Acknowledgement of Receipt Form.

6. Submission of Bids

ALL BIDS MUST BE RECEIVED FOR REVIEW AND EVALUATION BY THE

PROCUREMENT MANAGER OR DESIGNEE NO LATER THAN 3:00 PM

MOUNTAIN STANDARD TIME (MST) ON January 29, 2026. Bids received after this

deadline will not be accepted. The date and time of receipt will be recorded on each bid.

4

Bids must be addressed and delivered to the Procurement Manager at the address listed in

Section I, Paragraph C2. Bids must be sealed and labeled on the outside of the package to

clearly indicate that they are in response to the Veterinary Services ITB #FY26-SCCS-

01R. Bids submitted by facsimile or other electronic means will not be accepted.

A public log will be kept of the names of all Bidders that submitted bids. Pursuant to

NMSA 1978, § 13-1-116, the contents of bids shall not be disclosed to competing potential

Bidders during the negotiation process. The negotiation process is deemed to be in effect

until the contract is awarded pursuant to this Invitation to Bid.

7. Bid Tabulation

Any contractual agreement(s) resulting from this ITB will be finalized with the most

advantageous Bidder(s) as per schedule Section II.A., Sequence of Events, or as soon

thereafter as possible. This date is subject to change at the discretion of Sandoval County.

8. Commission Approval

The contract(s) shall be awarded to the Bidder(s) whose Bid(s) is most advantageous to

Sandoval County and the Sandoval County Community Services Department. The award

is subject to appropriate Sandoval County Commission approval.

9. Bid Award

After review of the bids, the contract(s) for the item(s) or services will be awarded to the

lowest Responsible and Responsive Bidder(s) meeting or exceeding the required

specification for this sealed bid.

10. Protest Deadline

Any protest by an Offeror must be timely and in conformance with NMSA 1978, § 13-1-

172 and applicable procurement regulations. As a Protest Manager has been named in this

Request for Bids, pursuant to NMSA 1978, § 13-1-172, ONLY protests delivered directly

to the Protest Manager in writing and in a timely fashion will be considered to have been

submitted properly and in accordance with statute, rule and this Request for Bids. The 15-

calendar day protest period shall begin on the day following the award of contracts and

will end at 5:00 pm Mountain Standard Time/Daylight Time on the 15th day. Protests must

be written and must include the name and address of the protestor and the request for bid

number. It must also contain a statement of the grounds for protest including appropriate

supporting exhibits and it must specify the ruling requested from the party listed below.

The protest must be delivered to:

Leslie Olivas, Senior Procurement Specialist

Sandoval County

1500 Idalia Road Bldg. D 2nd Floor

5

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