Project Information

Bid Title

Refuse, Recycling, and Yard Waste Collection Services RFP #1733

Issuing Agency

Hinsdale village

Location

Illinois

Published Date

Oct 27, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date	Closing Date
Refuse, Recycling, and Yard Waste Collection Services RFP #1733	October 13, 2025 8:00 AM	December 04, 2025 11:00 AM

Attachment Preview

VILLAGE OF HINSDALE

19 E. Chicago Ave.

Hinsdale, IL 60521

(630) 789-7042

REQUEST FOR PROPOSAL

Refuse, Recycling, and Yard Waste Collection Services

October 2025

Request for Proposals

VILLAGE OF HINSDALE, IL

INVITATION FOR RFP FOR

REFUSE, RECYCLING AND YARD WASTE COLLECTION SERVICES –

RFP #1733

NOTICE TO CONTRACTORS

NOTICE IS HEREBY GIVEN by the Village of Hinsdale, DuPage and Cook Counties and State of

Illinois that proposals will be received for RFP No. 1733, Refuse, Recycling and Yard Waste Collection

Services.

Sealed proposals for RFP No. 1733, Refuse, Recycling and Yard Waste Collection Services will be

accepted at the Village of Hinsdale Village Hall, 19 East Chicago Avenue, Hinsdale, Illinois 60521,

until 11:00 AM, Thursday, November 6, 2025. The Village will review proposals and notify all

contractors of proposal results. Any proposals received later than the stipulated time will be returned

unopened. The scope of work consists of collecting and properly disposing of recycle and

refuse within the Village of Hinsdale, including yard waste. The Village of Hinsdale is soliciting

three-year pricing for this service.

Proposals are to be in sealed envelopes, plainly marked: “REFUSE, RECYCLING AND

YARD WASTE COLLECTION SERVICES #1733 – DO NOT OPEN". Please address the

envelopes to the VILLAGE OF HINSDALE, 19 E. CHICAGO AVENUE, HINSDALE,

ILLINOIS, 60521. The effective date of the contract will be 11/01/26 through 10/31/29 with

the expectation of a three (3) year agreement and the option to renew for an additional two

(2) years.

Specifications, instructions and proposal forms are available and may be obtained from the

Village Hall located at 19 E. Chicago Ave., Hinsdale, Illinois, during regular business hours

(9:00 am – 4:30 pm) and will be available on the Village’s website at

www.villageofhinsdale.org.

All proposals must be submitted on the forms provided by the Village and must be

accompanied by a bank cashier’s check, bid bond, or certified check in the amount of $5,000.

The Village reserves the right to reject any and all proposals, or to waive any irregularities or

any informalities when such waiver would not be detrimental to the best interest of the Village

and would not prejudice the bidding process.

Notice – published in The Daily Herald October 12, 2025:

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Refuse, Recycling and Yard Waste Collection Services

A. Overview

1. Request for proposals

2. Contract

3. Proposal Delivery Procedures

4. Withdrawals; Declinations

5. Non-Acceptance of Proposals

6. Proposal Opening Procedures

7. Competency of Contractors

8. Pre-proposal Meeting; Addenda

9. Investigation by Potential Contractor

10. Proposal Security

11. Statement of Certification

12. Rejection Waiver

13. Award of Contract Agreement

B. General Information

1. Purpose of this Section

2. Description of the Village of Hinsdale

3. Description of the Village’s Current Recycling, Refuse and Yard Waste Collection

Program

C. General Instructions

1. Proposal Package

2. Format for Submissions

3. Minimum Specifications; Deviations

4. Examination of Service Area

5. Contractor Information

D. General Specifications

1. Intent

2. Definitions

3. Scope of Work

4. Agreement Term

5. Compliance with Applicable Laws, Ordinances, and Regulations

6. Taxes, Licenses, Permits, and Certificates

7. Performance Bond

8. Independent Contractor

9. Non-assignment

10. Insurance

11. Accident Prevention and Notification

12. Damage

13. Employees and Conduct

14. Non-Performance; Default

15. Indemnity

16. Safety

17. Equal Opportunity

18. Employment of Illinois Workers during Periods of Excessive Unemployment

19. Execution of Documents

20. Non-Discriminating

21. Negotiations

22. Incurred Costs

23. Contractor Responsibilities

24. Contractor Offices and Points of Contact

25. Proper Disposal or Processing

26. Revenues from Recyclables

27. Day(s) of Collection

28. Holidays

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29. Hours and Standards of Collection

30. Missed Pick-ups and Complaints

31. Report Cards

32. Vehicles/Equipment

33. Title to Refuse, Yard Waste, and Recyclables

34. Notifications

35. Local Improvements

36. State Disposal Legislation; White Goods, Large Items

37. Public Information

38. Collection from Government Facilities

39. Special Pick-ups

40. Transition Period/”Grace” for Customers

41. Law to Govern and Venue

42. Successors and Assigns

43. Number of Copies

44. Right to Require Performance

45. Change in Service; Amendments

46. Data Collection and Reporting

47. Leaf Collection

48. Holiday (Christmas) Tree Collection

49. Natural Disaster Clean-up

50. Collection of Fees

51. Strikes

52. Bankruptcy

E. Flat Rate Refuse, Unlimited Recycling and Volume-Based Yard Waste Collection Specifications

1. General Description

2. Program Design

3. Sticker Distribution

4. Sticker Design and Accountability

5. Prices for Flat Rate Waste Collection Services

6. Honoring All Stickers

7. Sticker Handling Fees

8. Recyclable Materials

9. Additional Recyclable Materials to be Collected

10. Seasonal Yard Waste and Leaf Waste Collection

F. Review Process

1. Evaluation of Proposals and Selection

2. Basis of Award

G. Attachments

1. Statement of Certification

2. List of Illinois Municipalities Served

3. Disposal Information Sheet

4. Contractor Qualification Statement

Exhibit A - Disposal Service in Village of Hinsdale

Exhibit B - Village of Hinsdale Street Map

Exhibit C - Maps

Exhibit D - Village of Hinsdale Collection Data

General Price Quote Sheet – Flat Rate Collection Services for Automated Curbside Refuse and

Recycling with Optional Rear Door Pick-up and Volume-Based Curbside Yard Waste

and Senior Discount

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A. Overview

1. Request for Proposals

The Village of Hinsdale (hereinafter "Village"), located in DuPage and Cook County, Illinois, is seeking

proposals for the provision of professional services for residential refuse, recyclables and yard waste

collection services. The Village wishes to provide residents with comprehensive, high quality refuse,

recycling and yard waste collection services. The Village intends to enter into a contract with a qualified

and responsible firm for such services, and accordingly are furnishing herein a set of specifications by

which such proposals shall be judged. Any firm (hereinafter "Contractor") desiring to furnish a quotation

for such services shall submit proposals following the instructions and format of the attached Request

for Proposal (RFP) documents.

2. Contract

It is the express intent of the Village to enter into an exclusive scavenger contract agreement

(hereinafter "Agreement") for single family detached residential collection, single family attached

residential and municipal collection in the Village of Hinsdale. The Agreement shall not include

commercial, industrial or institutional properties within the Village of Hinsdale.

3. Proposal Delivery Procedures

Sealed proposals shall be delivered to the Village of Hinsdale Village Hall, 19 E. Chicago Ave,

Hinsdale, IL 60521 by no later than 11:00 A.M., on Thursday, November 6, 2025. Sealed envelopes

should be clearly labeled, “REFUSE, RECYCLE AND YARD WASTE COLLECTION SERVICES

#1733 – DO NOT OPEN” with the following information: Contractor's name and address, date and

time. One original and two (2) photocopies of the proposal should be furnished, along with the $5,000

security deposit. If sent by mail, the sealed envelope containing the proposal must be enclosed in

another envelope addressed to the Village at the location stated in this paragraph.

Proposals received prior to the time of opening will be securely kept, unopened. The Assistant to the

Director of Public Services, Garrett Hummel, whose duty it will be to receive the proposals, will

announce when the specified time has arrived and no proposal received thereafter shall be considered.

No responsibility shall be attached to the employee receiving the proposals or the Village of Hinsdale

for the premature or non-opening of a proposal not properly addressed and identified, except as

otherwise provided by law.

Proposals arriving after the above specified date and time, whether sent by mail, courier or in person,

shall not be accepted. These proposals will either be refused or returned unopened. It is the

Contractor's responsibility for timely delivery regardless of the methods used. Mailed proposals that are

delivered after the specified date and time will not be accepted regardless of the postmarked date or

time on the envelope. Facsimile ("fax") machine and electronic (email) transmitted proposals shall not

be accepted.

4. Withdrawals; Declinations

A written request for the withdrawal of a proposal may be granted and security deposit returned if the

request is received by the Village prior to the specified date and time of opening. After the opening, the

Contractor cannot withdraw or cancel its proposal for a period of ninety (90) days, and such proposal

will be binding during that time. Should a contractor withdraw its proposal after the opening, the security

shall be forfeited.

5. Non-Acceptance of Proposals

No proposal shall be accepted from, or contract awarded to, any person, firm or corporation that is in

arrears or is in default to the Village or State, upon any debt or contact, or that is a defaulter, as surety

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Commodity Codes

• NAICS 562111Solid Waste Collection

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