Project Information

Bid Title

City Hall East Side Window Replacement

Issuing Agency

City of Antioch

Location

California

Published Date

Feb 19, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFB 968-0326-26A

Original Source

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Bid Documents

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Project Description

Bid Number:	RFB 968-0326-26A
Bid Title:	City Hall East Side Window Replacement
Category:	Public Works Bids
Status:	Open

Description: The City of Antioch is seeking qualified contractors to provide all labor, materials, equipment, and incidentals necessary to remove and replace the five (5) existing east-side windows and storefront assemblies at Antioch City Hall. The existing façade is a non-structural, brick veneer over framed construction. Contractor shall exercise care to avoid façade  damage and ensure proper weatherproofing and integration with the existing building envelope. All work shall comply with current applicable building codes, industry standards, and manufacturer installation requirements. Contractors and/or subcontractors performing work under this contract must possess and maintain a valid State of California Contractor's License, Class B (General Building Contractor) and/or Class C-17 (Glazing Contractor), as applicable to their scope of work, at the time of bid submission and throughout the duration of the project. In accordance with California Labor Code Sections 1725.5 and 1771.1, all contractors and subcontractors performing work on this public works project must be registered with the California Department of Industrial Relations (DIR) prior to bidding and throughout the duration of the contract. The project is subject to compliance monitoring and enforcement by the DIR. All labor performed under this contract shall be in accordance with current prevailing wage rates as determined by the State of California, Department of Industrial Relations. Publication Date/Time: 2/18/2026 12:00 AM Closing Date/Time: 3/26/2026 2:00 PM Bid Opening Information: March 26, 2026 at 2:00 PM Pre-bid Meeting: March 4, 2026 at 10:00 AM Contact Person: Jason Bonilla, Operations Supervisor - [email protected] Eric Strongman, Facilities Leadworker - [email protected] Related Documents: RFB 968-0326-26A City Hall Window Replacement

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Department of Public Works

Request for Bid for:

City Hall East Side Window Replacement

Bid No. 968-0326-26A

City of Antioch

Operation & Maintenance Division

1201 W. Fourth St

Antioch, CA 94509

Mandatory Pre-Bid Meeting: March 4, 2026 at 10:00am

Bid Due Date: MARCH 26, 2026 @ 2:00 pm

RFP CONTRACT & SPECIFICATIONS

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I. GENERAL CONDITIONS

1. General Information - The Public Works Department of the City of Antioch, California, will receive bid

responses at its City Clerk's office located at 200 H St, Antioch, CA 94509 on March 26, 2026 at 2 PM.

Questions relating to specifications or technical questions must be submitted via email to Jason Bonilla at

jrbonilla@antiochca.gov and Eric Strongman at estrongman@antiochca.gov. Bidders are NOT to pursue City

staff by telephone or in person.

2. Form of Bid - The bid shall be made on the attached bidder's proposal form. If the form is deemed

inadequate, additional information may be submitted with the proposal, via an attachment of catalogs,

drawings, photographs, or a letter. Letters repeating prices and details from the City's specifications must be

omitted. Bids shall be made only on the designated bid form, properly executed, and enclosed in a sealed

envelope bearing the name of the bidder, the bid number, bid due date, and bid title. Forms are available and

may be secured by prospective bidders at the City Clerk's office at 200 H St, Antioch, CA 94509. Bids shall

be written in ink, computer generated or by typewriter. Mistakes may be crossed out and corrections inserted

adjacent thereto and must be initialed in ink by the person signing the bid. Bids are to be verified before

submission as they cannot be corrected or altered or signed after bids are opened.

3. Interpretation of Bids - Should a bidder find discrepancies in, or omissions from the specifications, or should

bidder be in doubt as to their true meaning, bidder shall submit a formal request to the Public Works

Department for an interpretation thereof prior to the bid opening to the attention of Rachel Harris at

rharris@antiochca.gov. The person submitting the request shall be responsible for its prompt delivery. Any

interpretation of, or change in the proposed documents will be made only by an addendum published on the

City’s website, and shall become part of any contract awarded. The City will not be responsible for any other

explanation or interpretations. Technical questions or requests shall be submitted no later than March

12, 2026.

4. Addenda - Any addenda issued by the City during the time of bidding shall be covered in the bid and shall be

made a part of the contract. It is the bidder’s responsibility to check the City of Antioch website, for any

addenda that may have been issued prior to the bid/proposal due date. http://www.antiochca.gov/rfps

5. Mandatory Bid Walk – The City will conduct a mandatory pre-bid meeting on Wednesday, March 4th at

10:00am at City Hall, 200 H St, Antioch, CA 94509. All prospective bidders must attend, failure to attend

with disqualify any bids submitted.

6. Bid Opening - Bids shall be delivered to the City Clerk’s office located at 200 H St, Antioch, CA 94509 on or

before the day and hour set for the opening of bids. A bidder may withdraw his bid, either personally or by

written request, at any time prior to the scheduled time for opening of bids.

7. Late Bids - Any bids received after the scheduled time of opening will be clocked in, but will not be opened or

considered.

8. No Bid - If a bid is not made, the bid form must be returned and the reason for not bidding stated; otherwise

the vendor's name will be removed from the bidders list. If a bid is submitted without an amount, it will not be

considered.

9. Award or Rejection - The bid will be awarded to the lowest responsive and responsible bidder offering the

lowest price to the City and will be announced by way of publishing to the City’s website (Bid Documents).

Best value is based on all factors, including: cost (unit prices and total prices); contractor’s ability, capacity

RFP CONTRACT & SPECIFICATIONS

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and skill; ability to perform within the time required; character, integrity, reputation, judgment, experience and

efficiency of contractor; quality of contractor’s performance on previous purchases or contracts, if

applicable; and the ability of the contractor to provide future maintenance, repair, parts and services, if

applicable. If within the past two years, a contractor has had a contract terminated early by the City of

Antioch then contractor is disqualified from bidding on any future projects for a two-year period from the

date of termination.

The City reserves the right to reject any or all bids, to accept or reject any one or more items of a bid, or to

waive any minor irregularities or informalities in the bid. It is anticipated that all items will be purchased,

however the City reserves the right to change quantities prior to the award. Estimated quantities are no

guarantee of a certain quantity to be ordered by City. The City reserves the right to make the award to the

overall low bidder, or split the award amongst the bidders. If the bid is on an “all or nothing” basis, this must

be stated on the bid form.

For the purpose of evaluating bids for multiple awards, the sum of $175.00 is considered to be the

administrative cost to the City for issuing and administering each contract awarded. Individual awards will

be made for the items and combinations of items which result in the lowest aggregate price to the City,

including such administrative cost.

10. Terms and Conditions - The bidder shall not change the wording on the specifications or conditions. No

words or comments shall be added to the general conditions or detailed specifications. Any explanation or

alternative offered shall be set forth in a letter attached to the front cover of the specifications. Alternatives

which do not substantially comply with the City's specifications cannot be considered. Conditional bids

cannot be accepted.

11. Brand Names- The make or brand and grade of the article on which the bid is submitted should be stated

on the bid form.

12. Payment Terms - Must be indicated by filling in the proper blanks on the bid form. Cash discounts of less

than 20 days will be considered net. The standard terms at the City of Antioch are Net 30 days.

13. FOB Point - It is understood that the bidder agrees to deliver FOB (Freight On Board) Destination, with no

freight charges to the City. All costs for packing, delivery, drayage, postage, freight, express, or for any

other purpose are to be borne by the bidder.

14. Approved Equal – Brand names and numbers, when used, are for reference to indicate the character

or quality desired. The use of the name of a manufacturer, or any special brand or make, in describing

any item in the bid documents does not restrict bidders to that manufacturer or specific article. An equal of

the named product will be given due consideration if literature is submitted with the bid showing that the

product is of equal or better quality and utility to that specified by the City. Determination of acceptability of

any product shall be solely at the City’s discretion.

15. Tax - No bid shall include federal excise tax, inasmuch as the City is exempt per published IRS regulations

concerning state/local governments. The City is obligated to pay applicable state sales or use taxes.

16. Samples - When requested, bidders shall submit properly marked samples of the article(s) on which bid is

made to the City. Any sample submitted must be clearly marked in such a manner that the marking is fixed,

so that the identification of the sample is assured. Such marking shall state (1) name of bidder, (2) number

of bid, and (3) item number. Samples, when required, must be furnished free of expense to the City, and if

not destroyed by tests, will upon request be returned at bidder's expense unless retained by City for future

comparison.

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17. Inspection - All items furnished shall be subject to the inspection of the City, and unsuitable items may be

rejected. Defective items shall be made good by the vendor in a manner satisfactory to the City.

18. Assignment - No assignment by the contractor or any contract to be entered into hereunder or of any part

thereof, except of funds to be received thereunder by the contractor, will be recognized by the City unless

such assignment has had the prior written approval of the City.

19. Warranty - Terms of any warranty offered by the manufacturer or the bidder shall be included with the bid.

Contractor warrants all work done and goods provided under this Agreement shall at the minimum: a) meet

all conditions of the Agreement; b) shall be free from all defects in design, material and workmanship; and

c) shall be fit for the purposes intended. If any defects occur within said 12 months following acceptance,

Contractor shall be solely responsible for the correction of those defects.

20. Timely Delivery – If indicated in the bid form, bidder shall indicate time of delivery as the number of calendar

days following receipt of the order by the contractor to receipt of the goods or services by the City. Time of

delivery may be a consideration in the award.

Time is of the essence, and the purchase order is subject to termination for failure to deliver on time. The

acceptance by buyer of later performance with or without objection or reservation shall not waive the right

to claim damage for such breach nor constitute a waiver of the requirements for the timely performance of

any obligation remaining to be performed by the vendor.

21. Liquidated Damages - If delivery does not occur on schedule it is understood that the City will suffer

damage. It being impractical and infeasible to determine the amount of actual damage, it is agreed that the

contractor shall pay to the City the sum of five hundred ($500.00) dollars per day for each calendar day

delay in finishing the contract as specified in section “vi. Contract Terms and Conditions” of this Request for

Bid (RFB)

22. Termination for Default - The City may, by written notice of default to the vendor/contractor, terminate the

contract in whole or in part should the vendor/contractor fail to make satisfactory progress, fail to deliver

within time specified therein or fail to deliver in strict conformance to specifications and requirements set

forth therein. In the event of such termination, the City reserves the right to purchase or obtain the supplies

or services elsewhere, and the defaulting vendor/contractor shall be liable for the difference between the

prices set forth in the terminated order and the actual cost thereof to the City. The prevailing market price

shall be considered the fair repurchase price. If, after notice of termination of this contract under the

provisions of this clause, it is determined for any reason that the Contractor was not in default under the

provisions of this clause, the rights and obligations of the parties shall be the same as if the notice of

termination had been issued pursuant to the Termination for Convenience clause. The rights and remedies

of City provided in this article shall not be exclusive and are in addition to any other rights and remedies

provided by law or under resulting order.

23. Termination for Convenience - The City may, by written notice stating the extent and effective date,

terminate any resulting order for convenience in whole or in part, at any time. The City shall pay the vendor

as full compensation for performance until such termination the unit or pro rate price for the delivered and

accepted portion, and a reasonable amount, as costs of termination, not otherwise recoverable from other

sources by the contractor as approved by the City, with respect to the undelivered or unaccepted portion of

the order, provided compensation hereunder shall in no event exceed the total price. In no event shall the

City be liable for any loss of profits on the resulting order or portion thereof so terminated. The rights and

remedies of City provided in this article shall not be exclusive and are in addition to any other rights and

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remedies provided by law or under resulting order.

24. Fiscal Year - Obligation for payment of any contract beyond the current fiscal year end is contingent upon

the availability of funding from which payment can be made. No legal liability shall arise for payment beyond

June 30 of the calendar year unless funds are made available for such performance.

25. Equal Opportunity - Contractor shall not discriminate, on the basis of a person’s race, religion, color,

national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or

sexual orientation or any other prohibited basis under federal or state law, against any employee, applicant

for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any

services or programs provided by Contractor under this Agreement. Contractor shall comply with all

applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and

nondiscrimination in employment, contracting, and the provision of any services that are the subject of this

Agreement, including but not limited to the satisfaction of any positive obligations required of Contractor

thereby.

Contractor shall include the provisions of this Subsection in any subcontract approved by the Contract

Administrator or this Agreement.

26. Business License – The City of Antioch requires that any contractor doing business within the city limits

must hold a valid City of Antioch Business License prior to merchandise delivery (by vendor) or services

provided.

27. Governing Law - This contract shall be construed and interpreted according to the laws of the State of

California with venue for any action under this Agreement in Contra Costa County, California.

28. Liabilities -- Contractor shall indemnify, save and hold harmless from and defend the City, its officers,

agents and employees, against any and all claims, costs, demands, causes of action, suits, losses, expense

or liability arising from, or alleged to have arisen, from any acts or omissions of Contractor, its agents, sub-

contractors, officials or employees, in connection with the execution of the work covered by this Agreement,

as it may be amended, except for the sole negligence or willful misconduct of City. This indemnification

includes any claim that the materials or equipment provided under this Agreement, or any tool, article or

process used in manufacture of such tools or equipment, constitutes an infringement of any patent issued

by the United States. This entire indemnification provision shall survive termination or cancellation of this

Agreement.

29. Right to Audit -- The City of Antioch reserves the right to verify, by examination of vendors’ records, all

invoiced amounts when firm prices are not set forth in the purchase agreement.

30. Assignment -- In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid

is accepted, it will assign to the purchasing body all rights, title and interest in and to all causes of action it

may have under Section 4 of the Clayton Act (1 5 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2

(commencing with Section 16700) of part 2 of Division 7 of the Business and Professions Code), arising

from the purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant

to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders

final payment to the bidder.

31. Surety Bonds – The Bidder is required to submit a bidder’s bond if included on the Bid Form. Unless stated

to the contrary in the Detailed Specifications, Contractor is required to provide the following surety bonds

from an admitted and authorized surety in California in the full amount of the work to be performed:

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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