Project Information

Bid Title

Student Accident Insurance

Issuing Agency

Garland Independent School District

Location

Texas

Published Date

Apr 10, 2026

Closing Date

May 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

357-27

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Student Accident InsuranceÂ

Document Type

Bid

Bid Expiration

May 5, 2026

Attachments

Document

hardcopy_for_distribution.pdf

Attachment Preview

GARLAND INDEPENDENT SCHOOL DISTRICT

PURCHASING DEPARTMENT

501 S. Jupiter

Garland, Texas 75042

REQUEST FOR PROPOSAL

Student Accident Insurance

PROPOSAL #357-27

PLEASE SUBMIT PROPOSAL NO LATER THAN 10:30A.M. LOCAL TIME ON May 5, 2026 .

Mark the sealed return envelope in the lower left hand corner with PROPOSAL#, time, and due date,

as noted above. (Should the district close for unforeseen reasons (force majeure) on the date the

solicitation is due, the above referenced date should be changed to 10:30A.M. the first date the district

is open to conduct business)

You are invited to submit a Proposal to provide Student Accident Insurance to the Garland Independent

School District (GISD) from August 1, 2026 (or date of award) through July 31, 2027 with four optional

annual renewals.

This Proposal includes Instructions to Vendors, Award/Evaluation of Proposals, Certifications, Shipping

and Delivery, Terms and Conditions, Compliance Form, and Specifications,. These provisions shall be

considered as part of any resulting legal and binding contract/purchase order as if thereto attached or therein

repeated.

Total Pages: 27

THIS RFP WILL NOT BE OPENED OR READ PUBLICLY

DELIVERY DATE IS _____Business Days ARO

(After Receipt of Order)

Mark A. Booker

Executive Director of Purchasing

Revised 03.11.26

________________________________________________________

Company Name

________________________________________________________

Address

________________________________________________________

City

State Zip

________________________________________________________

Authorized Representative Name

Title

________________________________________________________

Signature

________________________________________________________

Printed Name

Email Address

________________________________________________________

Telephone #

Fax #

2

1. INSTRUCTIONS TO PROPOSERS

1.1 Submission of Proposals

1.1.1. CLARIFICATION OF SPECIFICATIONS

For clarification of the specification(s) of this Request for Proposal, proposers may

contact: Senior Buyer, Cecilia Ramirez at cramire@garlandisd.net

The individual listed above may be contacted for clarification of specification(s)

only. No authority is intended or implied that specification(s) may be amended or

alternates accepted prior to opening without written approval of the Garland ISD

Executive Director of Purchasing or Assistant Director in the absence of the

Executive Director.

1.1.2. SUBMITTING QUESTIONS

Suppliers finding errors, requests for additional information, omissions, or

corrections shall contact the Purchasing Department Questions by submitting an

email to bids@garlandisd.net and a copy to Cramire@garlandisd.net no later than

April 17, 2026 at 12:00p.m.

1.1.3. ADDENDA

All addenda will be issued as amendments to the Bid(s). All addenda will be posted

by April 21, 2026, at 4:00p.m. It is the supplier’s responsibility to check the district’s

website (http://www.garlandisd.net/connect/do-business/current-opportunities) and

all electronic notifications for addendums prior to submitting responses.

Please continue to monitor our website for any updates past the addendum

date.

1.1.4. NUMBER OF COPIES

PLEASE PROVIDE ONE (1) ORIGINAL AND ONE (1) COPY OF PROPOSAL

RESPONSE! ENSURE THE ORIGINAL AND COPY ARE CLEARLY

LABELED.

1.1.5. DELIVERY OF PROPOSAL

Hand-carried proposals or proposals submitted via carrier service are to be

delivered to:

Garland ISD Purchasing Department

501 S. Jupiter, Garland, Texas 75042

Proposals submitted via the U. S. Postal Service are to be mailed to:

Garland ISD Purchasing Department

P. O. Box 469026, Garland, Texas 75046-9026

Clearly mark all Proposal envelopes as instructed on the front page. Allow sufficient

transit time.

NOTE: Note: Submissions must be sealed and not exceed 14”x10”x5” to use the

Purchasing Drop Box

Revised 03.11.26

3

Delivery of submission to other Departments within the District is not considered

as delivery to the Purchasing Department. The submission must be date/time stamped

by Purchasing before the deadline.

1.1.6. SIGNED ORIGINAL

Once completed and signed, return your Proposal form to the Garland ISD

Purchasing Department (as instructed above).

1.1.7. LATE SUBMISSIONS

Proposals received at the GISD Purchasing Department after the time and date

specified above will not be considered and will be filed unopened. The Garland ISD

shall not be held liable for late proposals.

1.1.8. OTHER FORMS OF SUBMISSION

Oral or telegraphic proposals transmitted via the District’s facsimile machine are not

acceptable. DO NOT FAX OR EMAIL YOUR PROPOSALS. Only forms

provided by the Garland ISD Purchasing Department may be submitted with

this proposal unless written instructions permit additional pages.

1.1.9. AUTHORIZED SIGNATURE

Proposals must be signed by an authorized individual to contractually bind their firm

when submitting the Proposal. Failure to sign the Proposal will be considered as a

“mistake in Proposal”, and the Proposal will be rejected as “non-responsive”.

1.1.10. NUMBER OF PAGES

All pages of this Request for Proposal are to be returned with your proposal.

Proposer shall contact the Purchasing Department if discrepancies exist.

1.1.11. FORMAT FOR PRICING

All prices must be typed or written in ink on the appropriate specification/pricing

form(s). Proposals written in pencil will not be accepted. Changes may be crossed

through and corrections inserted adjacent and initialed by the person preparing the

Proposal. Should errors in multiplication or addition of a unit price against a total

price occur, the unit price shall govern. All pricing proposed for products and/or

services shall constitute entire consideration due.

1.1.12. MINIMUM QUANTITIES

Quantities or dollar expenditures listed herein reflect the GISD’s estimated current

requirements for one year (or time frame as otherwise specified). The GISD may

elect to place several orders during the term of the contract. Proposers must specify

minimum order quantities, if any, and are required to hold proposed prices firm for

the term of the contract.

1.1.13. WITHDRAWING PROPOSALS

No Proposal may be withdrawn prior to opening of proposals without written request

(addressed to the Garland ISD Executive Director of Purchasing) by an authorized

agent of the proposing firm and upon written approval by the District. Proposals

become the property of Garland ISD upon receipt.

Revised 03.11.26

4

1.1.14. PROPOSAL TABULATIONS

Proposers desiring a Proposal tabulation sheet resulting from this Request for

Proposal may visit our web site at https://garlandisd.net/connect/how-do-business-

us/bid-tabulations The tabulations will be posted once the GISD Board of Trustees

has approved the contract. If you are unable to download the information, please

contact the Purchasing Department at 972-487-3009 and we will forward you a copy

via email.

1.1.15. DEVIATIONS

Any and all deviations to this competitive solicitation proposed by the Proposal must

be listed on the Compliance Form, not on a cover letter, catalog, etc. The District

will not negotiate additional terms and conditions not included on the Compliance

Form. All additional contracts, amendments, or exhibits will need to be submitted

along with proposal to be considered.

1.1.16. PUBLIC INFORMATION

Garland Independent School District is a public entity subject to the provisions of

the Texas Public Information Act (Texas Government Code Chapter 552). Responses

to this invitation may be subject to release as public information unless the response

or specific parts of the response are accepted from public disclosure under such Act.

Proposers should consult with their legal counsel regarding disclosure issues and take

the appropriate precautions to safeguard trade secrets or any other confidential or

proprietary information before responding to this invitation. The District assumes no

liability or responsibility for release of any information not properly identified and

documented in accordance with the enclosed Confidential Information Declaration

& Copyright Authorization Form. The District assumes no liability or responsibility

for release of any information that the Texas Attorney General or a court of law

determines to be subject to release.

1.1.17. COPYRIGHT PROTECTION

Proposals asserted to be copyright protected in their entirety may, in the District’s

sole discretion, be rejected as non-conforming. Proposers who submit copyrighted

materials as part of their Proposal must review and complete the Confidential

Information Declaration & Copyright Authorization Form. Proposers submitting

copyrighted materials should consult with their legal counsel regarding copyright

and disclosure issues. By submitting copyrighted materials and completing the

Confidential Information Declaration and Copyright Authorization Form, proposers

grant the District authorization to reproduce and provide copies of such information

and agree to waive any and all claims against the District regarding the release of

such copyrighted information including, but not limited to, any claim of copyright

infringement when released in response to a valid request for information under the

Texas Public Information Act, Texas Government Code Chapter 552. In the event a

proposer is unable to grant such authorization and waiver, copyrighted materials

must not be included in the Proposal.

Revised 03.11.26

5

1.1.18. POST-SUBMISSION CHANGES

A proposal that has been opened my not be changed for the purpose of correcting an

error in the proposed price. Proposers submitting an erroneous proposed price may

be given the option of either honoring the price as proposed or withdrawing the

(erroneous) proposal [Local Government Code Subchapter B, Sec. 271.026].

1.2 Award/Evaluation of Proposals

1.2.1. WAIVING INFORMALITIES

The Garland Independent School District Board of Trustees reserves the right to

accept or reject all or any part of any proposal, waive minor proposal formalities /

technicalities and award the proposal deemed to be most advantageous to the District.

1.2.2. MULTIPLE AWARDS

The District reserves the right to award to a single vendor, multiple vendors, each

line item separately or in any combination it determines to be in its best interest.

Proposers shall also include copies of any contracts/agreements required (by the

proposing firm) and clearly identify/label it as such.

1.2.3. TIE PROPOSALS/EVALUATION FACTORS

Tie proposals, which are equal in all respects, shall be resolved and awarded in

accordance with Local Government Code (Texas) Para. 271.901. Otherwise

proposals, which reflect a tie in price, only may be awarded pursuant to the

permissible factors listed in Texas Education Code, Subchapter B, Sec. 44.031 (b)

and set forth below:

Revised 03.11.26

1. the purchase price;

2. the reputation of the vendor and of the vendor's goods or services;

3. the quality of the vendor's goods or services;

4. the extent to which the goods or services meet the district's needs;

5. the vendor's past relationship with the district;

6. the impact on the ability of the district to comply with laws and rules

relating to historically underutilized businesses;

7. the total long-term cost to the district to acquire the vendor's goods or

services; [and]

8. for a contract for goods and services, other than goods and services related

to telecommunications and information services, building construction and

maintenance, or instructional materials, whether the vendor or the vendor's

ultimate parent company or majority owner:

a. has its principal place of business in this state; or

b. employs at least 500 persons in this state; and

9. Per Texas Education Code, Subchapter B, Sec. 44.031 (b) *ALL

CONTENTS PROVIDED INTHIS SOLICITATION, WILL BE

CONSIDERED AS AN EVALUATION FACTOR!

10. In compliance with the provisions of Texas Government Code, Title 10,

Subtitle D, Section 2155.074, Section 2155.075, Section 2156.007, Section

2157.003 and Section 2157.125, and Texas Administrative Code, Title 1,

Chapter 113.6, information obtained from the Texas Building and

Procurement Commission's Proposer Performance Tracking System may be

Commodity Codes

• NAICS 524210Insurance Agencies and Brokerages

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