Project Information

Bid Title

COBS 2026 – Integrated Security Systems and Facility Monitoring Solutions

Issuing Agency

City of Balch Springs

Location

Texas

Published Date

Feb 26, 2026

Closing Date

Mar 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-30-01

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	2026-30-01
Bid Title:	COBS 2026 – Integrated Security Systems and Facility Monitoring Solutions
Category:	Administration
Status:	Open

Description: The City of Balch Springs is soliciting proposals from qualified and experienced firms to provide an integrated security solution that includes security cameras, facility monitoring, door access control, and security gate systems. The City is also seeking proposals that incorporate RFID-based access technologies, including compatibility with Texas Toll Tag or equivalent RFID systems, where applicable. Publication Date/Time: 1/30/2026 8:00 AM Closing Date/Time: 3/6/2026 3:00 PM Contact Person: Denys Pratt, dpratt@balchspringstx.gov Related Documents: Question Responses COBS 2026 - Integrated Security Systems and Facility Monitoring Solutions

Attachment Preview

An updated was issued to the Integrated Security Systems RFP to provide additional

clarification regarding supporting documentation, proposal development expectations,

and frequently asked questions received to date.

Section 8 has been updated to formally state that the City may provide limited existing

documentation, including floor plans where available, for reference purposes only.

These materials may not reflect current layouts, renovations, infrastructure conditions,

or field conditions, and the City does not guarantee the accuracy or completeness of

any reference documentation. Proposers remain responsible for field verification and

final system design.

A supporting documentation link has been added to Section 8 where applicable

materials will be made available for vendor review. At this time, no additional

documentation beyond what is posted through that link will be distributed.

Onsite visits will not occur prior to proposal submission. Following proposal submission,

the City intends to schedule a group vendor facility walkthrough for all submissions. This

walkthrough will allow vendors to validate field conditions prior to any best and final

proposal phase.

Please see summarized questions and responses below.

Q: Are vendors allowed to bid in only one category?

A: Yes. Vendors may submit proposals for the full scope or individual categories. The

City may award one or multiple contracts and may separate or combine scopes in the

City’s best interest.

Q: Do you have complete floor plans, site maps, door schedules, device

inventories, or cable pathway documentation?

A: The City may provide limited documentation through the supporting documentation

link. The City does not currently maintain complete inventories or mapping for all

facilities. Limited floor plans may be available but may not reflect current conditions.

Vendors must perform field verification during the walkthrough phase.

Q: Are there documented current camera locations and cable pathways?

A: Limited historical information may be available in supporting documentation. The City

is seeking vendor recommended placement based on current and future operational

needs and is not necessarily seeking to reuse existing camera locations.

Q: How many cameras are expected per facility?

A: Exact counts are not prescribed. Approximate counts may be provided for reference

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only where available. Vendors should propose scalable solutions based on operational

needs.

Q: Do you have detailed door and hardware inventories?

A: The City does not maintain a complete door by door hardware inventory. Vendors

should propose solutions based on available documentation and validate conditions

during the walkthrough phase.

Q: What credential types or access control standards are required?

A: The City is evaluating modernization of all systems and is open to vendor

recommendations. Solutions should support role based access, visitor management

options, and emergency control capabilities.

Q: Are there requirements for cameras, analytics, or storage models?

A: The City is open to vendor recommended solutions. Cloud, on premises, or hybrid

storage models may be proposed. Analytics and monitoring capabilities should align

with operational needs and applicable regulations.

Q: Are centralized monitoring workstations required?

A: If centralized monitoring is part of the proposed solution model, vendors should

include it in their proposal.

Q: Do you have gate, yard, or perimeter maps and device inventories?

A: Detailed mapping is not available at this time. Vendors should propose scalable

solutions based on available documentation and validate during walkthrough.

Q: What are the network and infrastructure requirements?

A: Vendors should identify any required infrastructure upgrades in their proposal. The

City will coordinate with IT during final implementation planning.

Q: Is there an established project budget?

A: Final project budget will be determined following evaluation and Council

consideration of the recommended award.

Q: How should pricing be presented?

A: Pricing must follow the Cost Submission Template included in the RFP. Vendors

should provide itemized pricing, unit pricing where applicable, and clearly identify

modular or optional components.

Q: Are site walks required prior to proposal submission?

A: No. Site walkthroughs will occur after proposal submission as a group session for all

vendors.

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Please ensure you are working from the most current version of the RFP and

associated materials. If you have already downloaded the document, we recommend

replacing it with the updated version.

If you have any questions, please submit them in accordance with the RFP question

process.

Thank you for your continued interest in partnering with the City of Balch Springs.

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Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 561621Security Systems Services (except Locksmiths)

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