Project Information

Bid Title

5855 - Suspension Repairs and Parts

Issuing Agency

City of New Rochelle

Location

New York

Published Date

Feb 5, 2026

Closing Date

Feb 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

5855

Original Source

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Project Description

Bid Number:	5855
Bid Title:	5855 - Suspension Repairs and Parts
Category:	*Current Bids & RFPs
Status:	Open

Description: The City of New Rochelle is soliciting sealed bids from qualified and experienced service providers for suspension repair and parts for city-owned vehicles. Publication Date/Time: 2/5/2026 9:00 AM Closing Date/Time: 2/25/2026 3:00 PM Related Documents: 5855 - Suspension Repairs and Parts

Attachment Preview

Department of Finance

515 North Avenue

New Rochelle, NY 10801

Alistair Featherstone

Commissioner

Tel (914) 654-2353

Adam Ross

Deputy Commissioner

City of New Rochelle

New York

Ivonne Droese-Solomon

Purchasing Clerk

REQUEST FOR BID

To: All Prospective Bidders

For: Suspension Repairs and Parts

Respond to:

CITY OF NEW ROCHELLE

Department of Finance Purchasing Office

515 North Avenue

New Rochelle, New York 10801

BID SPEC No. 5855

DATE SENT: 02/05/2026

DATE DUE: 02/25/2026

NOTE: Bids are due by 3:00 p.m.

Late bids will NOT be accepted!

INSTRUCTION FOR RESPONDING TO THIS BID, TERMS & CONDITIONS

1. Vendors interested in bidding on the referenced items should read the entire document. The

vendor must complete all sections of this document including the VENDOR DATA SECTION and sign

where indicated. Your signature identifies your acceptance of all terms and conditions herein.

2. All vendors must fill in the prices being requested in the places and formats indicated. All blank

spaces in said bid shall be filled in and no changes shall be made in the phraseology, or in the items,

terms and conditions contained therein.

3. Completed bids shall be mailed to the address indicated at the top of this page. Only sealed bids

received hard copy will be considered. Faxed or emailed bids are NOT PERMITTED.

4. Submission of Bids: Each bid must be in a separate sealed envelope, clearly labeled with vendor

name, bid number, and due date and addressed to City of New Rochelle, Department of Finance-

Purchasing Office, City Hall, New Rochelle, New York 10801. All bids must be properly signed and

received by the time and date specified in order to be valid.

5855-1

5. Method of Award: The contract if awarded will be to the lowest responsive/responsible bidder(s)

in part or in whole who meet(s) all the terms of the specifications and is in the best interest of the

City of New Rochelle. The City guarantees no minimum or maximum purchases or contracts as a

result of award of this bid. The City of New Rochelle reserves the right to allow all municipal and

not for profit organizations authorized under the General Municipal Laws of the State of New York,

to purchase any goods and/or services awarded as a result of this bid in accordance with the latest

amendments to NYS GML 100 through 104. However, it is understood that the extension of such

contracts is at the discretion of the vendor and the vendor is only bound to any contract between

the City of New Rochelle and the vendor. Additionally, the City reserves the right to purchase any

goods or services included as a part of this bid from any means legally available to it at any time.

The City reserves the right to reject any and all bids or portion thereof, or any bids that are

vague, incomplete or indefinite.

6. Withdrawal of Bids: The submission of the bid proposal shall constitute an irrevocable offer which

shall remain in full force and effect until the bid proposals received by the City are either accepted

or rejected. Proposals may be withdrawn at any time prior to the bid opening.

7. Bid Deposits: Bid deposits, if required, will be returned to unsuccessful bidders after the bid has

been awarded. A successful bidder's deposit will be returned after a written contract has been

executed, or after a performance bond, if required, has been accepted by the City.

8. Bid Format: Bidders are advised to become familiar with all conditions, instructions and

specifications governing this bid. Once the award has been made, failure to have read all the

conditions, instructions and specifications shall not be cause to alter the original bid.

9. All bids must be priced per unit specified in the bid specifications or on the bid form submitted,

and must be signed and dated. In the event of a discrepancy between the unit price and extension,

the unit price will govern. No exceptions will be allowed with regard to errors made in the

computation of a bid.

10. Purchases by the City of New Rochelle are not subject to any federal, state or local taxes. Do not

include any of these taxes when bidding or invoicing. Exemption certificates will be furnished upon

request.

11. Substitutions: Any deviation from specifications or indicated brand shall be clearly stated and

fully explained by accompanying specification sheets with submitted bid. Samples shall be

supplied by the vendor, at no charge to the City, upon request. The City reserves the right to

accept equals approved by it. If exception to indicated brand is not noted, bidder is required to

deliver brand specified.

12. Delivery of Product: All deliveries are to be considered inside delivery to locations as specified

by the authorized City agent. All items must be guaranteed against faulty material and

workmanship and delivered as such. Deliveries of incorrect or faulty items will be rejected

and returned at vendors’ expense. Failure to deliver within the specified time maybe cause for

cancellation of the order.

13. Shipping Terms: Shipping terms will be considered F.O.B. Destination and without charge for

containers, packing, etc., unless specified on the bid and the cost thereof quoted.

5855-2

14. Payment Terms: The City of New Rochelle shall pay invoices at net 30 days after receipt of

invoice and of material; whichever is later, unless alternate terms are indicated on the bid.

15. ACH Payments: The City is moving toward ACH payments, awarded vendor will be supplied with

our ACH authorization form should you wish to accept payments via this method.

16. The City of New Rochelle is a sponsor of the Westchester Affirmative Action Equal Employment

Agreement and encourages all minorities to submit bids. Firms qualified and certified as Minority

Business Enterprises (MBE) and Women Business Enterprises (WBE) are strongly encouraged to

submit bids.

17. Cone of Silence – Cone of Silence, means a prohibition on any communication regarding a

particular Request for Proposal (“RFP”), Request for Qualification (“RFQ”) or Request for Bid

("RFB").

Pursuant to State Finance Law §139-j and §139-k, this solicitation includes and imposes certain

restrictions on communications between the City and a Bidder during the procurement process. A

Bidder is restricted from contacting, other than designated staff, from the earliest notice of intent to

solicit offers through final award and approval of the Procurement Contract by the Designated

Contracting Officer ("Restricted Period") unless it is a contact that is included among certain statutory

exceptions set forth in State Finance Law §139-j(3)(a). City employees are required to obtain certain

information when contacted during the Restricted Period. The designated staff contact is the Deputy

Finance Commissioner or his representative, telephone (914) 654-2353. Bidders responding to this RFB

must familiarize themselves with these State Finance Law requirements and will be expected to affirm

that they understand and agree to comply in their Proposal.

5855-3

STATEMENT OF NO BID

RETURN THIS FORM ONLY IF YOU ARE SUBMITTING A "NO BID"

IT IS THE INTENT OF THE CITY OF NEW ROCHELLE TO AFFORD ALL SUPPLIERS AN EQUAL OPPORTUNITY

TO BID ON ALL COMMODITIES, OPERATING SUPPLIES, EQUIPMENT AND/OR SERVICES AS LISTED IN THIS

SPECIFICATION.

In the event your firm declines to bid, kindly advise the City of New Rochelle Department of Finance

Office of Purchasing to that effect by completing and returning this document.

City of New Rochelle Department of Finance Office of Purchasing,

We, the undersigned, have declined to bid on your Request for Quotation/Proposal

Specification No. 5587 Suspension Repairs and Parts as detailed herein for the following reasons:

We do not offer this product/service

We are unable to supply the product/service at this time

We are unable to meet the specifications

We are unable to meet the bond requirements

Other:

We understand that if the no bid letter is not executed and returned our name may be deleted from the

list of qualified bidders for the City of New Rochelle.

COMPANY NAME: _________________________________________________________

ADDRESS: ________________________________________________________________

TELEPHONE #: ____________________________________________

EMAIL ADDRESS: __________________________________________

5855-4

REQUEST FOR QUOTATION

SPEC. 5855

SUSPENSION REPAIRS AND PARTS

ON AN AS NEEDED OR EMERGENCY BASIS

AT VARIOUS LOCATIONS THROUGHOUT THE CITY OF NEW ROCHELLE

The City of New Rochelle is seeking bids for light, medium, and heavy-duty suspension repairs and parts and fire

apparatus.

Introduction:

Please provide pricing for the following parts and services relating to suspension repairs to be delivered to

25 Industrial Lane, New Rochelle, NY 10805.

General Information:

The City of New Rochelle currently operates a variety of light to heavy duty vehicles, which are essential to

operations. The intent of these specifications is to establish a contract for suspension parts and repairs,

please carefully review all sections.

Minimum Qualifications:

• Please provide three references where similar work was completed. Location, contact person and

phone number.

1. _________________________________________________________________________

2. _________________________________________________________________________

3. _________________________________________________________________________

• The awarded vendor should specialize in suspension repairs.

Scope of Service:

The awarded vendor shall provide suspension repairs for light to heavy duty vehicles on an as needed basis.

All vehicle repairs will be made at the vendor’s location. City personnel will drop off all vehicles for repairs.

OEM parts shall be provided for all repairs unless otherwise agreed upon by the Fleet Manager in advance,

which must be in writing. The City requires that all repairs should be completed within two (2) days. Unless

the repair is deemed an emergency, in this case, repairs will need to be completed within one (1) day. An

emergency would be considered when the City is under 24-hour operations.

The contractor is encouraged to maintain a substantial inventory of common replacement and repair parts.

Service to the City should not be interrupted due to a lack of parts or supplies. Consistent documented

delays could lead to contract termination.

5855-5

Commodity Codes

• NAICS 441310Automotive Parts and Accessories Stores
• NAICS 811111General Automotive Repair
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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