Project Information

Bid Title

CCSD Request for Weight room Equipment Install HC-03-31-26A

Issuing Agency

Columbia County School District

Location

Georgia

Published Date

Mar 4, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

CCSD Request for Weight room Equipment Install HC-03-31-26A

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Columbia County School District

PURCHASING DEPARTMENT

4781 Hereford farm Road, Evans, GA 30809

Tele: (706) 541-2723 ext. 5108 Fax: (706) 855-3843 Email: Hudson.Chandler@ccboe.net

NOTICE TO VENDORS

WEIGHT ROOM EQUIPMENT INSTALL

NO. HC-03-31-26A

The Columbia County School District (CCSD) is accepting sealed bids as specified in

the attached Invitation For Proposal documents (RFP). Bids will be received at the

office of Hudson E. Chandler, Purchasing Supervisor, Columbia County School

District, Business Department, 4781 Hereford Farm Road, Evans, GA 30809.

March 31, 2026 @ 2:00 PM

PROPOSALS SHALL BE PLAINLY MARKED

RFP FOR: Weight Room Equipment Install

REQUEST NUMBER: HC-03-31-26A

DUE BEFORE: March 31, 2026 @ 2:00 p.m.

Any bid received later than the specified date and time, whether delivered in person

or mailed, shall be disqualified.

The CCSD reserves the right to reject any or all bids and to accept any bid deemed

most advantageous to the CCSD and to waive any informalities in the request.

Hudson E. Chandler

Purchasing Supervisor

CERTIFICATION & ACCEPTANCE FORM

Project Name:

Weight Room Equipment Install

Refer ALL Inquiries to:

Invitation for Bid

NO. HC-03-31-26A

Commodity: Weight Room Equipment Install

Columbia County School District

5108 Hereford Farm Road

Evans, GA 30809

ATTN: Hudson Chandler, Purchasing

Supervisor

Contract Type: Fixed Price

FOR CCBOE USE ONLY

Contract Number:

Telephone: 706- 541- 2723 Ext. 5108

Facsimile: 706- 855-3843

E-Mail:

Hudson.Chandler@ccboe.net

(See page 2 for mailing instructions.)

NOTICE TO BIDDERS

Bids are due no later than 2:00 p.m., March 31, 2026.

Offers are subject to rejection if not received by the due date and time specified and may be subject to rejection if not

submitted with this form.

EXECUTION

In compliance with this Request and subject to all the terms and conditions herein, the undersigned offers and agrees to

furnish all products, materials, equipment, and labor necessary to perform to the attached specification, at the price and

within the time specified herein. I certify that this Offer is made without prior understanding, agreement, or connection

with any firm, corporation, or person submitting a Bid for the same purpose, and is in all respects fair and without

collusion or fraud. Under penalty of perjury, the undersigned Offeror certifies that, to the best of its knowledge and

belief: (1) the prices in this Bid have been arrived at independently without collusion, consultation, communication, or

agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other Offeror, or

to any competitor or with any officers, agents or employees of the CCBOE; and (2) unless otherwise required by Federal or

Georgia Law, the prices which have been offered in this Bid have not been knowingly disclosed by the Offeror and will not

be knowingly disclosed by the Offeror prior to opening, directly or indirectly, to any other Offeror or to any other

competitor; and (3) no attempt has been made or will be made by the Offeror to induce any other person, partnership or

corporation to submit or not submit a Bid for the purpose of restricting competition.

Failure to execute/sign Bid prior to submittal may render the Bid invalid. Late Bids may not be accepted.

OFFICIAL BUSINESS NAME,

COMPANY NAME, TRADE NAME:

STREET ADDRESS:

FEDERAL ID OR SOCIAL SECURITY NO:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

TELEPHONE

NUMBER:

FAX NUMBER:

TOLL FREE TEL. NO

(800)

AUTHORIZED SIGNATURE:

DATE:

WEB ADDRESS:

E-MAIL:

Offer valid for 45 days from Request for Bid due date unless otherwise stated here: ____ days

TYPE BUSINESS

Check one or more where applicable:

Minority-Owned Business (at least 51% owned and controlled by minority group members)

Woman-Owned Business (at least 51% owned and controlled by women)

Small Business

ACCEPTANCE OF OFFER

If any or all parts of this Bid are accepted, an authorized representative of the CCSD shall affix their signature hereto and

this document and any other special terms and conditions, scopes of work, specifications, and any Columbia County

School District Contract conditions applicable to this Request For Bid shall then constitute the entire written contract

agreement between the parties (“Contract”). This Contract supersedes all prior written or oral agreements and there are

no other promises or conditions in any other agreement, whether written or oral, having effect on this Contract. A copy

of this acceptance will be forwarded to the successful Offeror and a CCSD Purchase Order and/or General Contract For

Services will issued as a release against this Contract.

FOR CCSD USE ONLY

Offer accepted and contract awarded this ____ day of _____________________, 20_____,

By ___________________________________________________________ (Authorized

contracting representative of CCSD).

MAILING INSTRUCTIONS: Mail (e.g., US Mail, Fed Express) pages 1 & 2 of this fully executed Request for Bid

document and any required RFB documents with your Bid. This is a formal sealed RFB. Seal, address envelope and

identify the Request For Bid number on the outside of the package as shown below: It is the responsibility of the Offeror

to have all required RFB documents received by CCSD on or before the specified due date and time. INCLUDE ONE

ORIGINAL BID RESPONSE AND ONE COPY.

Columbia County School District

Business Department

4781 Hereford Farm Road

Evans, Georgia 30809

Attention: Hudson Chandler, Purchasing Supervisor

Project:

RFB:

Bid review:

Weight Room Equipment Install

HC-03-31-26A

March 31, 2026 @ 2:00 p.m.

Instructions & Specifications

The Columbia County School District (CCSD), 4781 Hereford Farm Road, Evans, Georgia

30809 is soliciting proposals for weight room equipment purchase, inside delivery,

installation and removal of debris. Installations for LSH Lakeside High School 533 Blue

Ridge Drive, Evans GA 30809 and EHS Evans High School 4550 Cox Road, Evans GA 30809.

The request number is HC-03-31-26A.

• IFP responses are due no later than 2:00 p.m. on March 31, 2026

• Estimated award before the end of April

The Columbia County School District will accept bids sent by email. Bidders are to consider

emailed bids not received by Hudson.Chandler@CCBOE.net, until responding email

accepting receipt. Email greater than 18 megabytes exceed our size limit and cannot be

received. Electronic Signatures will be accepted on bids.

Please read all IFP documents carefully. It shall be the sole responsibility of the Bidder to

seek clarification from CCSD in sufficient time prior to the IFP closing date and time to

resolve any questions or misunderstandings that may arise regarding the attached IFP.

The CCSD would prefer to award one contract to one Bidder on an “all or nothing” basis as

a result of this IFP. As part of its award decision, the CCSD reserves the right to waive any

and all informalities, specifications, bid conditions and/or any other bid technicality, if the

CCSD considers such action to be in the best interest of the Columbia County School

District.

Scoring Based on the following:

1. Pricing 30%

2. Value Add (state examples) 20%

3. Success of previous work with school systems. 20%

4. Adherence to the RFP requirements, including completion of all required forms,

provisions of all requested information and adequacy of responses. 15%

5. Quality of Proposal. 15%

Provide: make, manufacture, details on materials bid.

All unit prices shall be FOB Destination. “Inside” delivery and shall include, as a

minimum, delivery, unloading, un-boxing, assembly, placement in designated areas, and

the removal and off-site disposal of all waste materials (e.g., boxes, packing material,

etc.). There will be no access to a loading dock. A liftgate will be needed.

Columbia County School District

Weight Room Equipment Install

HC-03-31-26A

Unless stated in the specification, ALL item specifications shall be understood to mean “or

equal”. Where a make and model number is referenced, it shall be understood that it is

provided to describe the minimum type and quality of the item being bid and is intended to

be descriptive and not restrictive. Where a reference make and model is specified, unless

otherwise specified, it shall also be understood such specification also describes the

minimum acceptable warranty that will permitted for any items proposed in response to

this IFP. All proposed alternate makes and models must be indicated on the Bid Input

Form and detailed specifications for all alternate makes / models shall be included as an

attachment to your Bid. Failure to specify the make/model for any proposed alternates

and/or to supply alternate specifications may result in disqualification of your Bid. If the

descriptive material or specification provided for an alternate item is insufficient for CCSD

to determine that the item is “equal” in construction and quality to the referenced Model,

your Bid may be considered non-responsive and may result in disqualification of your Bid.

In accordance with the attached Terms and Conditions, CCSD may require access to

furniture samples, particularly where alternate furniture items have been proposed, on a

select basis prior to or immediately after any award resulting from this solicitation.

Should samples be requested, the Bidder must provide any samples at no charge to CCSD.

Alternate specifications, descriptions and/or catalogs provided previously to the CCSD will

not be considered as part of this solicitation. You must re-submit any such materials as

part of your IFP response.

All bidders are being provided the same time and opportunity to request any additional

information or clarification concerning this bid in advance of the specified bid due date

and time. Therefore, failure to seek such information or clarification prior to the bid

closing shall all be deemed to have been fully asked and answered in advance of the bid

closing. All questions or request for information relating to this solicitation shall be

directed to the attention of Thomas.Hughes@ccboe.net and include

Hudson.Chandler@ccboe.net.

By submitting a proposal, the Proposer certifies that, to the best of its knowledge and

belief: (1) the prices in this proposal have been arrived at independently without collusion,

consultation, communication, or agreement, for the purposes of restricting competition,

as to any matter relating to such prices with any other Proposer, or to any competitor or

with any officers, agents or employees of the CCSD; and (2) unless otherwise required by

Federal or Georgia Law, the prices which have been offered in this proposal have not been

knowingly disclosed by the Proposer and will not be knowingly disclosed by the Proposer

prior to opening, directly or indirectly, to any other Proposer or to any other competitor;

and (3) no attempt has been made or will be made by the Proposer to induce any other

person, partnership or corporation to submit or not submit a proposal for the purpose of

restricting competition.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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