Project Information

Bid Title

Street Cleaning/Sweeping Service

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Jun 10, 2026

Closing Date

Jun 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

TAC 308F

Original Source

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Project Description

Bid ID:	TAC 308F
Addendum:	1
Bid Due Date:	6/24/2026
Description:	Street Cleaning/Sweeping Service
Bid Document:	TAC 308F Street Cleaning & Sweeping Service Addendum 1.pdf
Attachments:

Attachment Preview

City of Tulsa

6/10/2026

INVITATION FOR BID TAC 308F

Finance Department

Addendum #1

Please note the following changes which have been made for clarification to this Invitation for Sealed Bid. This

addendum must be listed as Addendum #1 on Exhibit A of the bid package as verification that you have

received and are aware of the information contained herein.

QUESTIONS/CLARIFICATION/CHANGES:

Question:

Is attenuator required for this contract?

Answer:

Yes, it is an ODOT requirement.

Page 22:

Exhibit A. Item 5

Updated “curb miles/cycle” from 2480.15 to 2718.26.

Corrected numbering for 5a, 5b, and 5c

Exhibit A, Item 6

Updated:

Area 1 - 778.80 miles/cycle to 866.11 miles/cycle

Area 2 - 845.40 miles/cycle to 908.04 miles/cycle

Area 3 - 855.95 miles/cycle to 944.11 miles/cycle

TAC 308F | Street Cleaning/Sweeping Service | Issue Date: 5/28/2026

Invitation for Bid (IFB)

TAC 308F

Supplies or Services Requested: Street Cleaning/Sweeping Service

Department: Public Works

NIGP Commodity Code(s): 968-74

Solicitation Schedule

EVENT

IFB Issue Date

DATE

5/28/2026

Mandatory Pre-Bid Conference

Virtual Teams Meeting

Email jamiller@cityoftulsa.org for invite

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

6/9/2026 at 2:00 PM CT

6/15/2026

10 Days prior to IFB due date

6/24/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Julie Miller, Buyer | jamiller@cityoftulsa.org

All questions should be emailed with TAC 308F on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

IFB Rev 02/2024

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TAC 308F | Street Cleaning/Sweeping Service | Issue Date: 5/28/2026

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to provide Street Cleaning/Sweeping Service for

the Public Works Department of the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

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TAC 308F | Street Cleaning/Sweeping Service | Issue Date: 5/28/2026

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids for Street Cleaning/Sweeping Service for use by the Public Works

Department.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City, requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

The Bid must meet or exceed the following Specifications.

1.

The work to be performed under this Agreement is the scheduled cleaning/sweeping, hauling, and

disposal of materials of selected public arterial and residential streets and expressways and public

property within the City of Tulsa, Oklahoma (See Map - Attachment A). This work shall include all

labor, equipment, materials, and any other incidental items necessary to complete the work in the

specified manner. Prior written approval will be needed before engaging in any additional hourly work

for items 7 – 19.

1.1 The cleaning of public streets is defined as the removal of dirt, encrusted, caked or otherwise,

and the removal of all debris and foreign matter, including gutter grass (grass which is

growing in sediment that is laying above the surface of the curb – on maintenance zone

streets) within a five (5) foot strip adjacent to and parallel to the curbs and medians along the

public street being cleaned. All vegetation growing within 18” of the vertical face of the curb of

arterial streets including crack grass, seam grass, joint grass, etc. must be removed. This

includes the removal of all debris from the surface of any storm sewer inlet which may

lie within this pathway. If parked cars or other obstructions are present along the curb line,

Seller shall clean around the cars or obstructions as closely as possible and continue along

the curb line. The entire radius of all maintenance zone streets intersecting with arterial

streets shall be swept as part of the maintenance zone street. Seller will not have to return

to sweep an area or street to re-clean due to bypassing a parked vehicle. The City will publicize

the residential sweeping schedule to allow people to have cars off the street when their area

is being swept. For that reason, Seller will be required to keep to the schedule.

1.2 The methods utilized in performing this work may include the use of mechanical street

sweepers, vacuum sweepers or hand shovels, and other equipment whichever is appropriate

for the existing conditions. Seller is advised that manual labor is often required to remove

foreign objects and caked debris from the path of sweepers, especially at dead ends,

which must be completely cleaned under the terms of this Agreement.

1.3 Occasional cleaning of the public property to remove dirt and debris from the paved areas

shall be required at the estimated quantities noted on Exhibit A, #16 and/or #17.

IFB Rev 02/2024

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TAC 308F | Street Cleaning/Sweeping Service | Issue Date: 5/28/2026

2.

LOCATION OF WORK – The street cleaning service to be provided under this Agreement will be on

designated City of Tulsa arterial and residential streets and designated expressways as identified in

Tables 1 and 2 respectively of these Specifications and public property within the City of Tulsa

Oklahoma. The City reserves the right to add or delete streets and/or change the limits of the streets

which will be swept under this Agreement. There is no guarantee that any or all arterial or

maintenance zone streets will be cleaned under this Agreement.

3.

SWEEPING SCHEDULE – The schedule for this cleaning service will be at the direction of the Public

Works Department. The plan requires sweeping approximately 766.7 arterial street (including

designated expressways) miles twelve (12) times a year and approximately 2,718 street maintenance

zone miles four (4) times a year respectively. Additionally, we may add extra maintenance zones for

leaf removal. Adherence to the following schedule is mandatory. Failure to complete the sweeping

within this time frame may result in a $1,000 per day penalty. Allowance may be made for inclement

weather and unforeseen conditions and must be approved by the Public Works Department. Inclement

weather includes snow and/or ice events that result in snow removal by the City, storms that result in

roads not passable by motor vehicles, and high water.

Maintenance Zone Sweeping

Month

January

Area

1

2

3

X

February

X

March

X

April

X

May

X

June

X

July

X

August

X

September X

October

X

November

X

December X

4.

EMERGENCY SWEEPING/CLEANING – Occasional emergency sweeping of arterials and residential

streets are required. All emergency sweeping/cleaning shall be at the direction of the Public Works

Department. The Public Works Department shall provide Seller with an updated list of personnel that

have the authority to require emergency sweeping. Seller shall provide the City with at least 2 contacts

for emergency sweeping. Seller shall respond to an emergency request with in 1 hour of notification

by one of the authorized personnel.

5.

CURB MILES – The basis for the price of this cleaning service will be the number of curb miles

cleaned. The curb mile will be measured linearly from the starting point 5,280 feet to the terminal point

along a single curb line including all intersecting streets. The curb miles for the designated streets

appearing in Tables 1 and 2 of these Specifications have been verified by City of Tulsa technicians

and will be used for the basis for payment of this Agreement. Changes to the approved curb mileage

will be made in writing by the Director of the Public Works Department or his/her designee. Seller is

required to immediately report any new streets encountered during sweeping operations. The

City will make a concerted effort to identify newly constructed miles and advise Seller.

6.

DISPOSAL OF DEBRIS – Seller shall be responsible for the hauling and disposal of all collected dirt,

debris, and other matter in an approved manner, at a licensed sanitary landfill and pay all fees as

required by Federal, State, County, and City of Tulsa laws, statutes, regulations, and ordinances.

IFB Rev 02/2024

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Commodity Codes

• NAICS 561720Janitorial Services
• NAICS 561790Other Services to Buildings and Dwellings

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