Project Information

Bid Title

RFP 4061 South 'A' Transportation Study

Issuing Agency

City of Springfield

Location

Oregon

Published Date

Mar 5, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 4061

Original Source

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Bid Documents

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Project Description

RFP 4061 South ‘A’ Transportation Study

Project Description

The City of Springfield is seeking an experienced consultant or firm to develop a Transportation Study using a Qualifications-Based selection process.

This project will conduct a transportation study of South ‘A’ Street in Springfield, Oregon. The study will evaluate safety, transit service, multimodal connectivity, and potential improvements along the corridor.

The project area extends from the Glenwood roundabout at South ‘A’ Street (OR 126B) and Franklin Boulevard (OR 126B/OR 225) to South 18th Street.

The study will assess current and future transportation needs, identify potential solutions, and recommend implementation strategies. It will include an evaluation of existing conditions, technical analysis, and community engagement to develop multimodal transportation options.

RFP Document

Additional Attachments

Attachment 1 – Statement of Work

Attachment 1 – Sample Contract

Attachment 3 – Authorization to Legally Bind Bidder

Attachment 4 – MWESB

Attachment 5 – DBE Packet

Project Schedule

All dates, times and locations are subject to change

RFP Opens	March 5, 2026
Request for Clarifications Due	March 19, 2026
Proposals Due	March 31, 2026 at 1:59 pm local time No public opening
Intent to Award Notice (Approximate)	April 15, 2026
Contract Award (Approximate)	April 30, 2026

All questions regarding this project should be addressed to the Contract Analyst identified below.

Mariah Kimpton
Phone: (541) 726-2245
Email: mkimpton@springfield-or.gov

Questions will be reviewed and responses will be posted to this website. If, in the opinion of the City, it is necessary to amend or supplement the Request for Proposals, an Addendum will be prepared, posted below, and notifications sent to all proposers that provided a valid e-mail address. A developer may also request to be added to the list for notifications by emailing Amanda Clinton at mkimpton@springfield-or.gov.

The City will make every reasonable effort to notify all proposers of Addenda, however, it is recommended that teams routinely check the website for updated information. The City is not responsible for any explanation, clarification, interpretation or approval made or given in any manner except by written Addendum issued by the City.

Addenda will not be issued within 72 hours of the RFP response deadline without extending the RFP deadline.

Clarification Log	None Posted	Any Questions and answers that do not amend or supplement the RFP will be posted here.

Addenda Issued

Addendum Number	Addendum Date	Date/Time Posted

Attachment Preview

IMPORTANT NOTICE!!

If you download these materials and wish to be added to

the proposer contact list send an email to:

Mariah Kimpton, mkimpton@springfield-or.gov

Information to be provided:

➢ “RFP# S4061 and South ‘A’ Transportation

Study” in the subject line

➢ Company name

➢ Primary contact name

➢ Primary contact title

➢ Primary contact direct phone #

➢ Primary contact email

It will be the responsibility of each participating supplier to refer daily to the City of Springfield

– Purchasing website at http://www.springfield-or.gov/city/finance/purchasing to check for any

available addendum to current opportunities, cancellations, or intents to award posted.

1 of 11

CITY OF SPRINGFIELD

OREGON

Request for Proposal #S4061

Development and Public Works

Main-McVay Locally Preferred Transit Solution: South ‘A’ Transportation Study

Sealed proposals will be received by the Department, City of Springfield, 225 5th Street.

Springfield OR, 97477, Attn: Contract Analyst Mariah Kimpton until 2:00 p.m. local time, the

31st of March, 2026. Sealed proposals must be marked “RFP#S4061: Main-McVay Locally

Preferred Transit Solution: South ‘A’ Transportation Study”.

The project consists of developing a transportation study focused on South ‘A’ Street in

Springfield, Oregon. The study will evaluate safety, transit, multimodal connectivity, and

potential transportation improvements along the South ‘A’ Street corridor. The Project area

extends along South ‘A’ Street from the roundabout in Glenwood (intersection of South ‘A’

Street (OR 126B), Franklin Boulevard (OR 126B), and Franklin Boulevard (OR 225)) to South

18th Street.

The Project will assess current and future transportation needs, identify potential solutions, and

recommend strategies for implementation. The study will include a comprehensive assessment of

existing conditions, technical analysis, and community engagement to develop a range of

multimodal transportation solutions.

Proposal packets are available on the City’s website at www.springfield-

or.gov/city/finance/purchasing or by contacting Mariah Kimpton at (541) 726-2245 or by email

mkimpton@springfield-or.gov.

The City of Springfield reserves the right to accept or reject any or all proposals or to waive any

specifications or requirements, or to negotiate with any vendor submitting a proposal regarding

any aspect of this Request for Proposals when doing so is deemed to be in the best interest of the

City.

The City of Springfield encourages proposers or sub-contractors who are minority, woman-

owned and emerging small businesses to participate in City projects.

If any respondent requires special assistance or auxiliary aids during the proposal, evaluation or

award process, please contact Mariah Kimpton at (541) 726-2245 at least two (2) business days

prior to the required assistance. TTY users dial Oregon Relay Services at 711.

Request for Proposal

#S4061

Main-McVay Locally Preferred Transit Solution:

South ‘A’ Transportation Study

City of Springfield

Development and Public Works Department

Springfield, Oregon 97477

March 5, 2026

I. Project Overview

The City of Springfield is requesting proposals to prepare a transportation study for South ‘A’

Street, from the Glenwood roundabout to South 18th Street. This corridor is an important link

between downtown Springfield and the Glenwood area and currently operates as a fast-moving,

three-lane roadway. While it carries a high number of vehicles and serves Lane Transit District’s

Route 11, one of the region’s busiest bus routes, the street is difficult and uncomfortable for

people walking, biking or taking transit. Narrow bike lanes, tight sidewalks, and limited

pedestrian features point to the need to take a fresh look at how the street works for everyone

who uses it.

It has become clear that South ‘A’ Street would benefit from a more coordinated plan that

balances safety, access, and mobility for all users. The corridor lacks a clear vision that brings

together transit service, walking and biking access, and the surrounding community context.

The goal of this RFP is to develop a South ‘A’ Street study that identifies practical options to

improve how the corridor functions now and in the future. The study will look at current

conditions, safety concerns, travel patterns, and community needs, and will explore different

design approaches for the street. Public input will play a key role in shaping recommendations.

The final product will outline preferred improvements and clear next steps, helping the City

move toward a safer and better connected South ‘A’ Street.

II. Overall Project Description and Scope of Work

The City of Springfield’s purpose for issuing this RFP is to establish a contract with a

Transportation Planning Consultant to complete the South ‘A’ Street Transportation Study. The

scope of Transportation Study services are described in Attachment 1 - Scope of Work.

III. Proposal Submission Requirements

Your response to the Request for Proposal must contain all of the information requested in the

Request for Proposal along with acknowledgement of all addenda. A completeness check will be

conducted for each submission. Incomplete submissions will not be accepted. Submissions must

include the items organized and numbered to correspond to each requirement below:

Content requirements

1. General – Proposals will be clear and concise. The City encourages green options and

discourages the use of materials that cannot be recycled such as PVC and spiral binders,

plastic or glossy covers and dividers. Further, the City encourages Proposers to print on

both sides of a sheet of paper whenever possible.

2. Cover Letter – All Proposals must be accompanied by a cover letter signed by an

individual who is legally authorized to enter into a contract on behalf of the proposing

individual/firm.

a. The letter must introduce the Proposal, provide an overview of your

representation according to the Attachment 1 Statement of Work.

b. Affirm that the Proposer accepts all terms and conditions of the Request for

Proposals, including the Attachment 2 Sample Contract terms and conditions.

c. The letter must designate the Proposer’s contact person during the Proposal

review process.

d. Identify whether you qualify as resident bidder as described in ORS279A.120 (1)

(b) and if you are licensed to do business in the State of Oregon.

e. Include a statement of the firm’s ability to begin work April 1, 2026 and a

statement that the submission is a firm offer for a 90-day period.

f. Pending Litigation: Identify any past, pending or threatened litigation or

administrative or state ethics board or similar body proceedings to which you or

any of your partners are a party and which would either materially impair your

ability to perform the services enumerated herein, or, if decided in an adverse

manner, materially adversely affect the financial condition of your firm. Any firm

selected pursuant to this RFP will be required to advise the city of any

developments during the term of this appointment with respect to existing and/or

any new civil or criminal legal investigations, pertinent litigation and/or

regulatory action involving the firm or its employees which could impact the

firm’s role or ability to perform the consulting services.

3. Qualifications - Include a detailed statement of the qualifications of the firm. This should

include organizational history, clients presently served, and extent of transportation study

work.

4. Resumes - Include a resume for the staff assigned to this engagement.

5. Approach - The proposal should set forth a work plan, including an explanation of the

transportation study methodology to be followed, to perform the services required in this

request for proposal.

6. Fee Proposal - Do not submit the fee proposal with the proposal package. A fee

proposal should be completed in conjunction with the proposal and be ready to send to

the City within 24 hours of notification of the Intent to Award notification. The fee

proposal must list the total person‐hours, hourly rates, and work task and function costs.

The proposal must show all costs for the project, including overhead costs, miscellaneous

expenses, and sub‐consultants, and must include the Proposer's method of calculating the

fee.

In addition, proposers are to break those hours down by type of employee that will be

assigned to this engagement which IS required to be submitted with the proposal.

A suggested format is:

Commodity Codes

• NAICS 484121General Freight Trucking, Long-Distance, Truckload
• NAICS 541330Engineering Services
• NAICS 541690Other Scientific and Technical Consulting Services

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