Project Information

Bid Title

RFP 07-26 Landscaping & Mowing Services

Issuing Agency

City of Concord

Location

New Hampshire

Published Date

Jan 30, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP 07-26 Landscaping & Mowing Services
Category:	Facilities / Grounds
Status:	Open

Description: The Purchasing Division, located at the Combined Operations & Maintenance Facility, 311 North State Street, Concord, New Hampshire 03301, will receive sealed Proposals for “RFP 07-26, Landscaping and Mowing Services” until 2:00 PM on February 26, 2026. Publication Date/Time: 1/30/2026 12:00 AM Closing Date/Time: 2/26/2026 2:00 PM Submittal Information: See RFP Bid Opening Information: Non-public Pre-bid Meeting: Non-Mandatory 2/11/26 @ 11AM Contact Person: Tina Waterman, Purchasing Manager Combined Operations & Maintenance Facility 311 North State Street Concord, NH 03301 (603) 230-3664 (603) 230-3656 (Fax) twaterman@concordnh.gov Download Available: City's FTP Site Fee: NA Business Hours: 8:00 a.m. - 5:00 p.m. Fax Number: 603-230-3656 Plan Holders List: Perfect North Lawncare LLC Capital Mowing & Property Services Rolling Greens Landscaping & Property Maintenance New Yard Landscaping & Sitework Berry Brothers Landscaping Concord Lawn & Snow Brochu Nurseries & Landscaping Turner Outdoor Services Raymond's Excavation and Landscaping Qualifications: See RFP Related Documents: RFP 07-26 Landscaping - Mowing Services

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RFP 07-26

City of Concord, New Hampshire

Purchasing Department

LANDSCAPING AND MOWING SERVICES

311 North State Street

Concord, New Hampshire

Prepared for, and in coordination with the

CITY ADMINISTRATION DEPARTMENT

Proposal Documents

Specifications

Contract Documents

PROPOSAL DUE DATE/TIME: FEBRUARY 26, 2026 NOT LATER THAN 2:00 PM

TABLE OF CONTENTS

Table of Contents ................................................................................................................... 2

Request for Proposals ............................................................................................................ 3

I. STATEMENT OF WORK

Instructions to Proposers ................................................................................................ 5

Scope of Services ......................................................................................................... 11

Proposal Submission Checklist .................................................................................... 20

II. CITY REQUIRED FORMS

Proposal Form .............................................................................................................. 21

Price Proposal Form ..................................................................................................... 22

Specifications Exception Form .................................................................................... 27

Form W-9 ..................................................................................................................... 28

Indemnification Agreement.......................................................................................... 29

Insurance Requirements ............................................................................................... 30

Qualifications Statement .............................................................................................. 31

III. EXHIBITS

1) Notice of Award ...................................................................................................... 32

2) Agreement................................................................................................................ 34

3) Notice to Proceed ..................................................................................................... 37

4) No Proposal Questionnaire ...................................................................................... 38

5) Proposal Evaluation Form........................................................................................ 39

IV. APPENDIX

1) Base Bid Maps #1 - 11

2) ADD/ALT Maps #1 - 4

RFP 07-26

Landscaping & Mowing Services

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City of Concord, New Hampshire

PURCHASING DIVISION

COMBINED OPERATIONS & MAINTENANCE FACILITY

311 NORTH STATE STREET

CONCORD, NH 03301

603-230-3664 FAX: 603-230-3656

www.concordnh.gov/Purchasing

REQUEST FOR PROPOSALS

The Purchasing Division, located at the Combined Operations & Maintenance Facility, 311 North State

Street, Concord, New Hampshire 03301, will receive sealed Bids for “RFP 07-26, Landscaping and Mowing

Services” until 2:00 PM on February 26, 2026. The sealed envelope shall be plainly marked:

“RFP 07-26, Landscaping and Mowing Services”

Proposals may be issued only by the Purchasing Manager, or her designee, to authorized firms and are not

transferable unless authorized by the Purchasing Manager, or her designee.

An electronic copy of the specifications and maps may be obtained on the City’s FTP site at

https://ftp.concordnh.gov; Account: vendor; Password: Concord1.

There will be a non-mandatory, Preproposal Conference held virtually via Zoom on February 11, 2026 at

11:00 am.

Join Zoom Meeting

https://us02web.zoom.us/j/5056501305?omn=81535865816

Meeting ID: 505 650 1305

All proposals received will be considered confidential and not available for public review until after a vendor

has been selected.

The City reserves the right to reject any or all proposals or any part thereof, to waive any formality, informality,

information or errors in the proposal, to accept the proposal considered to be in the best interest of the City, or

to purchase on the open market if it is considered in the best interest of the City to do so. Failure to submit all

information called for and/or submission of an unbalanced proposal are sufficient reasons to declare a proposal

as non-responsive and subject to disqualification.

Failure to submit all information as detailed on the Proposal Submission Checklist on and/or submission

of an unbalanced bid are sufficient reasons to declare a bid as non-responsive and subject to

disqualification.

RFP 07-26

Landscaping & Mowing Services

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All proposals are advertised, at the City’s discretion, in various publications and are posted publicly as detailed

below:

Name

City of Concord,

NH

Associated

General

Contractors

Construction

Summary of NH

Bid Ocean

Dodge Data &

Analytics

Advertising

Medium

Posted on

City Website

and in City

Hall Lobby

Bid House

Bid House

Bid House

Bid House

Address

311 North State

Street, Concord NH

033301

48 Grandview

Drive, Bow NH

03304

734 Chestnut St,

Manchester NH

03104

PO Box 40445,

Grand Junction, CO

81501

300 American Metro

Blvd, Suite 185,

Hamilton, NJ 08619

Phone/Fax

603.230-3664

603.230.3656(fax)

603.225.2701

603.226.3859(fax)

603.627.8856

603.627.4524(fax)

866.347.9657

877.356.9704(fax)

607.898.2053

Email and Web Address

twaterman@concordnh.gov

www.concordnh.gov/purchasing

plansroom@agcnh.org

www.agcnh.org

info@constructionsummary.com

www.constructionsummary.com

bids@bidocean.com

www.bidocean.com

dodge.bidding@construction.com

www.construction.com

New England

Construction

News - CDC

News

Bid House

100 Radnor Rd S-

102, State College,

PA 16801

1.800.652.0008

ENR.products@bnpmedia.com

1.888.285.3393(fax) www.enr.com

APPROVED:

_____________________________

Tina M. Waterman, Purchasing Manager

Date: January 30, 2026

Bid Due Date/Time: February 26, 2026 not later than 2:00 PM

RFP 07-26

Landscaping & Mowing Services

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I. Statement of Work

INSTRUCTIONS TO PROPOSERS

Project Name:

RFP 07-26, Landscaping and Mowing Services

GENERAL INFORMATION:

It is the City’s intent to award the base bid to one (1) qualified contractor. However, the City reserves the right

to award any combination of the four (4) add alternates to one, or more contractors if it is in the best interest of

the City to do so./

EXPLANATION TO PROPOSERS:

Any explanation regarding the meaning or interpretation of contract drawings, specifications or other contract

documents must be requested in writing with sufficient allowance of time for receipt of reply before the time of

the bid opening, i.e. at least seven (7) calendar days. Any such explanations or interpretations shall be made in

the form of an addendum to the documents and shall be furnished to all bidders who shall submit all addenda

with their bids. Oral explanations and interpretations made prior to the bid opening shall not be binding.

Requests for explanations should be addressed to:

Tina Waterman, Purchasing Manager

Combined Operations & Maintenance Facility

311 North State Street

Concord, NH 03301

(603) 230-3664

(603) 230-3656 (Fax)

twaterman@concordnh.gov

PROPOSERS UNDERSTANDING:

Proposers should visit the work sites to familiarize themselves with pertinent local conditions such as location,

character, and accessibility of the site, availability of facilities, location and character of existing work within or

adjacent thereto, labor conditions, etc.

The City of Concord shall make available to all prospective proposers, previous to the receipt of bids,

information that it may have as to the extraordinary site conditions at the work site. Such information shall be

given, however, as the best factual information available without the assumption of responsibility for its

accuracy or for any conclusions that the contractor might draw there from.

INSPECTION FEES:

The Contractor (or subcontractor if used) shall not be assessed fees for layout or inspection of work by City of

Concord personnel, when such layout and/or inspection is required as part of the Specifications for the project.

If, however, additional layout and/or re-establishment of bench marks, etc. is required due to negligence or

failure of the Contractor to conform to the Specifications and Standards, then charges shall be made to him, and

shall not be reimbursable by the City. The Contractor may be assessed the additional expense for inspection

work during overtime or weekend hours should these hours be solely at the convenience of the Contractor.

INTEREST OF THE CONTRACTOR:

RFP 07-26

Landscaping & Mowing Services

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Commodity Codes

• NAICS 561730Landscaping Services

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