Project Information

Bid Title

CCSD Request video mangement systems HC-03-17-26A rev 0

Issuing Agency

Columbia County School District

Location

Georgia

Published Date

Feb 26, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

CCSD Request video mangement systems HC-03-17-26A rev 0

The Columbia County School District, 4781 Hereford Farm Road, Evans, GA 30809 (CCSD), is soliciting quotes for quantity 23 video management systems, under proposal Number HC-03-17-26A (RFP). The pricing must be valid for at least 45 days. Bids are due no-later-than 2:00 p.m. EST on March 17, 2026, Business Office 4781 Hereford Farm Road, Evans, GA 30809.

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Instructions & Specifications

The Columbia County School District, 4781 Hereford Farm Road, Evans, GA 30809 (CCSD), is soliciting

quotes for quantity 23 video management systems, under proposal Number HC-03-17-26A (RFP). The

pricing must be valid for at least 45 days.

Bids are due no-later-than 2:00 p.m. EST on March 17, 2026, Business Office 4781 Hereford Farm Road,

Evans, GA 30809.

The Columbia County School District will accept bids sent by email. Bidders are to consider emailed

bids not received by Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email

greater than 18 megabytes exceed our size limit and cannot be received. Electronic Signatures will be

accepted on bids.

Awarded product will be “inside-delivered”. Inside delivery shall include, as a minimum, delivery,

unloading and placement in a designated area inside the first floor of building. No pallet delivery.

Bid new items only. No reconditioned items.

Please read all RFP documents carefully. It shall be the sole responsibility of the Bidder to seek clarification

from CCSD in sufficient time prior to the RFP closing date and time to resolve any questions or

misunderstandings that may arise regarding the RFP. Clarification or information not obtained sufficiently in

advance of the bid closing shall be deemed to have been asked and answered. For questions, please email

Hudson.Chandler@CCBOE.net.

The Columbia County School District will accept bids sent by email. Bidders are to consider emailed

bids not received by Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email

greater than 18 megabytes exceed our size limit and cannot be received. Electronic Signatures will be

accepted on bids.

CCSD is a tax-exempt organization and as such, price should NOT include any federal, state or local sales tax,

or use tax (or fees) unless otherwise required by the Georgia Department of Revenue (e.g., diesel fuel tax). The

Federal Tax ID number for the CCSD is 58-6000217.

At the discretion of the CCSD, contract award notices may be sent only to those actually awarded and not to

every person or firm responding to this solicitation.

Bids which in any way qualify or vary the terms of these instructions, conditions and specifications may be

considered non-responsive and result in disqualification of the bidder. The award from this RFP may be made

to the most responsive/responsible Bidder offering product(s) deemed to be the best interest of CCSD.

The evaluation of bids and subsequent contract award will be at the sole discretion of CCSD and will be based

on the information furnished by the Bidder, references, interviews, price, experience, and delivery capability.

The CCSD reserves the right (i) to reject any and all bids or any part of any bid, (ii) to waive minor defects or

technicalities, or (iii) to solicit new bids on the same project or on a modified project that may include portions

Columbia County School District

Video Management Systems

HC-03-17-26A

of the originally proposed project as the CCSD, in the exercise of their sole and unfettered discretion, may

deem necessary.

Preparation and submittal of a bid is solely at the cost of the Bidder. Therefore, CCSD is in no way liable or

obligated for any cost incurred by the Bidder in determining and submitting a bid pursuant to the RFP.

By submitting a bid, the Bidder certifies that, to the best of its knowledge and belief: (1) the prices in this bid

have been arrived at independently without collusion, consultation, communication, or agreement, for the

purposes of restricting competition, as to any matter relating to such prices with any other Bidder, or to any

competitor or with any officers, agents or employees of the CCSD; and (2) unless otherwise required by

Federal or Georgia Law, the prices which have been offered in this bid have not been knowingly disclosed by

the Bidder and will not be knowingly disclosed by the Bidder prior to review, directly or indirectly, to any

other Bidder or to any other competitor; and (3) no attempt has been made or will be made by the Bidder to

induce any other person, partnership or corporation to submit or not submit a bid for the purpose of restricting

competition.

Any discussions regarding price with other Bidders prior to the bid opening is expressly forbidden and will

result in disqualification of your bid.

THE FOLLOWING RFP DOCUMENTS MUST BE SUBMITTED AS PART OF YOUR PROPSAL.

FAILURE TO PROVIDE ALL REQUIRED DOCUMENTS MAY RESULT IN DISQUALIFICATION OF

YOUR BID.

• Business References Form (1-Page)

• Bid Inputs

• Warranty information

Business References Form

Company Name: _________________________________________________________________

Authorized Signature: _____________________________________________________________

Title: _________________________________ Date: ____________________________________

Number of years Company has operated under present name:

References For Similar Goods and/or Services And Approximate Size:

Company or Business Name

Address

Email address/Contact/Telephone Number

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_____________________________________________________________________________________

Bid responses that are incomplete or contain less than three (3) business references may not be considered for

award.

BID INPUT SHEET

Video Management Systems HC-03-17-26A

QTY PER

ITEM #

SET PART NUMBER

1

1 PER740XD

2

2 SRF92

3

2 M393A2K43CB2-CVFC

4

2 DTPR7

5

10 24HF9

6

1 FM487

7

2 726KX

8

1 0PWN3

9

1 25VT1

10

1 385-BBKW

11

1 MAINTENANCE

DESCRIPTION

DELL POWEREDGE R740XD

INTEL 3.1GHZ CPU 24.75MB 18C (6254)

SAMSUNG 16GB 1X16GB PC4-23400Y-R 2RX8 DIMM

DELL 480GB SSD DISK SATA-600 2.5IN RI (EC)

DELL 16TB 7.2K DISK SAS-1200 3.5IN 512E (TOS)

DELL RNDC 4-PORT 1GBE NIC (BROADCOM 5720)

DELL POWEREDGE RX30 1100W POWER SUPPLY

DELL POWEREDGE R530/R720 SLIDING RAIL KIT

DELL POWEREDGE R750/R7625 BEZEL

DELL IDRAC9 ENTERPRISE PERPETUAL LICENSE

MAINTENANCE (12 MONTHS 4HR SLA)

CCSD requires 23 sets of this parts list.

Quotes will be accepted by authorized distributors only.

UNIT COST

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 561621Security Systems Services (except Locksmiths)

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