Project Information

Bid Title

Investment Advisory Services

Issuing Agency

Fair Oaks Ranch city

Location

Texas

Published Date

Nov 24, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Investment Advisory Services
Category:	Professional Services
Status:	Open

Description: The City is currently seeking proposals for Investment Advisory Services, as outlined in the Request for Proposals. Proposals may be emailed to For security reasons, you must enable JavaScript to view this E-mail address. . Publication Date/Time: 11/24/2025 12:00 AM Closing Date/Time: 12/18/2025 5:00 PM Contact Person: Clayton Hoelscher, Procurement Manager Phone: 210-698-0900, ext. 219 Email: choelscher@fairoaksranchtx.org Related Documents: Investment Advisory Request for Proposals

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City of Fair Oaks Ranch

REQUEST FOR PROPOSALS

Investment Advisory Services

DUE BY:

Responding firms must email submittals to Clayton Hoelscher at

choelscher@fairoaksranchtx.org no later than 5:00 P.M (Central Standard Time). on

December 18th, 2025.

1

Scope of Services

The City of Fair Oaks Ranch (City) is seeking proposals from investment advisors to provide non-

discretionary portfolio management services for the City’s $33 million investment portfolio.

Advisors must be registered with the Securities and Exchange Commission and the Texas State

Securities Board. As of 9/30/25, the City has liquidity balances of $32 million at local government

investment pools and $1 million in demand deposit accounts. Currently, the City manages its

investments following the City’s Investment Policy (Included and attached as Exhibit A). The

Director of Finance is the investment officer for the City and oversees investments for the City. The

City provides quarterly investment updates to City Council. The advisory services are expected to

provide additional value to the investment services the City currently self-manages. The City is

seeking an advisor for a one-year term, with an additional optional renewal year.

The City is seeking a firm to provide guidance and strategies the City can implement to balance

holding securities until they mature or realizing temporary market value gains. Currently, the City

contracts with a bank to provide custodian and depository services and all securities will be held at

the bank in the name of the City of Fair Oaks Ranch. In managing the City’s investment portfolio,

the advisor will be expected to prioritize the safety of the principal, liquidity and yield.

The selected firm will perform the following:

• Provide non-discretionary management of the City’s investment portfolio in

accordance with the City’s Investment Policy.

• Provide assessments of the market to including market reaction of economic events.

• Provide recommendations to the City for maximizing its investment portfolio while

balancing short-term and long-term gains.

• Execute securities purchases/sales upon authorization from the City.

• Provide quarterly reports to the City for use during City Council Meetings. The City

may also ask the selected firm to present the report to the City Council at a regularly

scheduled meeting. Currently, City Council meetings are held on the first and third

Thursdays of every month, beginning at 6:30 P.M.

• Provide to City advice and recommendation on portfolio structure in regard to the

City's cash-flow requirements, investment goals and other specific investment

needs.

• Provide to City advice and recommendations to buy and sell appropriate investment

securities on non- discretionary basis.

• Provide confirmations, detailed reports and reconciliations of the City's daily

investment transactions, investment earnings and performance results on a monthly

basis or as requested by the City

• Assist the City with cash flow/maturity analysis

• Provide credit analysis of investment instruments in portfolio.

• Review investment policy annually and recommend appropriate amendments

• Monitor the creditworthiness of financial institutions and the investments in the

portfolio.

• Perform due diligence reviews of current and proposed broker/dealers. Assist in the

selection of new broker/dealers.

• Develop appropriate benchmarks to be used for evaluating the City’s portfolio.

2

Submission of Questions

Any questions related to the project that are not covered in the RFP should be directed to:

Clayton Hoelscher – Procurement Manager

Email: choelscher@fairoaksranchtx.org

Phone: 210-698-0900 – Ext. 219

Addendums to the RFP

The City of Fair Oaks Ranch shall not be held responsible for any oral instructions related to the

project. Any official changes to this RFP will be in the form of a written addendum.

Withdrawal of RFP

The City reserves the right to withdraw the RFP at any point. At any time prior to the specified

solicitation due time and date, a consultant (or designated representative) may withdraw their

Statement of Proposals by submitting a written request stating the reason for withdrawal.

General Information:

• The City of Fair Oaks Ranch reserves the right to reject any or all proposals to waive any

informality or irregularity in any proposal received, and to be the sole judge of the merits

of the respective proposals received.

• There is no expressed or implied obligation for the City of Fair Oaks Ranch to reimburse

responding firms for any expenses incurred in the preparation of a proposal in response

to this request. The City reserves the right to increase or decrease the scope of work

related to this project as outlined in this proposal after a firm is selected to accommodate

changes in the needs of the City and serve the best interests of the City.

Schedule

The dates and times listed below are estimated and are subject to change without notice.

1) Deadline for written questions to be sent to choelscher@fairoaksranchtx.org at 5:00 P.M. on

December 9, 2025

2) Submittals due to choelscher@fairoaksranchtx.org no later than 5:00 P.M. (Central

Standard Time) on December 18, 2025.

3

Instructions to Submitters

The response shall be organized and formatted as follows:

• Tab 1 - Cover Letter/Executive Summary

• Tab 2 - Service Provider Information

o Provide information on your firm’s experience providing investment advisory

services for Texas municipalities or governmental entities.

o Provide an Organizational Chart identifying the key staff that will be assigned to this

project.

o Provide one-page professional resumes that describe the capabilities and

experience of each team member, and include the team member’s name, title,

education, licenses, certifications, professional associations, and overview of

professional experience.

o Provide information on what percentage of the key team members’ time will be

dedicated to this contract.

o Provide three references for three current clients. Include the name and contact

information of the client.

• Tab 3 - Project Approach

o Describe how your firm maintains compliance with the Texas Public Funds

Investment Act.

o Describe how your firm will maintain compliance with the City’s Investment Policy.

o Describe your investment strategy for a municipality.

o Describe your procedures for reviewing and managing the City’s portfolio. Describe

how your firm will add value to the City’s portfolio.

o Describe how you will communicate with the City and provide or seek guidance.

o Provide samples of the reports that would be provided to the City. Include any

software that will be used to calculate yield and performance.

o Detail if any training will be provided to the City.

o Include any additional related services not listed in the scope of services that your

firm believes will add value.

o Describe the process for developing benchmarks to be used for evaluating the City’s

portfolio.

o Describe the investment research to be utilized.

• Tab 4 – Price

o Provide a price to complete all requested services. As an alternate, include the price

to attend quarterly in-person City Council meetings.

4

Evaluation Criteria

All submittals will be reviewed, evaluated, and ranked according to a numerical scoring system

based on the responses to the criteria listed below.

Criteria

Maximum Points Available

Experience and Qualifications of Team 35 points

Project Approach

35 points

Price

30 points

Questions regarding the project can be submitted to Clayton Hoelscher, via email to

choelscher@fairoaksranchtx.org.

Award and Negotiation

The City reserves the right to reject any or all proposals. The highest ranked Respondent(s) may be

invited to enter into Contract negotiations with the City of Fair Oaks Ranch. If an agreement cannot

be reached with the highest ranked Respondent(s), the City shall notify the Respondent and

terminate negotiations. The second highest Respondent may be contacted for negotiations. The

process may continue until successful negotiations are achieved. The City reserves the right to

terminate negotiations with any and all Respondents should it be in the City’s best interest.

No Prohibited Interest

Respondent acknowledges awareness of the state laws and applicable City Charter provisions

regarding conflicts of interest and required disclosures. No officer, employee or agent of the City

shall participate in the negotiation, selection, discussion, award or administration of a contract or

procurement supported by public funds if: 1) that individual has a substantial interest in a person or

entity, as defined by the City’s Charter, Code of Ordinances and/or Chapter 171 or 176 of the Texas

Local Government Code, that is the subject of the contract or procurement; or 2) a conflict of

interest, either real or apparent, would be involved, as defined therein.

Equal Employment Opportunity

Respondent agrees that it will not discriminate in hiring, promotion, treatment, or other terms and

conditions of employment based on race, sex, national origin, age, disability, or in any way violate

Title VII of 1964 Civil Rights Act and amendments, except as permitted by said laws.

5

Commodity Codes

• NAICS 523930Investment Advice
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services

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