Project Information

Bid Title

B040-26 ANNUAL SUPPLY OF GENERAL STOCK

Issuing Agency

Brownsville Public Utilities Board

Location

Texas

Published Date

May 4, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

B040-26

Original Source

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Bid Documents

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Project Description

B040-26 ANNUAL SUPPLY OF GENERAL STOCK

RFP Number:

B040-26

RFP Status:

Open

Start Date:

May 4, 2026

Close Date:

Wednesday May 20th, 2026 5:00pm

The files are for bid reference only. Contact Diane Solitaire at dsolitaire@brownsville-pub.com or (956) 983-6366 if you have trouble opening the links below.

NOTE: To open links you may need to press and hold the CTRL button on your keyboard and at the same time click with your mouse on the link

Bid Documents

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LEGAL NOTICE

AND

INVITATION TO BID

B#040-26

The Brownsville Public Utilities Board will accept sealed or electronic bids for the Annual

Supply of General Stock, until 5:00 PM, MAY 20, 2026, in the Brownsville PUB Purchasing

Department, located at 1155 FM 511, Olmito, Texas 78575. Bids received after this time will

not be considered.

Bids will be publicly opened and read aloud on May 21, 2026 at 10:30 AM. Bidders can request

a copy of the bid tabulation by emailing npgalindo@brownsville-pub.com. Vendors can call in at

10:30 AM, May 21, 2026 to (956) 214-6020 to listen to the bid opening.

Brownsville Public Utilities Board utilizes the Texas Purchasing Group to post Request for

Proposal (RFP) and bid opportunities: https://www.bidnetdirect.com/texas/brownsville-pub.

Detailed specifications may also be obtained at the following website:

https://www.brownsville-pub.com/rfp_status/open/

Please mark on the outside of the envelope and on any carrier’s envelope/package:

"B040-26, ANNUAL SUPPLY OF GENERAL STOCK, MAY 20, 2026, 5:00 PM", and send

to the attention of Diane Solitaire, Purchasing Department, 1155 FM 511, Olmito, Texas 78575.

The Brownsville PUB will not be responsible in the event that the U.S. Postal Service or any

other courier system fails to deliver the sealed bids to the Brownsville PUB, Purchasing

Department by the given deadline above. Bids will be accepted via electronic transmission

through Bidnet, only.

The Brownsville PUB reserves the right to reject any or all bids and to waive irregularities

contained therein and to accept any response, from a responsible bidder, which is deemed “BEST

VALUE” and most advantageous bid for the Brownsville PUB, [See: Tx Loc. Govt. Cd. Section

252.043 (b,c)].

BY: Diane Solitaire

Brownsville PUB Purchasing Department

Phone: (956) 983-6366

1

B040-26 Annual Supply of General Stock

INSTRUCTIONS TO BIDDERS

Please submit this page upon receipt.

ACKNOWLEDGEMENT FORM

B#040-26 Annual Supply of General Stock

For any clarifications, please contact Nicholas Galindo at the Brownsville PUB,

Purchasing Department at (956) 983-6368 or e-mail: npgalindo@brownsville-pub.com.

Please e-mail this page upon receipt of legal notice. If you only received the legal notice

and you want the bid package emailed, please provide email address below.

Check one:

( ) Yes, I will be able to send a bid; obtained bid package from website.

( ) Yes, I will be able to send a bid; please e-mail the bid package.

Email:

( ) No, I will not be able to send a bid for the following reason:

If you are unable to send your bid, kindly indicate your reason for “No bid” above and

return this form via email to: npgalindo@brownsville-pub.com. This will ensure you

remain active on our vendor list.

Requesting Cost Sheet in Excel format.

Date:

Company:

Name:

Address:

City:

Phone:

State:

Fax:

Zip Code:

Email:

IF SPECIFICATIONS ARE DOWNLOADED FROM WEBSITE, PLEASE EMAIL THIS PAGE

2

B040-26 Annual Supply of General Stock

Special Instructions

Contract Information

• Interpretation

Questions concerning terms, conditions, and technical specifications should be directed to:

Nicholas Galindo, Buyer Apprentice

Phone: (956) 983-6368

• Tentative Time Line

1. May 4, 2026 to May 20, 2026 - Vendors work on bid.

2. May 20, 2026 before 5:00 PM CST - Vendor must submit one (1) set of bid

documents sealed in an envelope to:

Diane Solitaire, Purchasing Department

1155 FM 511

Olmito, TX 78575

Bid #040-26 Annual Supply of General Stock

Due: May 20, 2026 at 5:00 PM

The above noted information must be included on bid envelope and on any carrier’s

envelope/package. The Brownsville Public Utilities Board will not be held responsible for

missing, lost, late mail or late electronic submissions. Brownsville Public Utilities Board will

accept electronic transmission of sealed bids via Bidnet, only.

3. May 13, 2026 – Deadline for questions

4. May 21, 2026 - Open bids at 10:30 AM

5. May 21, 2026 to June 18, 2026 - Evaluate bids

6. June 23, 2026 – Provide Final Recommendations

7. July 13, 2026 - Send to Board for approval

• Or Equal

Brand name or manufacturer’s reference used in this request is descriptive – not restrictive- it is

intended to indicate type and quality desired. Brands of like nature and quality will be

considered. If bidding on other than referenced specifications, please provide complete

descriptive information of said article. Items marked “MUST BE EXACT” on the cost

sheet must be the exact manufacturer and part number.

3

B040-26 Annual Supply of General Stock

• Pricing

Bid unit price on quantity specified, extend and show total. In case of errors in extension, unit

prices shall govern. Prices shall remain firm for twelve (12) months after date on purchase

order, unless otherwise stipulated.

All fields (UNIT PRICE, TOTAL PRICE & ESTIMATED DELIVERY IN DAYS) on the Cost

Sheet must be filled. The data must be complete to identify the bidding brand.

Failure to submit any of the above information with the sealed bid will disqualify bid.

• Vendor Representative

The successful vendor agrees to send a personal representative with binding authority for the

company to the Brownsville PUB upon request to make adjustments and/or assist with

coordination of all transactions as needed.

• Quality of Products

All items must be new, in first class condition, including containers suitable for shipment and

storage. No substitutions in standard grades or lesser quality will be accepted. Non-compliance

with specifications will result in cancellation of purchase order.

• Determining Factors for Award

1. Compliance with material specifications

2. Net price

3. Stock availability

4. Time and conditions of delivery

5. Safety record will be considered when determining the responsibility of the bidder

Note: The above listed criteria are in no particular order.

• Contract with Vendor/Entity Indebted to BPUB

It is a policy of the BPUB to refuse to enter into a contract or other transaction with an

individual, sole proprietorship, joint venture, Limited Liability Company or other entity indebted

to BPUB.

• Vendor ACH (Direct Deposit) Services

The BPUB has implemented a payment service for vendors by depositing the payment directly to

the vendor’s bank account. Successful vendor(s) will be required to receive payments directly

through Automated Clearing House (ACH) in lieu of a paper check. The awarded vendor must

agree to receive payments via ACH (Direct Deposit).

4

B040-26 Annual Supply of General Stock

• Tax Identification Number (TIN)

In accordance with IRS Publication 1220, aW9 form, or a W8 form in cases of a foreign vendor,

will be required of all vendors doing business with the Brownsville PUB. If a W9 or W8 form is

not made available to Brownsville PUB, the first payment will be subject to income tax

withholding at a rate of 28% or 30% depending on the U.S. status and the source of income as

per IRS Publication 1220. The W9 or W8 form must be included with bid response. Attached

are sample forms.

• Taxes

The Brownsville PUB is exempt from Federal Excise Tax, State Tax and Local taxes. Do not

include tax in the bid. If it is determined that tax was included in the bid it will not be included

in the tabulation or any awards. Tax exemption certificates will be furnished upon request.

• Signing of Bid

Failure to sign bid will disqualify it. (see p.7) Person signing bid should show title or authority

to bind their firm to a contract.

• EEOC Guidelines

During the performance of this contract, the contractor agrees not to discriminate against any

employee or applicant for employment because of race, national origin, age, religion, gender,

marital or veteran status, or physically challenging condition.

• As Needed Basis

Annual supply quantities are estimated and based on prior year’s usage. Material will be ordered

“as needed” and be billed as such over a period of one (1) year. The Brownsville PUB has the

right to increase or decrease quantities as deemed necessary.

• Contract and Purchase Order

The material shall be delivered FOB Brownsville PUB, Olmito, Texas 78575. Material will be

released “as needed” and be billed as such. BPUB WILL NOT ACCEPT ONE FULL

SHIPMENT. A contract for the material will be placed into effect by means of a purchase order

issued by the Brownsville PUB after tabulation and final approval by the BPUB Board of

Directors. This contract shall be for a period of one (1) year after the date of the purchase order.

• Brownsville Public Utilities Board Rights

1. If only one (1) or no bid is received by "submission date", the BPUB has the right to

reject, re-bid, accept and/or extend the bid by up to an additional two (2) weeks from

original submission date.

2. The right to reject any/or all bids and to make awards as they may appear to be

advantageous to the Brownsville Public Utilities Board.

5

B040-26 Annual Supply of General Stock

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