Project Information

Bid Title

RFQ - OUTFITTING OF 2025 FORD TRANSIT PRISONER TRANSPORT VANS

Issuing Agency

San Diego County

Location

California

Published Date

Apr 24, 2026

Closing Date

May 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

BPM013179

Original Source

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Bid Documents

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Project Description

RFx Name:	BPM013179
RFx Begin Date (UTC+0):	RFQ - OUTFITTING OF 2025 FORD TRANSIT PRISONER TRANSPORT VANS
RFx End Date (UTC+0):	1
Commodities:	1
RFx Status:	Motor vehicles
Solicitation Code:	4/24/2026 12:00:00 PM
Lot #:	5/25/2026 5:00:00 PM
Round #:	30 d 08 h 40 min 46 s

RFx General Information

Code BPM013179

RFx Name RFQ - OUTFITTING OF 2025 FORD TRANSIT PRISONER TRANSPORT VANS

Lot # 1

Round # 1

RFx Begin Date 4/24/2026 12:00:00 PM

RFx End Date 5/25/2026 5:00:00 PM

Summary

Contact Christopher Almazan | Procurement Specialist Email: Christopher.Almazan@sdcounty.ca.gov | Cell: 858-463-8779

Q&A Start Date (M/d/yyyy) 4/24/2026 12:00:00 PM

Q&A End Date (M/d/yyyy) 5/18/2026 5:00:00 PM

RFx Documents

Selected Title Type Att. Last Modification Creation Date Validity End Date RFQ 13179 - OUTFITTING OF 2025 FORD TRANSIT PRISONER TRANSPORT VANS (QTY 4) RFx Commercial Documents (Approved) rfq_13179.pdf 4/24/2026 11:36:47 AM 4/24/2026 11:36:47 AM 1 Record(s)

Attachment Preview

County of San Diego

Date Issued:

REQUEST FOR QUOTATION

(this RFQ is a request for information, not an order)

April 24, 2026

RFQ Number: 13179

RFQ TITLE:

OUTFITTING OF FOUR (4) 2025

FORD TRANSIT PRISONER

TRANSPORT VANS

QUOTATIONS

DUE:

May 25, 2026; 5:00 PM

QUESTIONS DUE: May 18, 2026; 5:00 PM

SUBMITTING YOUR QUOTATION:

Submit your response, including completed forms via BuyNet.

CONTRACTING OFFICER:

Christoher Almazan, Procurement Specialist

Phone: (858) 463-8779

Email: christopher.almazan@sdcounty.ca.gov

AWARD: Will be based on:

EACH ITEM

EACH LOT

TOTAL (ALL ITEMS)

DESCRIPTION

THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE

OUTFITTING OF FOUR (4) 2025 FORD TRANSIT PRISONER TRANSPORT VANS IN ACCORDANCE WITH THE

TERMS & CONDITIONS CONTAINED WITHIN.

SEE EXHIBIT A – STATEMENT OF WORK FOR A DETAILED DESCRIPTION OF THE COUNTY’S

REQUIREMENTS.

THIS REQUEST FOR QUOTATION INCLUDES AN RFQ SUBMISSION CHECKLIST TO BE COMPLETED BY

OFFERORS.

SUBMITTALS WILL BE EVALUATED BASED UPON PRICE AND PERFORMANCE FACTORS INCLUDING THE

OFFEROR’S EXPERIENCE, QUALIFICATIONS, TECHNICAL APPROACH, ACCEPTANCE OF THE COUNTY’S

DRAFT AGREEMENT, PHYSICAL AVAILABILITY OF VEHICLE, VEHICLE SPECS, AND DELIVERY LEAD TIME.

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 13179 – OUTFITTING OF FOUR (4) 2025 FORD TRANSIT

PRISONER TRANSPORT VANS

SUBMISSION CHECKLIST

SUBMISSION CHECKLIST

☐ Submit a completed and signed Offeror’s Cover Page (PC600) form

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

☐ Submit a completed and signed Representations and Certifications form (PC601)

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

☐ Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• All Offerors are encouraged to complete this form to support County data collection.

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

☐ Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

☐ Submit a completed Pricing Schedule.

• (Page 8),

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Page 2 of 15

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 13179 – OUTFITTING OF FOUR (4) 2025 FORD TRANSIT

PRISONER TRANSPORT VANS

TERMS AND CONDITIONS OF REQUEST FOR QUOTATION

RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San Diego time.

If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by email or mail to the listed Contracting Officer, or by

personal delivery to the Purchasing and Contracting front desk. Please use these methods only if unable to submit through BuyNet. If

mailed or delivered, the above RFQ No. should be included on the front of the envelope.

It is the Offeror’s responsibility to submit based on the most current RFQ, addenda thereto, responses to Questions, any other information

posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet for

information. The County has no obligation to contact Offerors directly with any such RFQ-related information.

• In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must

select “Participate in RFx” for this solicitation in BuyNet.

Forms required to be submitted with Offeror’s Quotation are included in this RFQ or posted on the County’s web site at

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time to time.

Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or any later version.

This is a request for information, and quotations furnished are not offers.

QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in writing to the

contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may not be answered at the

discretion of the County.

PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible for the RFQ

requirements. Omit Sales and Use Taxes unless otherwise specified.

The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent approximate

anticipated use based on historical consumption. If the County’s actual requirements do not result in orders in the quantities described

as “estimated” in the Schedule, that fact shall not constitute the basis for price adjustment.

EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due date/time, unless

otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price may not always be the sole

criteria for award of an RFQ. The County reserves the right to waive a variation in specification if, in the opinion of the County, such

variation does not materially change the item or its performance within parameters acceptable to the County. The County reserves the

right to reject any or all quotations and to accept or reject any item(s) thereon, or waive any informality in the quotation. The County

reserves the right to perform a pre-award survey of the offeror to determine capability to perform, including but not limited to facilities,

financial responsibility, materials/supplies, and past performance. The determination of the County as to an Offeror’s prospective ability

to perform the contract shall be conclusive.

BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a "brand name

or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics

of products (including products of brand name manufacturer s other than the one described by the brand name) to be considered for

award if such products are determined by the County to meet fully the salient characteristic requirements listed in the request.

Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered as offering

the brand name product specified.

If the offeror proposes to furnish an "equal” product, the brand name, if any, of the product to be furnished shall be inserted in the space

provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation of the quotation and

the determination as to equality of the product offered shall be the responsibility of the County and will be based upon the information

furnished by the offeror, or identified in the quotation as well as other information reasonably available to the purchasing activity.

Caution to offerors: the purchasing activity is not responsible for locating or securing any information which is not identified in the

quotation and reasonably available to the purchasing activity. Accordingly, to insure that sufficient information is available, the offeror

must furnish, as part of the quotation, all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for

the purchasing activity to (i) determine whether the product offered meets the salient characteristic requirements of the request for

quotation, and (ii) establish exactly what the offeror proposes to furnish and what the County is binding itself to purchase by making an

award. The information furnished may include specific references to information previously furnished or to information otherwise

available to the purchasing activity.

Page 3 of 15

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 13179 – OUTFITTING OF FOUR (4) 2025 FORD TRANSIT

PRISONER TRANSPORT VANS

If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he shall (i) include

in the quotation a clear description of such modifications and (ii) clearly mark any description to show the proposed modifications.

DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other documents,

or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If the point in question is

not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.

CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:

1) It must be submitted in a separate file or document marked as EXHIBIT–CONFIDENTIAL/PROPRIETARY;

2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the response

contained within the EXHIBIT–CONFIDENTIAL/PROPRIETARY (for example: If submittal requirement #1 requires staff

Social Security Numbers, the response to requirement #1 shall reflect “see response #1 contained within Exhibit-

Confidential/Proprietary”); and

3) It must include a signed Nondisclosure Indemnification Agreement (PC620).

NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing cannot be

considered confidential/proprietary.

TERMS OF RESULTING CONTRACTS: Any contract(s) resulting from this RFQ will be based upon the Draft Agreement included

in this RFQ. The Statement of Work, Pricing Schedule, and any other exhibits will be added based upon the successful Offeror’s response

and successful contract finalization negotiations.

Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified Small-Local

Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board Policy B-53 Small-Local

Business Policy (SLBP).

AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end is contingent

upon the availability of funding from which payment can be made. No legal liability on the part of the County shall arise for payment

beyond June 30 of the calendar year unless funds are made available for such performance.

CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and Taxation code

section 18662, if you are a non resident of California (out-of-state invoices) who receives California source income, the County will pay

California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen (15) business days prior to the first

payment, new suppliers or suppliers with expired forms or forms with incorrect information, must submit new forms to the County

(forms are available from the Franchise Tax Board website listed below).

Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already received a waiver

or a reduced withholding response from the State of California and the response is still valid, submit the response to the County in lieu

of the forms. Failure to submit the required forms will result in withholding of payments. Refer to the Franchise Tax Board websites

(listed below) for tax forms and information on nonresident withholding, including waivers or reductions. The County will not give you

any tax advice. It is recommended you speak with your tax adviser and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov

https://www.ftb.ca.gov/forms/search/

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COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 13179 – OUTFITTING OF FOUR (4) 2025 FORD

TRANSIT PRISONER TRANSPORT VANS

STATEMENT OF WORK

1. GENERAL

1.1. Contractor shall provide, fabricate, and install: (New/Unused) equipment for Four (4) 2025 Ford Transit

High Roof 15 passenger vans with a 148” wheelbase

2. INTRODUCTION

2.1 The County of San Diego has an immediate need to outfit Four (4) 2025 Ford Transit Medium Roof 15

passenger vans with a 148” wheelbase. The factory standard, five (5) row 15-passenger wagon is to be

modified to provide an inmate wheelchair compartment; seating that shall Isolated from the driver and rear

passenger seats in an effort to provide a safe and secure environment for inmates while protecting onboard

deputies during transport.

3. OUTFITTING REQUIREMENTS

3.1 Provide and install front partition with window Havis, Inc. HAVIS# P-FRONT-4 OR County Approved

Equivalent). Contractor will also need to fabricate a piece to cover the space between the top of the partition

and the roof panel

3.2 Provide and install front partition filler panel mounting kit Havis, Inc. (HAVIS# P-MFK-13 OR County

Approved Equivalent)

3.3 Provide and install interior window guard kit Havis, Inc. (HAVIS# WGI-F22 OR County Approved

Equivalent)

3.4 Contractor shall remove small single passenger seat to provide adequate access to rear seating

3.5 Provide and install middle partition Hovis, Inc. (HAVIS# P-MID-3 OR County Approved Equivalent).

Contractor will also need to fabricate a piece to cover the space between the top of the partition and the roof

panel.

3.6 Provide and install middle partition filler panel mounting kit Havis, Inc. (HAVIS# P-MFK-14 OR

County Approved Equivalent),Contractor shall cover exposed floor with aluminum sheet sprayed with non-

skid Rhino Linings Co.

(Rhino TuffGrip OR County Approved Equivalent),

3.7 Contractor shall remove seating from rows three (3) and four (4) to provide adequate access to create rear

wheelchair compartment

3.8 Provide and install rear wheelchair lift Braun, (Century 919 OR County

Approved Equivalent.Contractor shall modify flooring to ensure secure mounting.

3.9 Provide and install rear partition Ranger Design.. (MR – 3068-FTM OR County Approved Equivalent),

Partition will be installed to the rear of the van to provide a rear partition. Contractor shall modify to ensure

proper fit.

3.10 Contractor shall remove all interior side panels and replace where necessary with aluminum sheet.

3.11 Fabricate and install aluminum sheet covers where necessary over rear compartment cup holders, power

outlets, floor vents and stereo speakers to prevent inmates from accessing or removing those items.

3.12 Contractor shall secure curbside sliding door by removing inner panels and disable handles; replace

factory paneling with metal panels as to "not allow" access from inside the rear passenger compartment

seating areas.

3.13 Remove rear door inner panels and disable handles; replace factory paneling with metal panels as to

"not allow" access from inside the rear passenger compartment seating areas.

3.14 Outfitting must meet ADA requirements.

Commodity Codes

• NAICS 485991Special Needs Transportation

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