Project Information

Bid Title

BID 2526-21 City Wide Unit Price Concrete and Alley Maintenance

Issuing Agency

City of Norman

Location

Oklahoma

Published Date

Dec 4, 2025

Closing Date

Jan 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

BID 2526-21 City Wide Unit Price Concrete and Alley Maintenance

NOTICE TO BIDDERS

CITY OF NORMAN

INVITATION TO BID NUMBER 2526-21

CITY WIDE UNIT PRICE CONCRETE AND ALLEY MAINTENANCE FYE 2026

Notice is hereby given that pursuant to an order by the CITY OF NORMAN (OWNER), a public trust of the City of Norman, Oklahoma, sealed bids will be received at the Office of the Purchasing Officer, 225 N. Webster, Norman, OK 73069, until 2:00 p.m., local time, January 8, 2026, for and on behalf of the CITY OF NORMAN, for furnishing all tools, material and labor, and performing the work necessary for construction of the CITY WIDE UNIT PRICE CONCRETE AND ALLEY MAINTENANCE, FYE 2026.  Bids will be opened and read aloud at the Office of the Purchasing Officer, 225 N. Webster, Norman, OK 73069 at 2:00 p.m.  No bids will be accepted after 2:00 p.m.

A non-mandatory Pre-bid Conference will be held on December 16, 2025 from 11:00 a.m. to 12:00 p.m. in Development Center Conference Room B, located at 225 N. Webster, Norman, Oklahoma 73069.  Questions related to this contract will be answered up to 4:00 p.m. on December 30, 2025.  Bidders are expected to inspect the site of the work and to inform themselves regarding all local conditions.  For information concerning the proposed work, or the scheduled Pre-bid Conference, contact Matheus Dias, P.E., Capital Projects Engineer for OWNER, at Matheus.Dias@normanok.gov .

The project consists of various maintenance and/or rehabilitation efforts in the repair of existing concrete streets to include the rehabilitation of concrete pavement and other miscellaneous items associated with the repair and rehabilitation at various locations in Norman, Oklahoma. The City Wide Unit Price Concrete and Alley Maintenance is an on-call services project. The project will expire when contract amount is depleted or June 30, 2026.

Specifications and the other bidding documents may be obtained at the following location:

1. Engineering Division, Mr. Matheus Dias, P.E., 225 N. Webster Ave, Norman, OK 73069, Matheus.Dias@normanok.gov

Bid information and specifications may be obtained from:

1. Office of the City Engineer located at 225 N. Webster Ave, Norman, Oklahoma.

2. City of Norman website: https://www.normanok.gov/businesses/bids-rfps-rfqs

Each Bid must be accompanied by an original executed Bidding Documents contained within the Contract Documents and a Certified or Cashier’s Check or Bidder’s Surety Bond, in the sum of five percent (5%) of the amount of the total bid.  Said Surety Bond will be retained as liquidated damages in the event the successful bidder fails, neglects, or refuses to enter into said contract for the construction of said public improvements for said project, and furnish the necessary Performance, Statutory, and Maintenance Bonds within ten (10) days from and after the date the award is made. All addenda issued will be posted to https://www.normanok.gov/businesses/bids-rfps-rfqs a minimum of 48 hours prior to bid opening.

Bid Document

Attachment Preview

SPECIFICATIONS

AND

CONTRACT DOCUMENTS

FOR THE

CITY WIDE UNIT PRICE CONCRETE AND ALLEY MAINTENANCE

FYE 2026

Contract No. – K-2526-106

Maintenance Bond No. – MB-2526-35

Performance Bond – B-2526-39

Statutory Bond – B-2526-40

Project Agent Resolution – R-2526-90

Bid No. – 2526-21

CITY OF NORMAN

225 N. WEBSTER

NORMAN, OKLAHOMA 73069

(405) 366-5452

TABLE OF CONTENTS

SPECIFICATIONS

AND

CONTRACT DOCUMENTS

CONTRACT DOCUMENTS ...........................................................................................................................1

NOTICE TO BIDDERS ...................................................................................................................................3

INSTRUCTIONS TO BIDDERS .....................................................................................................................4

QUALIFICATION STATEMENT OF BIDDERS ........................................................................................7

QUALIFICATION STATEMENT OF BIDDER’S SURETY ....................................................................11

BID PROPOSAL.............................................................................................................................................12

PAY ITEM NOTES ........................................................................................................................................15

GENERAL CONSTRUCTION NOTES.......................................................................................................17

SPECIAL PROVISIONS................................................................................................................................18

BID AFFIDAVITS ..........................................................................................................................................23

CERTIFICATE OF NONDISCRIMINATION ...........................................................................................25

FALSE INFORMATION AFFIDAVIT ........................................................................................................26

C O N T R A C T A G R E E M E N T ............................................................................................................27

CONTRACT AFFIDAVIT.............................................................................................................................31

M A I N T E N A N C E B O N D ....................................................................................................................32

P E R F O R M A N C E B O N D ...................................................................................................................35

S T A T U T O R Y B O N D ...........................................................................................................................38

A F F I D A V I T ..............................................................................................................................................41

APPENDIX A ..................................................................................................................................................45

2

NOTICE TO BIDDERS

CITY OF NORMAN

INVITATION TO BID NUMBER 2526-21_

CITY WIDE UNIT PRICE CONCRETE AND ALLEY MAINTENANCE

FYE 2026

Notice is hereby given that pursuant to an order by the CITY OF NORMAN (OWNER), a public trust of the

City of Norman, Oklahoma, sealed bids will be received at the Office of the Purchasing Officer, 225 N.

Webster, Norman, OK 73069, until 2:00 p.m., local time, January 8, 2026, for and on behalf of the CITY OF

NORMAN, for furnishing all tools, material and labor, and performing the work necessary for construction of

the CITY WIDE UNIT PRICE CONCRETE AND ALLEY MAINTENANCE, FYE 2026. Bids will be

opened and read aloud at the Office of the Purchasing Officer, 225 N. Webster, Norman, OK 73069 at

2:00 p.m. No bids will be accepted after 2:00 p.m.

A non-mandatory Pre-bid Conference will be held on December 16, 2025 from 11:00 a.m. to 12:00 p.m. in

Development Center Conference Room B, located at 225 N. Webster, Norman, Oklahoma 73069. Questions

related to this contract will be answered up to 4:00 p.m. on December 30, 2025. Bidders are expected to

inspect the site of the work and to inform themselves regarding all local conditions. For information concerning

the proposed work, or the scheduled Pre-bid Conference, contact Matheus Dias, P.E., Capital Projects Engineer

for OWNER, at Matheus.Dias@normanok.gov.

The project consists of various maintenance and/or rehabilitation efforts in the repair of existing concrete streets

to include the rehabilitation of concrete pavement and other miscellaneous items associated with the repair and

rehabilitation at various locations in Norman, Oklahoma. The City Wide Unit Price Concrete and Alley

Maintenance is an on-call services project. The project will expire when contract amount is depleted or June

30, 2026.

Specifications and the other bidding documents may be obtained at the following location:

1. Engineering Division, Mr. Matheus Dias, P.E., 225 N. Webster Ave, Norman, OK 73069,

Matheus.Dias@normanok.gov

Bid information and specifications may be obtained from:

1. Office of the City Engineer located at 225 N. Webster Ave, Norman, Oklahoma.

2. City of Norman website: https://www.normanok.gov/businesses/bids-rfps-rfqs

Each Bid must be accompanied by an original executed Bidding Documents contained within the Contract

Documents and a Certified or Cashier’s Check or Bidder’s Surety Bond, in the sum of five percent (5%) of the

amount of the total bid. Said Surety Bond will be retained as liquidated damages in the event the successful

bidder fails, neglects, or refuses to enter into said contract for the construction of said public improvements for

said project, and furnish the necessary Performance, Statutory, and Maintenance Bonds within ten (10) days

from and after the date the award is made. All addenda issued will be posted to

https://www.normanok.gov/businesses/bids-rfps-rfqs a minimum of 48 hours prior to bid opening.

3

INSTRUCTIONS TO BIDDERS

EXAMINATION OF BIDDING DOCUMENTS. Each bidder by making his bid represents that he has read

and understands the bidding documents. The bidder shall include in his bid unit prices any and all costs that

may be necessary to complete the work in accordance with the requirements of the contract documents,

including all Work Orders, such as costs associated with traffic control and mobilization.

INTERPRETATION OF CONTRACT DOCUMENTS. Questions regarding documents, discrepancies,

omissions, or intent of the specifications or drawings shall be submitted in writing to the City through the

Engineer at least seven days prior to opening of bids to provide time for issuing and forwarding an addendum.

Any interpretation of the contract documents will be made only by addendum duly issued or delivered by the

City to each person receiving a set of documents. The City will not be responsible for any other explanations

or interpretation of the contract documents.

MATERIAL SUBSTITUTION. Each bidder shall base his bid upon the materials and equipment as described

in the bidding documents. The successful contractor will not be allowed to make any substitutions on his own

initiative, but in each instance will be required to obtain authorization from the City before installing any work

in variance with the requirements of the contract documents.

BOUND COPY OF CONTRACT DOCUMENTS. None of the constituent parts or portion thereof of these

contract documents shall be removed from this bound copy of documents prior to the filing of the bid.

QUALIFICATIONS OF BIDDERS. IN DETERMINING THE LOWEST RESPONSIBLE BID, THE

FOLLOWING ELEMENTS WILL BE CONSIDERED: WHETHER THE BIDDER INVOLVED (A)

MAINTAINS A PERMANENT PLACE OF BUSINESS; (B) HAS ADEQUATE PLANT EQUIPMENT TO

DO THE WORK PROPERLY AND EXPEDITIOUSLY; (C) HAS A SUITABLE FINANCIAL STATUS TO

MEET OBLIGATIONS INCIDENT TO THE WORK; AND (D) HAS APPROPRIATE TECHNICAL

EXPERIENCE.

Each bidder must complete the attached "Qualification Statement of Bidders & Qualifications Statement of

Bidders Surety".

Each bidder may be required to show that former work performed by him has been handled in such manner

that there are no just or proper claims pending against such work. No bidder will be acceptable if he is engaged

on any other work, which impairs his ability to finance this contract or provide proper equipment for the proper

execution of same. Each bidder shall demonstrate his ability by meeting all requirements herein stipulated, if

asked for them.

BID SECURITY. No bid will be considered unless accompanied by a cashier's check, a certified check or a

bidder's bond in the amount of five percent of the bid, as a guarantee that if the bid is accepted, the bidder will

execute the agreement and file bonds and insurance as required by the contract documents within l0 days from

the date of the award of the contract.

RETURN OF BID SECURITIES. The security of all bidders will be returned after the execution of the

agreement with the successful bidder and the approval of his bonds and insurance. If all bids are rejected, the

securities will be returned at the time of rejection.

AGREEMENT, BONDS, INSURANCE. The attention of bidders is specifically directed to the forms of

agreement and bonds to be executed and the type of insurance to be taken out in the event a contract award is

made.

BID SUBMITTAL. Each bid, properly signed, together with the bid security shall be enclosed in a sealed

envelope addressed and entitled as specified in the Invitation to Bid. All addenda issued shall be included with

the documents at the time of bid submittal.

4

WITHDRAWAL OF BID. Any bid may be withdrawn at any time prior to the hour fixed in the Invitation to

Bid for the opening of bids, provided that a request in writing, executed by the bidder, or his duly authorized

representative, for the withdrawal of such bid is filed with the City prior to the time specified for opening of

bids. The withdrawal of such bid will not prejudice the right of a bidder to file a new bid.

PENALTY FOR COLLUSION. If at any time it shall be found that the person, firm or corporation to whom

the contract has been awarded has, in presenting any bid or bids, colluded with any other party or parties, then

the contract so awarded shall be null and void, and the contractor and his sureties shall be liable to the City for

all loss or damage which the City may suffer thereby, and the City may advertise for new bids for said work.

LICENSE. Each bidder shall possess State and local licenses as are required by law, and shall furnish

satisfactory proof to the City upon request that the licenses are in effect during the entire period of the contract.

BID OPENING. Bids will be opened and recorded at the time and place indicated in the Invitation for Bids.

Bidders or their agents are invited to be present.

BID ITEMS. Bid item quantities listed are meant as reference and may not be representative of final field

quantities. All bid items listed in this solicitation must receive a bid unit price.

AWARD OF CONTRACT. The award of any contract will be made to the lowest responsible bidder. The

City reserves the right to reject any or all bids, or to waive irregularities or informalities at its discretion. The

City reserves the right to award add alternates or any combination of add alternates as sees fit to benefit the

project.

It is anticipated that approval will be received within 30 days of opening of bids. In the event that the approvals

are not received or the City cannot award or reject said proposals within 60 days from the date of opening of

bids, bidders shall have the right to withdraw their bids on written notice to the City.

ANNUAL OR UNIT PRICE CONTRACT NOTICE. The City is soliciting bids from contractors to be

available to perform ongoing public improvements, repairs and/or maintenance in and around the City of

Norman as the need is determined and projects identified throughout the term of the Contract. The City will

award one Contract for the work in an amount based upon the estimated bid item quantities/in the

amount of $600,000.00. Contractor shall be paid utilizing Work Orders based upon the unit prices stated on

their respective bid. The City reserves the right to pursue any identified project estimated to exceed

$200,000.00 in project costs as an individually-bid project if the City determines, in its sole discretion, that

doing so is in the best interests of the City and consistent with the spirit of the Competitive Bidding Act.

EFFECTIVE DATE OF AWARD. If a contract is awarded by the City, such award shall be effective when

formal notice of such award, signed by the authorized representative of the City, has been delivered to the

intended awardee, or mailed to him at the main business address shown on his bid, by some office or agent of

the City duly authorized to give such notice.

EXECUTION OF AGREEMENT. Copies of the agreement in the number stated in the form of agreement,

shall be executed by the successful bidder, and returned, together with the required bonds and insurance, within

10 days from and after the date of the award of the contract. Effective date of bonds shall be the same or later

than the date of the agreement.

FAILURE TO EXECUTE AGREEMENT AND FILE BONDS AND INSURANCE. Failure of a successful

bidder to execute the agreement and file required bonds and insurance within the required time shall be just

cause for the annulment of the award. On failure of a successful bidder to execute the agreement and file the

required bonds and insurance within the required time, he shall forfeit his bid security as agreed herein

before. Upon annulment of an award as aforesaid, the City may then award the contract to the next lowest

responsible bidder.

PAYMENT FOR EXCESS COSTS AND LIQUIDATED DAMAGES. The successful bidder will be required

to pay for the excess cost of field engineering and inspection and liquidated damages as defined in the General

5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238110Poured Concrete Foundation and Structure Contractors

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