Project Information

Bid Title

5656 - Community Risk Assessment / Standards of Cover & Community Driven Strategic Plan

Issuing Agency

City of Redding

Location

California

Published Date

Oct 24, 2025

Closing Date

Nov 21, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Open Date	Description	Close Date
October 24, 2025	5656 - Community Risk Assessment / Standards of Cover & Community Driven Strategic Plan OPEN	November 21, 2025

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October 24, 2025

REQUEST FOR PROPOSAL

FOR

PROFESSIONAL SERVICES TO DEVELOP

COMMUNITY RISK ASSESSMENT / STANDARDS OF COVER AND

COMMUNITY DRIVEN STRATEGIC PLAN

CITY OF REDDING, CALIFORNIA

(Schedule Number 5656)

In accordance with the provisions of the Municipal Code of the City of Redding, sealed

proposals must be submitted to the City Clerk’s 3rd floor office located at City Hall, 777 Cypress

Avenue, Redding, California 96001 prior to 3:00 p.m. PT, Friday, November 21, 2025, for

furnishing the City of Redding a proposal for providing professional service to develop Community

Risk Assessment/Standards of Cover and Community Driven Strategic Plan per the attached scope of

work and general conditions.

PROPOSALS RECEIVED AFTER THIS TIME AND DATE MAY NOT BE ACCEPTED

OR CONSIDERED.

The said proposals will be opened at 3:00 p.m. PT, on Friday, November 21, 2025, in the

designated City Hall Conference Room as posted in the main lobby of City Hall, 777 Cypress

Avenue, Redding, California.

The proposer shall provide the original (unbound), four (4) bound copies and a USB drive

with a PDF copy of the proposal. Electronic submission of proposals will not be allowed. One (1)

set of the Fee Proposal is to be submitted in a separate, sealed envelope. The City will award

any resulting contract in a manner consistent with the City Purchasing Ordinance.

The cut-off date and time for receiving questions regarding this bid is 5:00 p.m. PT, on

Wednesday, November 5, 2025. All inquiries must be made in writing and may be submitted to the

email address shown below.

THE CITY OF REDDING

Purchasing Division

Michelle Kempley, Purchasing Officer

mkempley@cityofredding.gov

NOTE

If a potential bidder/proposer received this solicitation document through

some means other than surface mail from the City of Redding (such as from the City

of Redding Internet web site, or from another prospective bidder/proposer), it is the

responsibility of the potential bidder/proposer to advise the assigned City of Redding

Purchasing contact of its intention to submit a bid/proposal so that any addenda or

other correspondence related to this solicitation will be sent to the potential

bidder/proposer. When contacting the Purchasing Division, the bidder/proposer shall

provide the solicitation number located on the cover page of this document.

Transmittal of this information must be in writing, by U.S. Mail, or e-mail.

Transmittal of this information via telephone is not acceptable.

Please submit bid/proposal as directed in the RFP package. Forward to:

City of Redding

City Clerk

777 Cypress Avenue

Redding, CA 96001

Proposals must be received by the City Clerk’s office prior to 3:00 p.m. PT on the date

indicated below. Mailing envelope is to be clearly marked on the outside with the following

notation:

“Proposal for Schedule No. 5656; opening at

3:00 P.M., on Friday, November 21, 2025”

Note: Signatures must be legible, indicating full first and last name.

The City of Redding

Purchasing Division

REQUEST FOR PROPOSAL

FOR PROFESSIONAL SERVICES TO DEVELOP

COMMUNITY RISK ASSESSMENT / STANDARDS OF COVER AND

COMMUNITY DRIVEN STRATEGIC PLAN

Schedule No. 5656

INTRODUCTION

The City of Redding (COR) Fire Department was created to develop and maintain a range of

programs and resources designed to protect the lives and property of the inhabitants of the City of

Redding from all predictable risks including but not limited to: the prevention, suppression and

recovery from undesired fire; injury prevention, pre-hospital emergency medical care, rescue,

extrication and recovery services; the prevention and mitigation of unplanned or the inappropriate

release of hazardous materials; and community awareness, emergency preparedness and response

to other dangerous conditions. The COR Fire Department serves an area of 66 square miles within

Shasta County, covering a population of approximately 100,000. The department operates under

both Automatic and Mutual Aid Agreements with CAL FIRE, allowing for seamless coordination

and resource sharing during major incidents. Emergency medical transport and paramedic level care

are provided by private agencies, including Dignity Health and American Medical Response (AMR).

In 2024, the Department responded to 16,111 calls for service, an 8.2% increase over the previous

year, reflecting the growing demands of the community. Fire Department personnel consist of the

Fire Chief, two Deputy Chiefs, three Shift Battalion Chiefs, one Training Battalion Chief, 30 Fire

Captains, 27 Fire Engineers, 27 Firefighters, two Assistant Fire Marshals, three Fire Prevention

Officers, one Fire Prevention Specialist, one Management Analyst, one Executive Assistant, and one

Administrative Assistant. The COR is governed by the five Councilmembers. The Fire Chief reports

to the City Manager and is responsible for the proper and efficient operation of the COR Fire

Department.

The City of Redding Fire Department requests proposals from qualified consultants to develop;

1. Community Risk Assessment / Standards of Cover (RASOC)

2. Community-Driven Strategic Plan

The COR has prepared an outline of services in the Scope of Work (SOW), attached as Exhibit A to

this Request for Proposals (“RFP”).

PROPOSAL FORMAT

1. Scope of Work - The Proposer shall prepare a complete description of the scope of services which

the Proposer intends to perform to achieve the Scope of Work. The Proposer may identify services

which differ from the SOW if the Proposer believes the services will assist the COR in more efficiently

and effectively achieving the SOW.

2. Statement of Qualifications – The proposer shall prepare a statement of qualification which

identifies:

a. The size, stability, and capacity of Proposer’s organization, including: (1) total number of

years in operation; (2) total current number of employees; (3) number of office locations,

including the location of each office; and (4) number of the employees in the office location

which is intended to provide the services described in this RFP.

b. The Proposer’s experience in performing services for projects of a similar size, scope and

complexity as the services required by this RFP, including: (1) the number of years Proposer

has been performing similar services; (2) a list of similar projects in the past ten years; and

(3) sample of work similar to this SOW. Provide three samples. For projects performed in

the past five years, the list shall include the name, contact, address, and phone number of

each party for whom the service was provided.

c. A list of the Proposer’s principals, employees, agents and sub‐consultants which the Proposer

intends to assign to this Project. This list shall include a summary of the qualifications

(including education, training, licenses and experience) of each individual and the type of

work to be performed by each individual.

d. The Proposal shall demonstrate the Proposer has sufficient skills and knowledge to perform

the Project. Proposer shall demonstrate sufficient staff resources and skills that include

knowledge and experience with

•

Fire department deployment principles and practices

•

Fire department staffing practices

•

Fire department labor/management relations

•

Fire department performance measurement

•

Fire prevention, urban‐wildland interface, and community risk reduction

•

Fire department dispatch and communications

•

Field operations for fire and emergency medical services, including Advanced Life

Support

•

Fire Services management practices, business practices, and governance

•

Fire department fleet management

•

Fire services technology

•

Use of live traffic analysis

•

Safety and training

•

Land use planning

3. Project Management – Describe how the project will be planned and controlled. Include in this

section a project schedule through the completion of the contract documents.

4. Consultant Fee – In a separate, sealed envelope present one (1) set of documentation for the

estimated fee(s) for consultant services as described in the Scope of Services. The Proposer shall

prepare an estimated fee for the contract work as described in the Scope of Services. Each project

cost estimate shall be broken down by task, person-hours per task, different personnel

classifications per person-hour, provide a total cost per task, subcontractors fees, expenses, and

a total not-to-exceed amount for the entire project. Fees shall include all markups, overhead, and

profit. The estimated fee shall be submitted in a separate sealed envelope along with copies of

the proposal and shall not be opened until the interview process (if necessary) has been

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completed. The fee shall not be a scoring factor in the evaluation of the consulting firms. Do not

state cost for services anywhere in the proposal.

5. Terms of Proposed Service Agreement- The Proposer shall prepare a document identifying:

(1) any portions of the COR’s standard form Services Agreement which the Proposer desires to

amend; (2) disclosure of any past, ongoing, or potential conflicts of interest which the Consultant

may have as a result of performing the work for this Project; and (3) identifying the Proposer’s

ability to comply with the COR’s insurance requirements.

6. Concluding Statement - Provide a concluding statement as to why the respondent is best

qualified to meet the needs of the department.

TENTATIVE TIMELINE

Begin Circulation of RFP to Consultants .................................................................October 24, 2025

Questions due by 5 pm PT………………………………………………………..November 5, 2025

Deadline to submit Proposals by 3 pm PT ...........................................................November 21, 2025

Evaluate Proposals for Short-Listing.............................................................. November 24-26, 2025

Consultant interviews (if necessary); Select Consultant .....................................December 1-5, 2025

Consultant Selection ................................................................................................... December 2025

Start Contract .................................................................................................................. January 2026

PROPOSAL SUBMITTALS

Pages in the proposal shall be typed and double sided with the maximum number of pages of

proposal information (excepting cover sheet, index sheet, blank pages, and table of contents) to be

limited to forty (40) pages. Only the specifically requested information shall be submitted.

Promotional or other unsolicited material may not be submitted. If a consultant recognizes a more

efficient method of accomplishing a specific task or item, the consultant’s fee shall reflect the City’s

requested work and the cost increase/savings for the more efficient method shall be noted separately.

The consultant shall submit One (1) original, unbound proposal and four (4) copies (along with a

PDF copy on a USB “thumb” drive) in a sealed box or envelope clearly marked with the consultant’s

name and the description “Community Risk Assessment/Standards of Cover, and Strategic Plan,

Schedule No. 5656.” The proposals shall be received at the City Clerk’s office by the time and at

the location noted on the cover sheet of this RFP. One (1) set of consultant fee(s) for the services

required in this proposal shall be submitted along with the copies of the proposal, in a separate

sealed envelope with the same notation as the proposals. The sealed envelope shall not be opened

until after the consultants have been ranked (See Evaluation Criteria).

Proposals received incomplete or late for any reason may not be reviewed. The City has the right to

waive minor irregularities in any proposal received. Questions or comments on this RFP may be

directed to Michelle Kempley, mkempley@cityofredding.gov. Clarification offered by the City to

one consultant will be distributed to all participants at the City's discretion.

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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