Project Information

Bid Title

PHARMACY BENEFITS MANAGER

Issuing Agency

City of Charlottesville

Location

Virginia

Published Date

Sep 6, 2026

Closing Date

Sep 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 27-25

Original Source

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Bid Documents

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Project Description

Project ID: RFP 27-25

Title: PHARMACY BENEFITS MANAGER

Addenda: 1

Release Date: 8/19/2026

Due Date: 9/21/2026

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PHARMACY BENEFITS MANAGER

Last updated by Addendum #1 on Sep 4, 2026 5:55 PM See what changed

Request For Proposal

Human Resources

Project ID: RFP 27-25

Release Date: Wednesday, August 19, 2026

· Due Date: Monday, September 21, 2026 2:00pm

Posted Wednesday, August 19, 2026 2:45pm

All dates & times in Eastern Time - New York

Draft Response No Bid

Time Remaining: 14 days, 16 hours, 51 minutes

Post Information

Posted At:Wed, Aug 19, 2026 2:45 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Charlottesville is to solicit proposals from qualified vendors to establish a contract through competitive negotiation for the administration of a Pharmacy Benefits Manager (PBM) program for the City of Charlottesville.

• Medical third-party administrator (TPA) services are addressed in a separate solicitation.
• Dental administrative services only (ASO) services are addressed in a separate solicitation.

Background

The City of Charlottesville (“City”) currently offers a comprehensive benefits package to benefits-eligible employees. One of the City’s healthcare plan options includes a Health Reimbursement Account (HRA).

• The City has approximately 1,100 active, benefits-eligible employees with 1,045 enrolled.

• Retiree eligibility: Approximately 90 pre-65 retirees who are not eligible for Medicare may enroll in the medical plan.
• The City currently offers two medical plan options for employees: a point of services (POS) plan and a health maintenance organization (HMO) plan coupled with a (health reimbursement arrangement) HRA. Aetna is the incumbent medical carrier. The HRA is administered by Voya. The City is considering adding a high-deductible health plan HDHP to the plan mix; exact plan design has not yet been finalized.
• The City is seeking proposals for pharmacy benefit management services supporting active employees and pre-65 retirees. Offerors should describe how the PBM will coordinate with the selected medical TPA, including accumulator integration, eligibility exchange, claims data, and reporting.
• Other benefit programs are outside the scope of this RFP.
• The City offers one voluntary vision plan with MetLife.
• The City offers dental insurance with Delta Dental.
• The City offers an Employee Assistance Plan with Sentara.
• The City offers Basic and Voluntary Life through Securian.
• The City offers Long-Term Disability with OCHS/Madison.
• The City offers voluntary benefits with Aetna, Met Life, and Aflac.
• The City offers Flexible Spending Accounts with Voya.
• The City offers retirement plan options.

Timeline

Request for Proposal Release Date:

August 19, 2026

Question Submission Deadline:

September 11, 2026, 4:00pm

Proposal Submission Deadline:

September 21, 2026, 2:00pm

Commodity Codes

• NAICS 446110Pharmacies and Drug Stores
• NAICS 524292Third Party Administration of Insurance and Pension Funds

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