Project Information

Bid Title

HVAC Filter Replacement Service - Bid #27-0130

Issuing Agency

Polk County Public Schools Facilities and Operations

Location

Florida

Published Date

Apr 21, 2026

Closing Date

May 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

27-0130

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Sarasota County School Board

Status
Active

Fiscal Year
2026

Primary Contact
David Deller

Title
HVAC Filter Replacement Service - Bid #27-0130

Secondary Contact
Connie Troyer

Number
27-0130

Tertiary Contact
Veronica Duffy

Type
Invitation to Bid

Department
Facilities

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The School Board of Sarasota County, Florida, intends to enter into an agreement for a period of one (1) year for the ongoing replacement of HVAC filters and frames (as required) to include all service and materials as specified herein for all facilities owned and/or operated by the School Board of Sarasota County, Florida. The SBSC desires to move toward a cleaner, healthier environment (“green initiative”). Filter specifications herein indicate the minimum requirements for disposable or recycled filter material.

Dates(All times are listed as EST )

Broadcast Date
4/21/2026 12:00 PM EST

Question End Date
5/5/2026 1:00 PM EST

Sample Due Date
5/19/2026 1:00 PM EST

Due Date
5/19/2026 1:00 PM EST

Bid Opening Date

Question End Date Reminder Notification
5 Day(s)

Sample Due Date Reminder Notification
5 Day(s)

Due Date Reminder Notification
5 Day(s)

Pre-Bid Meetings

Total: 1 (All times are listed as EST )

Date	Time	Mandatory	Location
4/28/2026	10:00 AM	No	Purchasing Office 101 Old Venice Road Osprey, FL 34229

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 9

Type	Name	Description	File Type
Invitation for Bid	A. Certification Page.pdf	Certification Page (Required)	PDF
Invitation for Bid	B. SMBE Certification Form.pdf	Small/Minority Business Enterprise Certification Form	PDF
Invitation for Bid	C. Emergency Hurricane or Disaster EHD.pdf	Conditions for Emergency/Hurricane or Disaster Form (Required)	PDF
Invitation for Bid	D. Commercial Reference Form 3yr.pdf	Commercial Reference Form (Required)	PDF
Invitation for Bid	HVACFilter27-0130BF.xlsx	Bid Form (Required)	Excel
Invitation for Bid	E. Use of Coercion for Labor and Services Affidavit for Nongovernmental Entities.pdf	Affidavit Regarding the Use of Coercion for Labor and Services (Prior to Award or May Submit with bid)	PDF
Invitation for Bid	F. Use of Companies owned or Controlled by a Foreign Country of Concern Affidavit for Nongovernmental Entities.pdf	Affidavit Regarding the Use of Companies Owned or Controlled by a Foreign Country of Concern (Prior to award or may submit with bid)	PDF
Invitation for Bid	HVACFilter27-0130ITB.pdf	Invitation to Bid	PDF
Invitation for Bid	HVACFilter27-0130 Sample.pdf	Label page for samples	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
References
EHD
Certification Page
Bid Form

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 8

Code	Description
[031-45]	Filters, Air Conditioning/Furnace (Disposable Types)
[031-46]	Filters and Filter Media, Evaporative Cooler
[031-49]	Filter Frames, Metal
[031-55]	Hand Tools, Air Conditioning and Heating Service Type (Including Leak Detectors)
[031-67]	HVAC Equipment, Accessories and Supplies (Not Otherwise Classified)
[635-20]	Filter Pads, Paint Arrester
[914-50]	Heating, Ventilating and Air Conditioning (HVAC)
[031-3]	Air Conditioners: Commercial, and Parts and Accessories not Individually Itemized

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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