Project Information

Bid Title

Project 2790 RFB Museum HVAC Upgrades

Issuing Agency

Brown County

Location

Wisconsin

Published Date

Mar 10, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

Project 2790

Original Source

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Bid Documents

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Project Description

Project 2790 RFB Museum HVAC Upgrades

Project 2790 Attachment 1 Project Manual

Project 2790 Attachment 2 Drawings

Project 2790 Addendum 1 Update to Project Specifications

Project 2790 Addendum 2 Site Visit Record

Project 2790 Addendum 3 Q&A Bid Opening Call-in Info

Attachment Preview

Museum HVAC Upgrades, Brown County Project #2790

LEGAL NOTICE

Brown County is accepting bids for HVAC upgrades at the Museum located in Green Bay, WI. A mandatory pre-bid site

visit is scheduled for Tuesday, March 3, 2026, at 10:00am CST. Specifications are available on-line at:

www.browncountywi.gov Departments > Purchasing > Open Projects > Project 2790 and DemandStar at:

www.demandstar.com

All vendors are responsible for addendums. Bids are to be sent to the Brown County Clerk no later than 11:00 am CST

on Tuesday, March 17, 2026. Submit in a sealed envelope marked “Project 2790”. A public bid opening (no in-person)

will be conducted via Microsoft Teams. Call-in information will be provided via addendum. Brown County reserves the

right to accept or reject any or all bids and to waive any informality in bids. Late receipts, e-mails and facsimiles will not

be accepted. Contact the Purchasing Office at 920-448-4049 if assistance is required.

Published by Authority of

Facilities

By Patrick W. Moynihan, Jr.

Brown County Clerk

Museum HVAC Upgrades, Brown County Project #2790

Request for Bid (RFB)

(Public Works Project Over $25,000)

For

Brown County

Museum HVAC Upgrades

Project # 2790

Published Date: February 19, 2026

Bidder’s Proof of Responsibility Form March 12, 2026

Deadline (only required from the

contractor submitting the bid) must be

emailed prior to bid opening to:

bcpurchasing@browncountywi.gov

11:00 Local Time

AM

CST

Failure to provide by required date will

result in the automatic rejection of submitted

bid. Even if you have recently submitted this

form on a previous project, submittal is

required for every project requesting the

form.

Bid Response Deadline: March 17, 2026

11:00

AM

Local Time

CST

To: Brown County Clerk

Museum HVAC Upgrades, Brown County Project #2790

Table of Contents

LEGAL NOTICE .................................................................................................................................................................................................. 1

Museum HVAC Upgrades .............................................................................................................................................................................. 2

Project # 2790 .................................................................................................................................................................................................. 2

RFB PROJECT DETAILS .................................................................................................................................................................................. 4

1. General ............................................................................................................................................................................... 4

2. Addendums......................................................................................................................................................................... 4

3. RFB Tentative Project Timeline........................................................................................................................................... 4

4. RFB Mandatory Pre-bid Site Visit: March 3, 2026, at 10:00am .......................................................................................... 4

5. RFB Questions Due: March 6, 2026, by 3:00pm ................................................................................................................. 4

6. RFB Questions & Answers Published Date: March 10, 2026, by 3:00pm ........................................................................... 5

7. RFB Due Date & Delivery Address Details: March 17, 2026, by 11:00am .......................................................................... 5

8. RFB Selection Criteria ......................................................................................................................................................... 5

9. Award Notification.............................................................................................................................................................. 5

10. RFB Format & Submission Requirement............................................................................................................................. 6

11. Bond Requirements for this Project ................................................................................................................................... 6

12. RFB Method of Payment..................................................................................................................................................... 6

13. Financial Verification .......................................................................................................................................................... 7

14. Other................................................................................................................................................................................... 7

15. RFB Attachments ................................................................................................................................................................ 7

Attachment A: RFB Scope of Work, Specifications / Drawings....................................................................................................... 8

Attachment B: RFB Cost Sheet .................................................................................................................................................................... 9

Attachment C: RFB Addendum Acknowledgement ......................................................................................................................... 11

Attachment D: RFB Appeals ..................................................................................................................................................................... 12

Attachment E: Contract Insurance Requirements ........................................................................................................................... 13

Attachment F: BIDDER’S CERTIFICATE ................................................................................................................................................ 15

Attachment G: BIDDER’S PROOF OF RESPONSIBILITY ................................................................................................................... 16

Attachment H: NON-Professional Standard Contract Template ................................................................................................ 19

Signature Page .............................................................................................................................................................................................. 26

Museum HVAC Upgrades, Brown County Project #2790

RFB PROJECT DETAILS

1. General

It is the intent of Brown County to contract with a contractor/vendor, hereafter referred to as the “Contractor” for a HVAC

upgrades project. All contractors are responsible for any addendums issued for this project.

2. Addendums

DemandStar Website: When an open project is posted, addendum notification will automatically be sent if potential vendors

are registered and have downloaded the project details.

REGISTER at NO CHARGE at www.demandstar.com

Brown County Website: When an open project is posted, Brown County is not able to track who downloads project

information off our website. Vendors who download project information must monitor our website for any addendums that

may be issued.

All projects are posted on the County website. Not all projects are posted on the DemandStar website.

3. RFB Tentative Project Timeline

RFB Published

RFB Public Notice Advertised

RFB Mandatory Pre-bid Meeting

RFB Questions Due

RFB Questions & Answers Published

Bidder’s Proof of Responsibility Form

Must be emailed to bcpurchasing@browncountywi.gov

RFB Responses Due from Vendors via mail

Including Bidder’s Certificate Form

PD&T Committee Pre-Approval to Contract

County Board Approval to Contract

Send out Thank You & Intent to Award Letters by

Obtain all required signatures on Contract by

Date

February 19, 2026

February 19 & 26, 2026

March 3, 2026

March 6, 2026

March 10, 2026

March 12, 2026 (Due at

least 5 days before RFB

Responses are due)

March 17, 2026

April 7, 2026

April 15, 2026

April 16, 2026

April 30, 2026

Time

(CST)

10:00 AM

3:00 PM

3:00 PM

11:00 AM

11:00 AM

4. RFB Mandatory Pre-bid Site Visit: March 3, 2026, at 10:00am

Site visits are based on the date & time listed in the Tentative Project Time Line above

Contractors meet at

Museum, 210 Museum Place, Green Bay, WI 54303

Site Visit conducted by:

Heather Reif

Site Visit contact phone number for

920-448-4554

questions:

5. RFB Questions Due: March 6, 2026, by 3:00pm

Questions-All questions related to this RFB must be in writing and received by the Brown County Purchasing Department, no

later than the due date.

• Questions can be delivered via email to: bcpurchasing@browncountywi.gov

• Questions MUST be clearly marked in the subject line: “Questions for Project #2790”

MAILED, PHONE CALL AND FAXED QUESTIONS WILL NOT BE ACCEPTED

Museum HVAC Upgrades, Brown County Project #2790

6. RFB Questions & Answers Published Date: March 10, 2026, by 3:00pm

Answers - If any questions are received; answers to all written questions will be issued in the form of an addendum.

• Answers will be published on the Brown County website at: www.browncountywi.gov > Departments > Purchasing >

Open Projects

• AND on the DemandStar website at: www.demandstar.com

It is the responsibility of all interested vendors to access the website(s) for project information. Calls for assistance with the

website can be made to (920) 448-4040.

7. RFB Due Date & Delivery Address Details: March 17, 2026, by 11:00am

Responses are due to Brown County Clerk no later than the Due Date.

Prospective vendors can submit Project Information by Hand Delivery, DHL, FedEx, Mail, UPS, USPS, etc.

IMPORTANT: Hand delivery of bids is accepted. Bid opening will be conducted via

Microsoft Teams. No in-person bid opening.

Hard copy project information:

• Must be in Sealed envelope

• Must be clearly marked with perspective project #2790 on the outside of the sealed envelope in the lower left-hand

corner

• Must be received, dated & time stamped by the due date

• Refer to section #10 for format and submission requirements

Project Requirements:

• No fax or email bid accepted

• No bid may be withdrawn for ninety (90) days

• Pricing is to remain firm for a minimum of ninety (90) days

Bid opening will be via Microsoft Teams (no in-person bid opening). An addendum will be issued

providing the required call-in information

Delivery Address for Hand Delivered, DHL,

FedEx, Mail, UPS, USPS, etc.

Brown County Clerk

Project 2790

305 E. Walnut St. Room 120

Green Bay, WI 54301

Note: It shall be the responsibility of the sender to ensure bids arrive by the required due date and time. Any information

received after the due date and time will be rejected. When hand delivering project; prospective vendors are encouraged to

verify the time on the atomic clock as this is the official time used for the receiving of all information. Time discrepancies

between wall clocks, watches, cell phones, etc. will not be honored.

Please make sure the outside package is clearly labeled with the project number and description of the project when mailing

bids via a 3rd party delivery service. This ensures the bid can be applied to the appropriate project.

8. RFB Selection Criteria

Selection will be based on qualified, responsible, and responsive bidder with lowest price.

9. Award Notification

Intent to Award or Thank You letters will be sent via email to all vendors submitting responses.

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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