Project Information

Bid Title

Unleaded Fuel, Diesel and Oil

Issuing Agency

City of Lake Jackson

Location

Texas

Published Date

Apr 20, 2026

Closing Date

May 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-04-004

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	26-04-004
Bid Title:	Unleaded Fuel, Diesel and Oil
Category:	Bids & Solicitations
Status:	Open

Description: Notice is hereby given that the City of Lake Jackson will receive sealed bids for the purchase of the following items: BID # 26-04-004 – Unleaded Fuel, Diesel, and Oil Sealed bids are due at 2:00 p.m. on Wednesday, May 6, 2026, after which time all qualified bids will be opened and publicly read aloud at City Hall, 25 Oak Drive, Lake Jackson, TX. Bid information and specifications may be obtained from the City of Lake Jackson Purchasing Department at City Hall, by visiting CivcastUSA.com , or by visiting our website at www.lakejackson-tx.gov . Bids received after the specified deadline will not be accepted. Sealed bids shall be clearly marked with the bid number and title addressed to: City of Lake Jackson c/o Purchasing Department 25 Oak Drive Lake Jackson, Texas 77566 “SEALED BID 26-04-004 – Unleaded Fuel, Diesel, and Oil” Publication Date/Time: 4/20/2026 10:00 AM Closing Date/Time: 5/6/2026 2:00 PM Submittal Information: Sealed Bids Bid Opening Information: Tues. May 6, 2026 @ 2:00 PM Download Available: Yes Fee: None Business Hours: Monday-Friday, 8:00 - 5:00pm Related Documents: 26-04-004 Unleaded Fuel, Diesel, and Oil B No. 26-04-004 Advertisement

Attachment Preview

City of Lake Jackson

25 Oak Drive

Lake Jackson, Texas 77566

www.lakejackson-tx.gov

SPECIFICATIONS FOR BID # 26-04-004 – Unleaded Fuel, Diesel, and Oil

BID OPENING DATE Wednesday, May 6, 2026, at 2:00 PM CST

Notice is hereby given that the City of Lake Jackson will receive sealed bids for the purchase of the

following items:

BID # 26-04-004 – Unleaded Fuel, Diesel, and Oil

Sealed bids are due at 2:00 PM CST May 6, 2026, after which time all qualified bids will be opened and

publicly read aloud at City Hall council chambers, 25 Oak Drive, Lake Jackson, TX. Bid information and

specifications may be obtained from the City of Lake Jackson Purchasing Department at City Hall, at

www.civcastusa.com, or by visiting our website at www.lakejackson-tx.gov. Bids received after the

specified deadline will not be accepted.

Sealed bids shall be clearly marked with the bid number and title addressed to:

City of Lake Jackson

c/o Purchasing Department

25 Oak Drive

Lake Jackson, Texas 77566

BID # 26-04-004 – Unleaded Fuel, Diesel, and Oil

Ads run: Sunday April 19, 2026 & April 26, 2026

Bid opening: Wednesday, May 6, 2026, at 2:00 PM CST

BID SUBMITTAL CHECKLIST

☐ One (1) original completed copy of vendor’s bid and one (1) electronic copy of bid

p.2- 3

submittal and one (1) business card.

☐ Drug and Alcohol testing policy

p. 6

☐ Completed Bid Proposal

p. 9-

15

☐ Contractor References

p. 16

☐ Signed Specification Compliance Certification Form

p. 17

☐ Signed Conflict of Interest Questionnaire

p. 18

Bid No. 26-04-004

City of Lake Jackson

1

25 Oak Drive, Lake Jackson, Texas 77566

(979) 415-2400

STANDARD TERMS AND CONDITIONS

The City of Lake Jackson, Texas will accept sealed bids for the purchase of Unleaded Fuel, Diesel, and Oil

in accordance with the following specifications. A complete bid shall include all Standard Factory

Specifications as well as all dealer added options. The selection will be based on overall price and

reliability of the bids. Bids must be submitted on the forms provided herein.

Deviations from these minimum specifications are only acceptable when they tend to exceed

specifications stated, or to make the product bid stronger and more reliable. The apparent silence of

these specifications as to any detail or the apparent omission from them of a detailed description

concerning any point shall be regarded as meaning that only the best commercial practice shall prevail

and that only material and workmanship of the first quality are acceptable. All interpretations of these

specifications shall be made upon the basis of this statement.

It is understood that the Lake Jackson City Council reserves the right to reject any or all bids for any or all

products and/or services covered in this bid request and to waive informalities of defects in such bids.

This document of minimum specifications shall be considered as the final performance contract.

Adherence to these specifications shall be required except where expressly allowed. Any deviation not

pre-approved by the City found to be non-compliant with these minimum specifications shall be

considered as grounds for release from contract.

General Instructions

Each part of the bid package is broken into sections and subsections. In the event a bidder cannot meet

a specification, please state the exceptions for consideration on the SPECIFICATION COMPLIANCE

CERTIFICATION FORM and furnish reason or rationale for non-compliance and specify alternatives offered,

and why alternative has been selected. These exceptions shall be considered to be negotiable items and

any final agreements will be in addition to the City’s Standard Terms and Conditions as well as any future

terms and conditions incorporated via Addendum to this Bid.

Bidders should carefully examine all terms, conditions, specifications and related documents. Should a

bidder find discrepancies in or omissions from the specifications or related documents, or should there

be doubt as to their meaning, the Buyer should be notified immediately for clarification prior to submitting

the bid. In the event of any conflict between the terms and provisions of these requirements and the

specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of

this overall document, the City of Lake Jackson’s interpretation shall govern.

1. Bids should be submitted by mail or delivered to:

City of Lake Jackson

Attn: Purchasing Dept.

25 Oak Drive

Lake Jackson, Texas 77566

Bids must be submitted in a sealed envelope marked:

BID NO. 26-04-004 Unleaded Fuel, Diesel, and Oil

Bid No. 26-04-004

City of Lake Jackson

2

25 Oak Drive, Lake Jackson, Texas 77566

(979) 415-2400

2. Timeline and Due Date

Event

1st Advertisement

2nd Advertisement

Question submittals

Answers to submitted questions

Bid Opening

City Council

Date

April 19, 2026

April 26, 2026

April 28, 2026, at 12:00 PM CST

May 1, 2026, at 5:00 PM CST

May 6, 2026, at 2:00 PM CST

Monday, June 1, 2026

3. The bidder must complete and attach the “Specification Compliance Certification” form and

the “Conflict of Interest Questionnaire”. NO BID WILL BE ACCEPTED WITHOUT THESE

COMPLETED AND SIGNED FORMS.

4. One (1) original completed copy of vendor’s bid and one (1) electronic copy (CD, thumb drive,

etc.) should be submitted to the city in bid package with current business card.

5. Three (3) commercial references (preferably municipalities or other accounts of such size)

must be provided. Each reference should include customer who supervises contract, their

position, address, phone number, scope of work provided to customer and length of time

vendor has serviced customer.

Funding

Funds for payment have been provided through the City of Lake Jackson budget approved by the City

Council for this fiscal year only. State of Texas statutes prohibit the obligation and expenditure of public

funds beyond the fiscal year for which a budget has been approved. Therefore, anticipated orders or

other obligations that may arise past the end of the current City of Lake Jackson fiscal year shall be subject

to budget approval by the City Council.

Late Bids

Bids received in the Purchasing Department after the submission deadline will be considered void and

unacceptable. The City of Lake Jackson is not responsible for lateness or non-delivery of mail, carrier, etc.,

and the date/time stamp in the Lake Jackson Purchasing Department shall be the official time of receipt.

Altering Bids

Bids cannot be altered or amended after submission deadline. Any alterations or erasures made before

opening time must be initiated by the signer of the bid, guaranteeing authenticity.

Withdrawal of Bids

Any bid may be withdrawn prior to the scheduling time for opening. Notice to withdraw the bid must

be in writing and submitted to the City prior to the scheduled time for opening bids. Any bid

withdrawal notice which is received after the deadline for receiving bids shall not be considered.

Pricing

Bidders are instructed to bid the total unit price on the item(s) specified where indicated on the tabulation

sheet and to extend and show the total. Bid price must be submitted on units of quantity specified and

total shown. In the event of discrepancies in extensions, the unit price shall govern. Prices for all goods

Bid No. 26-04-004

City of Lake Jackson

3

25 Oak Drive, Lake Jackson, Texas 77566

(979) 415-2400

and/or services shall be firm for the duration of this contract and shall be stated on the bid sheets. Prices

shall be all inclusive. No price changes, additions or subsequent qualifications will be honored during the

course of the contract. Additional changes not shown on the bid will not be honored. All prices must be

in ink.

Sales Tax

The City of Lake Jackson is exempt by law from payment of Texas Sales Tax and Federal Excise Tax. Do

not include these taxes in the bid.

Bid Award

If a contract is awarded, it will be awarded to the lowest responsible bidder meeting or exceeding the

terms, conditions, and specifications of the bid. The City has the right to award a contract upon the

conditions, terms and specifications contained in a bid submitted to the City for a period of up to

ninety (90) days following the date specified for the opening of bids. The City reserves the right to

award a separate contract to separate bidders for each item/group of pumps or to award one contract

for the entire bid. The decision of the City shall be final. In awarding a contract, the City may waive

minor technicalities and informalities in the bid process and bids received if they are not material or

alter any of the conditions, terms or specifications contained in the bid. In determining the lowest

responsible bidder, the City may consider:

1. Whether the bidder has adequate financial resources to comply with the

contract awarded.

2. Whether the bidder has a satisfactory record of performance with the City or

other entities.

3. Any other factors that could be material to the bidder’s ability to comply with

the contract.

Split Award

The City of Lake Jackson reserves the right to award a separate contract to separate vendors for each

item/group or to award one contract for the entire bid.

Rejection of Bids

The City Council may choose to reject all bids and not award any contract. If the City Council does not

award a contract within ninety (90) days following the date specified for the opening of bids, all bids are

deemed to be rejected by the City Council.

Contract

The bid, when properly supplemented by any bonds and/or certificate of insurance as may be required

herein, and when accepted by City of Lake Jackson, shall constitute a contract equally binding between

the successful bidder and the City of Lake Jackson. This contract shall be awarded for one (1) year with

the option to extend for three (3) additional one (1) year terms with the approval of both parties. No

different or additional terms will become a part of this contract.

Conflict of Interest

The bidder certifies that this bid has not arrived at collusively or otherwise in violation of federal, state

or local laws. Any purchase order, check requisition or contract from which any agent, officer or

employee of the City or any relative thereof, will realize a financial gain, directly or indirectly, shall be

Bid No. 26-04-004

City of Lake Jackson

4

25 Oak Drive, Lake Jackson, Texas 77566

(979) 415-2400

void. No public official shall have interest in this contract in accordance with Chapter 171 of the Texas

Local Government Code. The conflict-of-interest form must be completed and submitted with this bid.

Ethics

The bidder shall not offer or accept gifts or anything of value or enter into any business arrangement with

any employee, official or agent of the City of Lake Jackson. More than one (1) proposal on anyone

contract from a firm or individual under different names shall be grounds for rejection of all proposals in

which the firm or individual has an interest. One (1) or all proposals will be rejected if there is any

reason to believe that collusion exists between bidders.

Insurance

Insurance is not required for this bid.

Descriptions

Specifications may reference any catalog, brand name or manufacturer’s model numbers. It is the intent

of the City of Lake Jackson to be DESCRIPTIVE – NOT RESTRICTIVE and to establish a desired quality

level of merchandise or to meet a pre-established standard of quality. Bidders may offer items of equal

quality and the burden of proof of such quality rests with them. The City of Lake Jackson shall act as

sole judge in determining quality and acceptability of products offered.

Addenda

Any interpretations, corrections or changes to this Bid and Specifications will be made by addenda. Sole

issuing authority of addenda shall be vested in the City of Lake Jackson purchasing department. Addenda

will be mailed or emailed to all who are known to have received a copy of the Bid. Bidders shall

acknowledge receipt of all addenda.

Bids Must Comply

Bids must comply with all federal, state, county and local laws concerning this type of good or service.

Federal and state regulations apply to all City of Lake Jackson contracts using federal funds as a source

for the solicitation of goods and services.

Documentation

Bidder shall provide with this bid response, all documentation required by this bid. Failure to provide this

information may result in rejection of bid.

Notice

Any notice provided by this bid shall be deemed to have been given and received on the next

business day after such written notice has been deposited in the mail.

Invoices

Invoices submitted for payment shall be addressed to the City of Lake Jackson and shall reference

the approved purchased order number. Periodic payments will be made within thirty (30) days of

invoice date or satisfactory delivery of the product or service, whichever is later, provided that all other

requirements as detailed in the contract have been fulfilled.

Quality Control

Goods supplied under this contract shall be subject to approval as to quality and must conform to the

highest standards of manufacturing practice. Items found defective or not meeting specifications shall be

replaced at the supplier’s expense within a reasonable period of time. Payment for defective goods failing

Bid No. 26-04-004

City of Lake Jackson

5

25 Oak Drive, Lake Jackson, Texas 77566

(979) 415-2400

Commodity Codes

• NAICS 324110Petroleum Refineries
• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.