Project Information

Bid Title

Phmc Architecture Preservation Project Manager

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

Apr 23, 2026

Closing Date

May 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100065932

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	04/23/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100065932	Solicitation/Project Title:	PHMC Architecture & Preservation Project Manager
Description:	The Pennsylvania Historical and Museum Commission (PHMC), Division of Architecture and Preservation (DAP) is seeking to engage a temporary Architecture & Preservation Project Manager to help plan and manage projects through the design and construction phases at PHMC’s historical sites and museums.

Department Information
Department/Agency:	Historical and Museum Commission	Delivery Location:	400 North Street  Rm N118  Harrisburg Pa 17120
County:	Dauphin	Duration:	12 months

Contact Information
First Name:	Lisa	Last Name:	Burchfield
Phone Number: (XXX-XXX-XXXX)	717-705-0557	Email:	liburchfie@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	04/23/26
Solicitation Due Date:	05/08/26	Solicitation Due Time:	2:00 PM
Solicitation Opening Date:	05/08/26	Solicitation Opening Time:	2:00 PM
Opening Location:	400 North Street  2Nd Floor  Harrisburg  Pa 17120
No. of Addendums:	0
Amended Date:	04/23/26

Related Solicitation Files

Original Files 6100065932_General Requirements_Architecture & Preservation Project Manager.pdf 6100065932_IFB Terms & Conditions.pdf Worker Protection and Investment Certification Form (BOP 2201).docx

Attachment Preview

STATEMENT OF WORK

GENERAL REQUIREMENTS

1.1 PROJECT INFORMATION

Name:

Division of Architecture and Preservation Project Manager

Agency:

PA Historical and Museum Commission

Bureau of the State Museum, Curatorial Division

Project Manager:

Betsy Cremer

Acting Chief, Division of Architecture and Preservation

Work Location:

Commonwealth Keystone Building

400 North St., Plaza Room N118

Harrisburg, PA 17120

Issuing Office:

PA Historical and Museum Commission

400 North St, 2nd Floor

Harrisburg, PA 17120

Attention: Lisa Burchfield

Telephone: 717-705-0557

Email: liburchfie@pa.gov

1.2 BID QUESTIONS/BID ADDENDUMS

Questions are due to the issuing office via email to liburchfie@pa.gov by 4:00 PM on Wednesday, April

29, 2026. Answers to all questions and/or addendums will be posted to www.emarketplace.state.pa.us

(click on “Solicitations”, enter Solicitation Number # 6100065932 and click on “Search”) by Friday, May 1,

2026 at 4:00 PM. No other questions will be permitted after this date. All questions and answers will

become an addendum to the IFB (Invitation for Bid). The issuing office shall not be bound to any verbal

information nor shall it be bound by any written information that is not either contained within the IFB or

formally issued addendums by the issuing office.

An addendum may also be posted if the issuing office deems it necessary to revise any part of this bid, will

be posted to www.emarketplace.state.pa.us. It is the potential bidder’s responsibility to periodically check

the website for any new or revised bid information or addenda prior to the submission of the bid. If an

addendum has been issued, the bidder must print a copy of it, sign it and attach it to the bid response.

1.3 BID SUBMISSION

The bid submission is to be electronically submitted by 2:00 PM on Friday May 8, 2026. Bidders must go

to the www.pasupplierportal.state.pa.us to submit a bid. Mailed, faxed, emailed and/or late bids will not

be accepted.

1.4 BID RESULTS

Bidders will be notified of the bid results by email and will also be posted to the eMarketplace website

under “Bid Tabulations”. The bid tabulation includes all apparent bidders and responsive bids will be under

review until the final award of the purchase order.

1.5 INFORMATION REQUIRED FROM BIDDER

To be considered, bids must respond to all requirements of the bid package. Any other information

thought to be relevant, but not applicable to the categories below, should be provided as a separate

attachment to the required bid information.

• Submit a letter and resume that details all academic training and work experience that meet the

minimum qualifications listed in Section 2.3 – Required Experience, Training, & Eligibility. The

letter must demonstrate a clear understanding of the tasks performed in Section 2.1 Description

of Work and Section 2.2 – Essential Functions.

• Submit three (3) references, including names, street addresses, email addresses, and phone

numbers.

• Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21, 2021), the

Commonwealth is responsible for ensuring that every Pennsylvania worker has a safe and healthy

work environment and the protections afforded them through labor laws. To that end, contractors

and grantees of the Commonwealth must certify that they are in compliance with all applicable

Pennsylvania state labor and workforce safety laws. Such certification shall be made through the

Worker Protection and Investment Certification Form (BOP-2201) and submitted with the bid,

proposal or quote.

• Complete the IFB document electronically by providing an hourly rate which does not exceed

$62.00 and attach the letter, resume, and references with the bid electronic response.

1.6 BACKGROUND CHECKS

The selected contractor will be responsible for obtaining a Criminal Background check, at their own

expense, on an annual basis while working under this contract. The Pennsylvania State Police Criminal

History Check may be obtained at https://epatch.state.ps.us/Home.jsp. The contractor must provide

copies of a certified, clear report that contains the Commonwealth seal. This report must be submitted to

the Project Manager prior to reporting to the Keystone Building facility.

1.7 CONTRACTOR USE OF PREMISES/ACCESS/WORKINGHOURS

The selected contractor must coordinate access to the site, identification badge, and working hours with

the Project Manager. Work is to be completed during business hours, Monday through Friday. Alterations

to the work schedule must have prior approval of the Project Manager.

1.8 PROJECT GUIDANCE

The selected contractor will work with the Chief of the Division of Architecture and Preservation. All

aspects of the management of the projects will be coordinated with the Division Chief. The Division Chief

will review and evaluate the contractor’s work on an on-going basis.

1.9 TERM OF THE PURCHASE ORDER

The term of the purchase order will commence on the Effective date indicated on the purchase order

and will terminate 12 months from that execution date. The contractor shall not start the performance

of any work prior to the Effective Date of the purchase order and the Commonwealth shall not be liable

to pay the selected contractor for any service or work performed or expenses incurred before the

Effective Date of the purchase order. Further, the Commonwealth has the option to renew this contract

for up to four (4) additional consecutive one (1) year terms if both parties are agreeable. The same

terms and conditions set forth in the initial contract will remain in full effect for all renewal periods. If

the renewal option is exercised, the contractor may adjust the hourly rate each renewal period provided

the rate is not increased by more than 2.5% annually.

The billable hours cannot exceed 1,950 hours annually per the term of the contract. The contractor

may work up to 37.50 hours per week, subject to operational needs. The contractor will submit a work

plan to the Division Chief for the Division of Architecture and Preservation (DAP) bi-weekly to be

reviewed for approval. The work plan will include project tasks to be performed, how many hours

needed to complete them, and planned travel. If there are any deviations from the work plan, the

contractor is required to obtain written approval from the DAP Division Chief before performing the

work. If it is necessary to work more than 37.50 hours a week due to a heavier workload or an

operational need, the contractor must contact PHMC, Director of the Bureau of Management Services,

for written approval before working any additional hours. Contractors are restricted from working on

state recognized holidays without PHMC prior approval.

1.10 CONTRACT INVOICING

• The contractor is to submit bi-weekly invoices for the hours worked in the previous two-week

period. Invoices must be submitted timely and no later than 2 weeks after the last date worked.

• The invoice must include the contractor’s name, address, purchase order number, line item

number, invoice date, days and hours worked, travel costs incurred during that time period

with supporting documentation and itemized receipts, and the total amount of the invoice.

Contractor will be reimbursed for associated travel cost as per the Management Directive

230.10 Amended Commonwealth Travel Policy and Manual 230.10 Amended – Commonwealth

Travel Procedures Manual. A copy of the policy and manual can be viewed at

https://www.oa.pa.gov/Policies/md/Documents/230-10.pdf.

• Invoices can be sent by mail to the address in the “Bill To” section on the purchase order or by

email to 69180@pa.gov.

• Payment of invoices will be made through the Automated Clearing House (ACH). ACH replaces

payment by check with electronic transfer of funds directly to the Supplier’s designated bank

account. To ensure payments are made properly via ACH, please add your bank account information

to your commonwealth vendor account via the PA Supplier Portal at

https://pasupplierportal.state.pa.us/. Remittance notification emails are sent on or before the

payment date.

1.11 VENDOR/SUPPLIER REGISTRATION NUMBER

Contractor must apply for a Commonwealth vendor/supplier registration number to be able to

submit an electronic bid response. To register to become a Commonwealth vendor, please go to

PA Supplier Portal at https://pasupplerportal.state.pa.us.

IMPORTANT IFB DATES

4/23/26 – IFB is released

4/29/26 by 4:00 PM– IFB questions are due

5/1/26 – IFB Bulletin and/or Answers to Questions Posted

5/8/26 by 2:00 PM – Bid is due electronic submission only

Electronic bid responses are due by 5/8/26 2:00PM.

SECTION 2

PROJECT SPECIFICATIONS

2.1 DESCRIPTION OF WORK

Manage projects and report to Chief of the Division of Architecture and Preservation. Apply a high

level of professional expertise in evaluating the condition and integrity of historic structures and

related features.

Manage projects designed by DGS or outside architects and engineers serving as a representative for

the agency throughout the design and construction phases.

Plan and manage assigned projects at historic sites and museums. Coordinate with site staff to

minimize adverse impacts on the operation of the site.

Observe construction projects in progress to ensure conformance and compliance with the contract

documents and with the Secretary of the Interior's Standards for the Treatment of Historic Properties

(when applicable.) Attend job conferences as needed for each project. Coordinate with the Chief of the

Division of Architecture and Preservation.

Incumbent is responsible to be familiar with PHMC general safety rules and safety rules specific to this

position; for working in a safe manner and following all PHMC safety rules; immediately report all

workplace injuries or incidents to their supervisor; and to immediately correct any safety hazards in

the work area or report same to supervisor.

This work may require overnight travel.

2.2 ESSENTIAL FUNCTIONS

1. Serve as Client Agency representative as part of DGS capital project team

2. Manage, organize, and file project records

3. Survey preservation construction needs

4. Formulate project work scopes

5. Communicate orally and in writing

6. Observe construction projects in process

7. Overnight travel may be required

8. Use computer and software normally used in the practice of Architecture (including CADD and e-

Builder/Trimble)

9. Utilize equipment, ladders, scaffolding and mechanical lifts to access roofs and other building

areas for inspection

2.3 REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

A bachelor's degree in Architectural History , American History, Historic Preservation, or a similar field;

and two years of experience managing historic preservation construction work; or

Two years of post-secondary education and training in the above designated fields of study and four

years of experience in historic preservation and construction which includes directly overseeing

construction work; or

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541310Architectural Services

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