Project Information

Bid Title

RFP No. 25-03 Emergency Debris Road Clearing Services

Issuing Agency

Cutler Bay town

Location

Florida

Published Date

Oct 3, 2025

Closing Date

Dec 2, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP No. 25-03 Emergency Debris Road Clearing Services

Bid/RFP Status:

Open - accepting bids and proposals

Bid/RFP Due Date:

Tuesday, December 2, 2025 - 3:00pm

Bid/RFP Reference Number:

25-03

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MANDATORY PRE-PROPOSAL CONFERENCE AND SITE INSPECTION

All Proposers or their representatives are required to attend a Mandatory Pre-RFP response Meeting on Wednesday, October 29, 2025 at 10:00 AM, Town Hall Council Chambers, 10720 Caribbean Blvd., Suite 115, Cutler Bay, Florida. Proposers may also attend virtually by pre-registering via:

https://us06web.zoom.us/webinar/register/WN_fY_l5pZjTkSEJ26CrIo6hg

This information session presents an opportunity for the Proposers to clarify any concerns regarding the proposal requirements. Questions regarding the Services, sites and specifications will be answered, and Proposers will be able to familiarize themselves with conditions that may affect the proposal prices.

All Proposers shall be held responsible at this time to fully investigate the scope of work to be undertaken based on the Special Conditions and Proposal Detail Requirements included.

Proposals will be publicly opened and read on Tuesday, December 2, 2025, at 3:00 PM in the Town Hall Council Chambers, 10720 Caribbean Blvd, Ste. 115, Cutler Bay, Florida 33189. If attending virtually, the meeting will be available via Zoom communications media technology platform. Registration is required. To register in advance, please visit:

https://us06web.zoom.us/webinar/register/WN_LgLrpEmzTFKfZiV8DKYTxw

Late Submittals and facsimile submissions will not be considered. The proposer shall bear all costs associated with the preparation and submission of the proposal.

Supporting Documents

RFP No. 25-03 Emergency Debris Road Clearing Services (4 MB)

Attachment Preview

TOWN OF CUTLER BAY

DEPARTMENT OF PUBLIC WORKS

REQUEST FOR PROPOSALS

RFP No. 25-03

EMERGENCY DEBRIS ROAD CLEARING SERVICES

PROPOSAL DUE DATE & TIME

Tuesday, December 2, 2025 at 3:00 PM

MANDATORY PRE-RFP MEETING

Wednesday, October 29, 2025 at 10:00 AM

Town of Cutler Bay

RFP No. 25-03

Emergency Debris Road Clearing Services

Page 1 of 119

SECTION

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

TOWN OF CUTLER BAY

RFP No. 25-03

EMERGENCY DEBRIS ROAD CLEARING SERVICES

TABLE OF CONTENTS

TITLE

PAGE(S)

Advertisement for Proposals

3

Introduction

4-16

Special Conditions

17-22

Detailed Requirements

23-27

Proposal Requirements Checklist

28

Proposal Package Unit Price Amount Schedule

29-32

List of Proposed Subcontractors

33

Contract

34-84

Proposal Confirmation

85

Equipment List

86

Proposer’s Qualifications

87-94

References

95

Indemnification Clause

96

Certification Regarding Debarment

97-98

Certification Regarding Lobbying

99

Non-Collusive Affidavit

100-101

Drug-Free Workplace Form

102

Sworn Statement of Public Entity Crimes

103-105

Exception to The Request for Proposals

106

Proposal Bond

107-108

Performance and Payment Bond

109-111

Acknowledgement of Conformance with OSHA Standards 112

Addendum Acknowledgement Form

113

Anti-Kickback Affidavit

114

Appendix A

115-119

Town of Cutler Bay

RFP No. 25-03

Emergency Debris Road Clearing Services

Page 2 of 119

TOWN OF CUTLER BAY

RFP No. 25-03

EMERGENCY DEBRIS ROAD CLEARING SERVICES

ADVERTISEMENT FOR PROPOSALS

The Town of Cutler Bay is requesting proposals from qualified proposers to provide EMERGENCY DEBRIS

ROAD CLEARING SERVICES. Interested proposers should visit the Town’s website at www.cutlerbay-fl.gov or

DemandStar to obtain the Request for Proposal package. Packages may also be picked up during normal business

hours at the Office of the Town Clerk, Mauricio Melinu, CMC, located at:

Town of Cutler Bay

10720 Caribbean Blvd., Suite 105

Cutler Bay, FL 33189

Proposals must be submitted no later than Tuesday, December 2, 2025, at 3:00 PM by one of the following

methods (not both):

Electronic Submission

In-Person

Electronic responses can be submitted via DemandStar at

https://network.demandstar.com/

Proposals must include one (1) original and three (3) bound paper copies of the

submittal, and one (1) USB flash drive completely duplicating the original proposal

of the submittal. Responses to the proposal must be received by Mauricio Melinu,

CMC, Town Clerk at Town Hall, 10720 Caribbean Blvd, Ste 105, Cutler Bay,

FL. 33189. All submittals must be sealed and clearly marked on the outside “RFP

No. 25-03 Emergency Debris Road Clearing Services”.

A MANDATORY (virtual and in-person) Pre-RFP Meeting will be held on Wednesday, October 29, 2025, at

10:00 AM in the Town Hall Council Chambers, 10720 Caribbean Blvd., Suite 115, Cutler Bay FL 33189. If

attending virtually, the meeting will be available using Zoom communications media technology platform.

Registration is required. To register in advance, please visit:

https://us06web.zoom.us/webinar/register/WN_fY_l5pZjTkSEJ26CrIo6hg

Proposals will be publicly opened and read on Tuesday, December 2, 2025, at 3:00 PM in the Town Hall Council

Chambers, 10720 Caribbean Blvd, Ste. 115, Cutler Bay, Florida 33189. If attending virtually, the meeting will be

available via Zoom communications media technology platform. Registration is required. To register in

advance, please visit:

https://us06web.zoom.us/webinar/register/WN_LgLrpEmzTFKfZiV8DKYTxw

Late Submittals and facsimile submissions will not be considered. The proposer shall bear all costs associated

with the preparation and submission of the proposal.

Women/Minority Owned and Emerging Small Businesses are invited to submit bids on this project.

Pursuant to Town Code Chapter 24, Article II, Section 24-228 of the Town Charter, public notice is hereby given

that a “Cone of Silence" is imposed concerning the Town’s competitive purchasing process, which generally

prohibits communications concerning the RFP from the time of advertisement of the RFP until such time as the

Town Manager makes a written recommendation to the Town Council concerning the competitive purchase

transaction. Please see the detailed specifications for the public solicitation for services for a statement fully

disclosing the requirements of the “Cone of Silence”.

Pursuant to Section 4-19 of the Town Code; Section 7.6 of the Town Charter, vendors of the Town are required to

disclose any campaign contributions to the Town Clerk, and each vendor must do so prior to and as a condition of

the award of any Town contract to the vendor. Please see the detailed specifications of this solicitation for further

details.

The Town of Cutler Bay reserves the right to accept or reject and/or all proposals or parts of proposals, to workshop

or negotiate any and all proposals, to waive irregularities, and to request re-proposals on the required materials or

services or take any other such actions that may be deemed in the best interest of the Town.

Rafael G. Casals, ICMA-CM, CFM

Town Manager

Town of Cutler Bay

RFP No. 25-03

Emergency Debris Road Clearing Services

Page 3 of 119

SECTION 1

INTRODUCTION

EMERGENCY DEBRIS ROAD CLEARING SERVICES

RFP No. 25-03

The Town of Cutler Bay (“Town”), a municipality located in Miami-Dade County, Florida, desires

to receive proposals for the selection of a contractor to provide “EMERGENCY DEBRIS ROAD

CLEARING SERVICES”.

The Town intends to execute an agreement with a selected Contractor to provide such services.

1. SCHEDULE OF EVENTS

No

Event

1

Advertisement/ Distribution of RFP & Cone of Silence

Begins

Mandatory Pre-RFP Response Meeting

2

(virtual and in-person)

10720 Caribbean Blvd., Council Chambers

Cutler Bay, Florida 33189

3 Deadline to Submit Questions

Date*

October 3, 2025

October 29, 2025

November 5, 2025

Time*

(EST)

9:00 AM

10:00 AM

1:00 PM

4 Deadline for Town to Provide Responses to Questions November 21, 2025 5:00 PM

5 Deadline to submit RFP-Response

December 2, 2025 3:00 PM

6 Evaluation of Proposals

7

Announcement of selected Contractors/Cone of Silence

Ends

December 3, 2025

through

January 7, 2026

January 21, 2026

8:00 AM

to

5:00 PM

6:00 PM

*The Town reserves the right to change the scheduled dates and time.

Town of Cutler Bay

RFP No. 25-03

Emergency Debris Road Clearing Services

Page 4 of 119

1.1 Defined Terms

Terms used in these Instructions to Proposers are defined and have the meaning

assigned to them. The term "Proposer" means one who submits a proposal directly to

the Town as distinct from a Sub-Contractor, who submits a proposal to the Proposer.

The term "Successful Proposer" means the best, qualified, responsible and responsive

Proposer to whom the Town (on the basis of Town’s evaluation as hereinafter

provided) makes an award. The term "Town" refers to the Town of Cutler Bay, a

municipal corporation of the State of Florida. The term "Proposal Package" includes

all items as listed and identified in Section IV. The term "Contractor" shall mean the

individual(s) or firm to whom the award is made or also referred to as the Successful

Proposer. The term "Contractor Administrator" shall mean the Town Manager or his

designee.

2. GENERAL

The following instructions are given for the purpose of guiding Proposers in properly

preparing their proposals. These instructions have equal force and weight with other portions

of the specifications and strict compliance is required with all the provisions contained herein.

3. PROPOSAL REQUIREMENTS

3.1 Scope of Services Proposed

Clearly describe how Proposer will perform the Scope of Services proposed, including

a work plan and an explanation of methodology to be followed to perform the Services

required in this RFP.

3.2 Proposer Qualifications

This section of the proposal should give a description of the proposer, including the

size, range of activities, and number of years of relative experience with large

accounts. Particular emphasis should be given as to how the firm-wide experience and

expertise in this type of project will be brought to bear on the proposed project. This

section must also identify the contact person and telephone number.

3.3 Proposal Package

All proposals shall be submitted on the Town provided Proposal Package forms.

Failure to do so may cause the proposal to be rejected. All blanks on the proposal

forms must be completed. For further information as to the Instructions to Proposers

or the Proposal Package contact Mauricio Melinu, CMC, Town Clerk at (305) 234-

4262 or Email: mmelinu@cutlerbay-fl.gov.

Town of Cutler Bay

RFP No. 25-03

Emergency Debris Road Clearing Services

Page 5 of 119

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238910Site Preparation Contractors

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