Project Information

Bid Title

On-Call Subsurface Utility Engineering (SUE) Services

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

May 22, 2026

Closing Date

Jun 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

354-UT26-30

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Solicitation Number:	354-UT26-30
Project Title:	On-Call Subsurface Utility Engineering (SUE) Services
Description:	The Town of Cary is seeking sealed proposals from qualified firms to provide Subsurface Utility Engineering Services. Questions are due by June 3, 2026. Final proposals are due June 17, 2026 at 5:00 PM ET.
Opening Date:	6/17/2026 5:00 PM
Posted Date:	5/23/2026
Status:	Open
Department:	TOWN OF CARY

Solicitation Number * 354-UT26-30	Department TOWN OF CARY	Status Reason Open
Opening Date 2026-06-17T17:00:00.0000000	Posted Date * 2026-05-22T15:47:39.0000000Z	Primary Commodity Code Professional engineering services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Kathryn McMillan
Description The Town of Cary is seeking sealed proposals from qualified firms to provide Subsurface Utility Engineering Services. Questions are due by June 3, 2026. Final proposals are due June 17, 2026 at 5:00 PM ET.

Attachment Preview

REQUEST FOR QUALIFICATIONS

RFQ #354-UT26-30

Project Title: On-Call Subsurface Utility Engineering (SUE) Services

Issue Date: May 22, 2026

Due Date: June 17, 2026, at 5:00 PM ET

Issuing Department: Utilities

Direct all inquiries concerning this RFQ to:

Zach Rotstein, EI

Project Manager

Email: zach.rotstein@carync.gov

Table of Contents

1 INTRODUCTION............................................................................................................................. 1

1.1 Purpose & Background.......................................................................................................................1

1.2 RFQ Timeline...........................................................................................................................................1

1.3 Questions...................................................................................................................................................2

1.4 Submittal Requirements and Contact Information ................................................................2

1.5 Rights to Submitted Material............................................................................................................3

1.6 Communications ....................................................................................................................................3

1.7 Lobbying.....................................................................................................................................................3

1.8 Gifts and Favors.....................................................................................................................................3

1.9 Proposer Expenses ..............................................................................................................................3

1.10Proposer Acceptance ..........................................................................................................................3

2 QUALIFICATIONS PACKAGE .................................................................................................. 5

2.1 Request for Qualifications Required Document Format ....................................................5

2.2 Hourly Rates ............................................................................................................................................6

2.3 Qualifications Package Documents..............................................................................................6

3 PROPOSAL EVALUATION ........................................................................................................ 7

3.1 Evaluation Criteria.................................................................................................................................7

3.2 Final Selection.........................................................................................................................................7

3.3 Notice to Proposers Regarding RFQ Terms and Conditions ..........................................7

4 SCOPE OF SERVICES ................................................................................................................ 8

5 EXECUTION OF PROPOSAL..................................................................................................11

APPENDIX I ............................................................................................................................................. 12

APPENDIX II............................................................................................................................................ 13

APPENDIX III .......................................................................................................................................... 15

1 INTRODUCTION

1.1 Purpose & Background

The Town of Cary is seeking one or more qualified firm(s) with which to contract for the

following services:

The Town of Cary, hereafter referred to as the “Town”, is issuing this Request for

Qualifications (RFQ) to solicit proposals from qualified firms, hereafter referred to as the

“Professional”, to provide Subsurface Utility Engineering (SUE) services for the Town.

The categories and scope of services for this RFQ are listed in Section 2. The Project is

to establish the location of existing underground utilities within the proposed project limits

of various construction projects in the planning, design, preconstruction, or construction

phase. The SUE services required for these types of projects would be an on-call and as

needed basis for two (2) years, with a two (2) year optional extension. At the sole

discretion of the Town, one or more Professionals may be selected and awarded

contracts under this RFQ. Contracts will be set up on a unit cost basis with individual task

orders for each project. Task orders will be funded through existing Town projects or

operational funds.

The Town reserves the right to cancel the program any time and create a new program

as needed. Selected Professionals that do not meet the Town’s performance

expectations, routinely decline opportunities to participate in projects offered through the

program, or lose significant internal expertise submitted with their original RFQ

response/Proposal may be dropped from the program. A Master Agreement for On-Call

Subsurface Utility Engineering (SUE) Services will be the basis of the contract with

associated Task Orders for each project which outlines a particular project’s scope of

work (see Appendix III).

A detailed scope of services is provided in Section 4 of this solicitation.

Information related to this solicitation, including any addenda, will be posted to the North

Carolina electronic Vendor Portal (NCeVP) at: https://evp.nc.gov/.

1.2 RFQ Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The Town of Cary reserves the right to modify and/or adjust this schedule to meet the

needs of the project. All times shown are Eastern Time (ET):

RFQ Process

RFQ Advertisement Date

Deadline for written questions

Town Response to Questions (anticipated)

Submittal Due Date and Time

Date and time

May 22, 2026

June 3, 2026

June 10, 2026

June 17, 2026, 5:00 PM

1

1.3 Questions

Requests for clarification and questions to this RFQ must be received by the Town not

later than the date shown above in Section 1.2, entitled “RFQ Timeline”, for the submittal

of written inquires. The Town will not entertain any further questions after the due date.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual:

Contact Name

Zachary Rotstein, EI

Email Address

Zach.rotstein@carync.gov

Indicate “RFQ #354-UT26-30 – Questions” in the subject of the email. Questions

submitted via telephone will not be answered.

The Firm’s failure to request clarification and submit questions by the date in the RFQ

Timeline above shall be considered to constitute the Firm’s acceptance of all Town’s

requirements. The Town shall issue addenda reflecting questions and answers to this

RFQ, if any, which shall be posted to the NCeVP Website. No information, instruction or

advice provided orally or informally by any Town personnel, whether made in response

to a question or otherwise in connection with this RFQ, shall be considered authoritative

or binding. Respondents shall be entitled to rely only on written material contained in an

Addendum to this RFQ.

It is important that all Respondents submitting to this RFQ periodically check the

NCeVP website for any Addenda. It is the Respondent’s responsibility to ensure

that all addenda have been reviewed and, if required, signed and returned.

1.4 Submittal Requirements and Contact Information

Electronic responses ONLY will be accepted using the eBid button displayed on the NC

IPS website. In order to submit proposals electronically, interested parties must be logged

into IPS. Registration information is available at NC Electronic Vendor Portal (eVP).

Proposals must be clearly marked with name of the submitting company, the RFQ number

and RFQ title (i.e., Company Name 354-UT26-30 On-Call SUE Services).

Proposers must submit one (1) electronic version, submitted as a viewable and printable

Adobe Portable Document File (PDF), on or before the submittal due date and time

provided in Section 1.2. Submissions that do not comply with the stated submission

method will be deemed non-responsive.

Cary reserves the right to reject any or all proposals for any reason and to waive any

informality it deems in its best interest. Any requirements in the RFQ that cannot be met

must be indicated in the proposal. Proposers must respond to the entire Request for

Qualifications (RFQ). Any incomplete proposal may be eliminated from competition at

the discretion of Cary.

It is the responsibility of the Firm to ensure that their response arrives at the designated

location specified in this Section by the due date and time specified in Section 1.2 RFQ

Timeline.

2

1.5 Rights to Submitted Material

All proposals and supporting materials, as well as correspondence relating to this RFQ,

shall become the property of the Town. The content of all submittals will be held

confidential until the selection of the firm is made. Proposals will be reviewed by the

Evaluation Team, as well as other Town staff and members of the general public who

submit public record requests. Any proprietary data must be clearly marked. In submitting

a Proposal, each Prospective Proposer agrees that the Town may reveal any trade secret

materials contained in such response to all Town staff and Town officials involved in the

selection process and to any outside consultant or other third party who serves on the

Evaluation Team or who is hired by the Town to assist in the selection process. Proposals

marked entirely as “confidential”, “proprietary”, or “trade secret” will be considered non-

responsive and will be removed from the evaluation process.

1.6 Communications

All communications of any nature regarding this RFQ with any Town staff, elected Town

officials, evaluation committee members are strictly forbidden from the time the

solicitation is publicly posted until award. Questions must be submitted in writing to the

individual designated in Section 1.3 prior to the deadline provided in Section 1.2.

Violation of this provision may result in the Firm’s proposal being removed from

consideration.

1.7 Lobbying

By responding to this solicitation, the Firm certifies that it has not and will not pay any

person or firm to influence or attempt to influence an officer or employee of the Town or

the State of North Carolina, or any elected official in connection with obtaining a contract

as a result of this RFQ.

1.8 Gifts and Favors

Contractor shall become aware of and comply with laws related to gifts and favors,

conflicts of interest and the like, including N.C.G.S. §14-234, N.C.G.S. §133-1, and

N.C.G.S. §133-32

1.9 Proposer Expenses

The Town of Cary will not be responsible for any expenses incurred by any Firm in the

development of a response to this Request for Qualifications or any other activities

associated with this procurement including but not limited to any onsite (or otherwise)

interviews and/or presentations, and/or supplemental information provided, submitted, or

given to Town of Cary and/or its representatives. Further, the Town of Cary shall reserve

the right to cancel the work described herein prior to issuance and acceptance of any

contractual agreement/purchase order by the recommended Firm even if the awarding

authority for each entity has formally accepted a recommendation.

1.10 Proposer Acceptance

Submission of any proposal indicates a Proposer’s acceptance of the conditions

contained in this RFQ unless clearly and specifically noted otherwise with the proposal.

The Town of Cary has the sole discretion and reserves the right to cancel this RFQ, and

to reject any and all proposals, to waive any and all informalities and/or irregularities, if it

3

Commodity Codes

• NAICS 541330Engineering Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.