Project Information

Bid Title

Processed Foods Using USDA Commodities

Issuing Agency

Office of Superintendent of Public Instruction

Location

Washington

Published Date

Nov 25, 2025

Closing Date

Dec 22, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP - 2026-13

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Number	Document(s)	Updates	Status	Agency Contact Name
RFP - 2026-13	Processed Foods Using USDA Commodities	Processed Foods Using USDA Commodities - Amended	Due: 12/22/2025 - 10:00am	Brenda Merritt	Log in to the Pre-Bid Conference Here	December 2, 2025 - 1:00pm

Attachment Preview

Request for Proposals No. 2026-13

Processed Foods Using USDA Commodities

STATE OF WASHINGTON

OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

OLYMPIA, WASHINGTON

PROJECT TITLE: Processed Foods Using USDA Commodities

PRE-BID CONFERENCE: 1:00 p.m., Pacific Daylight Savings Time (PDST) on Tuesday, December

2, 2025

ZOOM Link: USDA Pre-Bid Conference Virtual Meeting (optional)

PROPOSAL DUE DATE: 10:00 a.m., Pacific Daylight Savings Time (PDST) on Monday, December 15,

2025

ESTIMATED CONTRACT PERIOD: July 1, 2026 – June 30, 2027. Amendments extending the period

of performance, if any, shall be at the sole discretion of OSPI.

CONSULTANT ELIGIBILITY: This solicitation is open to those Consultants who satisfy the minimum

qualifications stated herein and that are available for work in Washington State.

SUBMIT PROPOSAL TO:

Proposal Delivered by Email:

Brenda.Merritt@k12.wa.us

All communications concerning this RFP must be directed only to the RFP Coordinator via email. Any

other communication will be considered unofficial and non-binding on OSPI. Consultants are to rely

on written statements issued by the RFP Coordinator. Communication directed to parties other than

the RFP Coordinator may result in disqualification of the Consultant.

This RFP is available at the Office of Superintendent of Public Instruction (OSPI) website and at the

Department of Enterprise Services, Washington Electronic Business Solution (WEBS) Procurement

website. All RFP amendments and/or Consultant questions and OSPI answers will be posted to these

sites. All interested Consultants must be registered with WEBS under the following commodity codes

in order to receive automatic notifications:

385-42 Frozen foods; 385-44 Meat Entrees (Includes Beef and Pork); 961-06 Misc. Services No. 1 (Not

otherwise classified) Beef, Pork, and other Meat Processing Services; 962-75 Misc. Services, No. 2 (Not

otherwise classified) Seafood Processing Services; 962-59 Misc. Services No. 2 (Not otherwise classified) Food

Processing Services; 385-57 Frozen Foods – Pizzas; 390-07 Perishable Foods – Cheese; 370-35 Food

Processing and Canning Equipment and Supplies – Oil, USDA Approved for Food Processing; 385-96 Frozen

Foods – Frozen Vegetables; 375-54 Bakery Products (Fresh) Foods – Pizza; 961-59 Misc. Services No. 1 (Not

otherwise classified) Poultry Hatching and Processing Services; 385-47 Frozen Foods – Specialty Entrees

(Including Corn Dogs, Lasagna, Mexican Food, etc.); 393-54 Staple Grocery and Grocer’s Misc. Items Foods

– Fruits, Canned, Processed and Preserved (Incl. Fruit Sauces and Puree); 393-60 Staple Grocery and Grocer’s

Misc. Items Foods – Fruit and Vegetable (Not Frozen) Juices

OSPI, and its contractors and subcontractors, must not discriminate in any programs or services based on sex,

race, creed, religion, color, national origin, age, marital status, honorably discharged veteran or military status,

sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service

animal by a person with a disability, and must comply with state and federal nondiscrimination laws, including

Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Americans with

Disabilities Act, and Title VI of the Civil Rights Act of 1964. Questions and complaints of alleged discrimination

should be directed to the Equity and Civil Rights Director at 360-725-6162/TTY: 360-664-3631; or P.O. Box 47200,

Olympia, WA 98504-7200; or equity@k12.wa.us.

2

Table of Contents

Section A. INTRODUCTION ............................................................................................................................. 5

A.1. DEFINITIONS............................................................................................................................................. 5

A.2. PURPOSE OF REQUEST FOR PROPOSALS................................................................................... 7

A.3. BACKGROUND ......................................................................................................................................... 7

A.4. OBJECTIVE AND SCOPE OF WORK ................................................................................................ 7

A.5. BIDDER QUALIFICATIONS.................................................................................................................. 8

A.6. PERIOD OF PERFORMANCE............................................................................................................... 9

A.7. FUNDING .................................................................................................................................................... 9

A.8. SPECIFICATIONS......................................................................................................... 10

A.9.PAYMENT TERMS ........................................................................................................... 10

A.10.AMERICANS WITH DISABILITIES ACT .........................................................................................10

A.11. BUY AMERICAN……………………………………………………………………………………..…………………10

A.12. FEDERAL RESTRICTIONS ON LOBBYING………………………………………………………………..10

A.13. DEBARMENT AND SUSPENSION ……………………………………………………………………………10

Section B. GENERAL INFORMATION FOR BIDDERS .........................................................................11

B.1. RFP COORDINATOR ............................................................................................................................11

B.2. QUESTIONS & ANSWERS .................................................................................................................11

B.3. ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES ..................................................11

B.4. COMPLAINT PROCEDURE ......................................................................................... 12

B.5. SUBMISSION OF PROPOSALS................................................................................... 12

B.6. WITHDRAWAL/MODIFICATION ............................................................................... 13

B.7. PROPRIETARY INFORMATION/PUBLIC DISCLOSURE ............................................ 13

B.8. ADDENDUMS AND AMENDMENTS TO THE RFP.................................................... 13

B.9. SMALL BUSINESS, MINORITY & WOMEN’S BUSINESS ENTERPRISES (MWBE), AND

VETERAN-OWNED BUSINESS PARTICIPATION ..................................................................................14

B.10. ETHICS, POLICIES, & LAW ...........................................................................................................15

B.11. ACCEPTANCE PERIOD....................................................................................................................15

B.12. RESPONSIVENESS............................................................................................................................15

B.13. MOST FAVORABLE TERMS..........................................................................................................15

B.14. CONTRACT AND GENERAL TERMS & CONDITIONS......................................................16

3

B.15. COSTS TO PROPOSE .......................................................................................................................16

B.16. NO OBLIGATION TO CONTRACT .............................................................................................17

B.17. REJECTION OF PROPOSALS........................................................................................................17

B.18. COMMITMENT OF FUNDS...........................................................................................................17

B.19. STATEWIDE VENDOR PAYMENT REGISTRATION............................................................17

B.20. INSURANCE COVERAGE................................................................................................................17

Section C. PROPOSAL CONTENTS .............................................................................................................18

C.1. LETTER OF SUBMITTAL (MANDATORY) ...................................................................................18

C.2. VENDOR PROFILE/REFERENCES (SCORED) .............................................................................18

C.3. COST PROPOSAL........................................................................................................................................

Section D. EVALUATION AND AWARD ...................................................................................................22

D.1. EVALUATION PROCEDURE ..............................................................................................................22

D.2. AWARD CRITERIA ................................................................................................................................22

D.3. EVALUATION PROCESS AND SCORING ……………………………………………………………..…….22

D.4. SCORING PREFERENCE RELATED TO POLYCHLORINATED BIPHENYLS ..................23

D.5. SELECTION OF APPARENT SUCCESSFUL BIDDER.................................................................26

D.6. NOTIFICATION TO BIDDERS...........................................................................................................26

D.7. DEBRIEFING OF UNSUCCESSFUL BIDDERS..............................................................................26

D.8. PROTEST PROCEDURE........................................................................................................................27

Section E. RFP EXHIBITS.................................................................................................................................29

EXHIBIT A...............................................................................................................................................................30

EXHIBIT B ...............................................................................................................................................................32

EXHIBIT C ............................................................................................................................................................ 342

EXHIBIT D............................................................................................................................................................ 383

EXHIBIT E................................................................................................................................................................37

EXHIBIT F...................................................................................................Error! Bookmark not defined.8

EXHIBIT G...............................................................................................................................................................51

EXHIBIT H............................................................................................................................................................ 584

EXHIBIT I...................................................................................................... Error! Bookmark not defined.

4

Section A. INTRODUCTION

This section describes the purpose of the RFP and provides information about this procurement,

including the potential scope of the opportunity and requirements.

A.1. DEFINITIONS

Definitions for the purposes of this RFP include:

Agency or OSPI – The Washington State Office of Superintendent of Public Instruction; the entity

issuing this RFP.

Amendment – A unilateral change to the Solicitation that is issued by OSPI at its sole discretion and

posted on WEBS and OSPI’s website.

Apparent Successful Bidder (ASB) – A Bidder submitting a response to this Solicitation that is

evaluated and is identified and announced by OSPI as providing the best value to the Agency.

Upon execution of a Contract, the ASB is referred to as the successful Bidder or the Contractor.

Bid – An offer, proposal, or quote for goods or services submitted in response to this RFP.

Bidder – Individual organization, public or private agency submitting a proposal in order to attain a

contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant, and Vendor are

interchangeable.

Competitive Solicitation – A documented formal process providing an equal and open opportunity

to Bidders or Consultants culminating in a selection based on predetermined criteria.

Complaint – A process that may be followed by a Consultant prior to the deadline for bid submission

to alert OSPI of certain types of asserted deficiencies in the Solicitation.

Consultant – Individual organization, public or private agency submitting a proposal in order to

attain a contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant, and

Vendor are interchangeable.

Contractor – Individual or company whose proposal has been accepted by OSPI and is awarded a

fully executed, written contract.

Debriefing – A short meeting an unsuccessful Bidder may request with the Coordinator following

the announcement of the Apparent Successful Bidder for the purpose of receiving information

regarding the review and evaluation of that Bidder’s Response.

Fiscal Year – In Washington State, a 12-month period extending from July 1 of one calendar year to

June 30 of the next calendar year.

Proposal – A formal offer submitted in response to this RFP.

5

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.