Project Information

Bid Title

2026 Street Sweeping

Issuing Agency

Hancock County

Location

Indiana

Published Date

Nov 14, 2025

Closing Date

Dec 16, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	2026 Street Sweeping
Category:	County Highway Dept.
Status:	Open

Description: The Board of Commissioners of Hancock County will receive bids for Street Sweeping at their office in the Hancock County Courthouse Annex, 111 American Legion Place, Greenfield, IN 46140 until 8:00 A.M. on the 16th day of December, 2025. Bids will be evaluated based upon inspection, testing, quality, workmanship, delivery and suitability for particular purpose. The bid will be awarded to the lowest responsible and responsive bidder, except that Hancock County retains the right to reject any or all bids when it is in the best interest of the county. The specifications will be available beginning November 14, 2025 in the Hancock County Highway Department, 921 Osage, Greenfield, IN, or the county website. https://www.hancockin.gov/248/Highway-Department Deliver bids to Auditors office. 111 South American Legion Place, Suite 217 Greenfield, IN 46140 Publication Date/Time: 11/14/2025 8:00 AM Closing Date/Time: 12/16/2025 8:00 AM Related Documents: 2026 Street Sweep Bid

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BID PROPOSAL AND SPECIFICATIONS

FOR

2026 STREET SWEEPING

THE BOARD OF COUNTY COMMISSIONERS

HANCOCK COUNTY, INDIANA

BOARD OF COMMISSIONERS

BILL SPALDING

GARY MCDANIEL

JEANNINE GRAY

AUDITOR

DEBRA CARNES

ENGINEER

GARY POOL, P.E.

Notice of Bids

The Board of Commissioners of Hancock County will receive bids for Street Sweeping at

their office in the Hancock County Courthouse Annex, 111 American Legion Place,

Greenfield, IN 46140 until 8:00 A.M. on the 16th day of December, 2025.

Bids will be evaluated based upon inspection, testing, quality, workmanship, delivery and

suitability for particular purpose. The bid will be awarded to the lowest responsible and

responsive bidder, except that Hancock County retains the right to reject any or all bids

when it is in the best interest of the county.

The specifications will be available beginning November 14, 2025 in the Hancock

County Highway Department, 921 Osage, Greenfield, IN, or the county website.

https://www.hancockin.gov/248/Highway-Department

Deliver bids to Auditors office. 111 South American Legion Place, Suite 217

Greenfield, IN 46140

Nov 13 & 20, 2025

Board of Commissioners

Hancock County, Indiana

ITEMIZED PROPOSAL

FOR STREET SWEEPING

ON HANCOCK COUNTY ROADS - 2026

Submitted by: ______________________

______________________

______________________

Date: __________________

Line # DESCRIPTION

1 Street sweeper, with operator, and debris disposal

PRICE PER

CENTERLINE MILE

Description of street sweeping equipment, including year, make, model and capacity:

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_

Signature ___________________________________ Title _____________________________

INFORMATION FOR BIDDERS

1. PROPOSAL

The Proposal shall consist of the completed Proposal Form and Bid Form 96. These forms

must be contained in a sealed envelope, which shall be properly marked on the outside to

show the name of the bidder, name of the work being bid upon, and the time when said bids

are scheduled to be opened.

2. SIGNATURES

Each proposal must be signed in ink by the person, member of the firm, or authorized officer

of the corporation, making the proposal. The title, position, or character of the person

signing said proposal must be shown under said person's name.

3. FILING

All proposals shall be filed at the place and prior to the time set out herein.

4. WITHDRAWAL OF PROPOSAL

No bid may be withdrawn, altered, or qualified after the scheduled time for opening; and all

bids shall remain in effect for (15) days.

5. RIGHT TO REJECT BIDS

The County expressly reserves the right to reject any or all bids.

6. AWARD

The County will, without unnecessary delay and at the earliest possible time, make the award

to the best Contractor. The Contractor's proposal is an offer and when this offer is accepted,

the proposal and acceptance together shall constitute a valid contract to do the work

contemplated and shall operate, as against the Contractor, as a completed making of the

contract.

7. PRICES

Prices must always be stated in figures and shall be stated in words also where requested.

All prices must be so distinctly expressed that there can be no doubt as to the meaning there-

of. Illegible figures shall be just cause for rejection of any proposal.

8. UNIT PRICES

The bids shall be submitted as unit prices as called for on ITEMIZED PROPOSAL FORM

included in the proposal.

9. ESTIMATED QUANTITIES

The estimated quantities shown on the Proposal Form are the engineer's estimates of the

quantities required to complete the work. Said quantities are intended to be true and

correct but are not guaranteed. If there is a difference between the quantities shown on

the Proposal Form and the quantities actually required to complete the work, the actual

amount will be used as payment.

10. QUALIFICATIONS

Persons, firms, or corporation submitting quotations shall be prepared to demonstrate to the

satisfaction of the County that they have the proper facilities, expert workmen, necessary

capital, and experience to execute the contract in a proper manner. No Contractor will be

considered responsible who has failed to carry out any contract entered into with the County

or who has shown poor quality workmanship in the past.

11. MOBILIZATION

There is no direct payment for the first mobilization and demobilization, these costs shall be

included in the price of other items.

12. PAYMENT

Payment is based on the unit price quantities actually completed. Payment will be made to

the contractor after submittal of invoice. Invoices will be paid on the following schedule: in-

voice in by the 1st or 16th of the month, check will be cut within 4 weeks.

13. CONTRACT TIME FOR COMPLETION

The bidder's attention is directed to the fact that the work shall be arranged and prosecuted in

such a manner that the contract shall be completed by May 29, 2026.

14. SUBLETTING OF CONTRACT

The Contractor shall not sublet, sell, transfer, assign or otherwise dispose of the contract or

any portion thereof, nor of the work provided for herein, to any person, firm or corporation

without the written consent of the County.

15. INSURANCE

Prior to commencing work, a certificate of insurance shall be filed with the County.

Insurance requirements shall be that required by the current INDOT specifications section

103.04. Take note that in section 103.04(e) that the named insured will be Hancock County

c/o Hancock County Board of Commissioners, 111 American Legion Place, Suite 217,

Greenfield, Indiana 46140. The payment for the Owners' and Contractors' Protective

Liability Insurance Premium will be included in the cost of the pay items and not as a

separate item.

16. INDEMNIFICATION: The Contractor shall indemnify, defend and hold harmless

the Owner and his agents and employees from and against all claims, damages, losses and

expenses including costs and attorney fees arising out of or resulting from the perfor-

mance of the work, provided that any such claim, damage, loss, or expense (a) is

attributable to bodily injury, sickness, disease or death, or to injury to or destruction of

tangible property(other than the work on the project) including the loss of use resulting

therefrom, and (b) is caused in whole or in part by any negligent act or indirectly

employed by any of them or anyone for whose acts any of them may be liable, regardless

of whether or not it is caused in part by a party indemnified hereunder.

In any and all claims against the Owner or any of his agents or employees, by any

employees employed by any employee of the Contractor, any Subcontractor, anyone

directed by any of them or anyone for whose acts any of them may be liable, the

indemnification obligation under this Paragraph shall not be limited in any way by any

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 561790Other Services to Buildings and Dwellings

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