Project Information

Bid Title

DPW - 2026 Paving Projects

Issuing Agency

City of Claremont

Location

New Hampshire

Published Date

Jan 6, 2026

Closing Date

Feb 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

REQUEST FOR PROPOSAL (RFP) DPW - 2026 Paving Projects

General:

The City of Claremont, NH (hereafter referred to as the “CITY”) invites qualified firms to

submit proposals for the DPW - 2026 Paving Projects (hereafter referred to as the "CONTRACTOR"). Details of the project will be covered in the scope of work section and are attached in the Documents section on the City of Claremont's website, claremontnh.com.

Instructions:

A mandatory pre-bid meeting will be held at the Department of Public Works, located at 8 Grandview Street, Claremont, NH 03743, on Tuesday, January 20, 2026, at 10:00 AM EST.

Proposals must be submitted in a sealed envelope no later than 10:00 AM EST on Tuesday, February 3, 2026, c/o City Manager’s Office, City Hall, 58 Opera House Square, Claremont, NH 03743. Envelope must be clearly marked “DPW - 2026 Paving Projects”.

Bid opening date will be 10:00 AM EST on Friday, February 6, 2026, in City Council Chambers, 58 Opera House Square, Claremont, NH 03743. Proposals will be opened publicly at that time.

Submission Deadline: February 03, 2026

Documents

• DPW-2026 Paving Projects

Contact Information

Public Works
Alex Gleeson, Director of Public Works | (603) 542-7020 or dpw@claremontnh.com

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DPW- 2026 Paving Projects

Request for Proposal

Bid Specifications

City of Claremont, New Hampshire

Contract Administrator:

Department of Public Works

City of Claremont

8 Grandview Street

Claremont, NH 03743

(603) 542-7020

dpw@claremontnh.com

January 6th, 2026

CITY OF CLAREMONT

REQUEST FOR PROPOSAL

2026 PAVING PROJECTS

The City of Claremont, New Hampshire, is accepting Bid Proposals for their 2026 roadway paving projects.

PROJECT DETAILS: The City’s summer roadway paving project which includes Sections (see attached

maps), may include one or a combination of the following tasks with descriptions listed below that the

contractor shall follow:

• ADJUSTING STRUCTURES:

• Claremont DPW will adjust structures as needed.

• PAVEMENT MILLING:

• All pavement saw cutting may be completed after grinding operations. All 3” or larger asphalt chunks

that are not ground shall be removed from the site by the contractor and disposed of at the DPW prior to

paving.

• CLAREMONT DPW:

• Will need to complete water, sewer, and drainage improvements prior to any paving.

• SAW CUT/ MILLED JOINTS:

• To match all existing pavement depth. This item is subsidiary to all other work on the project.

• PAVEMENT RECYCLING:

• Initial Grinding - Existing pavement surfaces shall be ground to a depth of approximately 12” deep, and

full width of said roads, for all locations specified.

• Final Grinding - Upon completion of initial grinding, 1 ½” crushed gravel or stone may be added where

needed, across the ground portion of the roadway and then final grinding passes shall be completed to

create a homogeneous mixture of the recycled asphalt and the 1 ½” crushed gravel or stone. (NOTE: All

pavement saw cutting may be completed after grinding operations. All 3” or larger asphalt chunks that

are not ground shall be removed from the site by the contractor and disposed of at the DPW prior to

paving).

• INITIAL GRADING & COMPACTION:

• Establish the roadway centerline, finish grade and compact all ground sections of pavement. Cross-slope

of the road shall be graded to 2%+/- from the centerline or shall match the existing cross-slope of the road

with prior approval from the Highway Director or foreman in charge. Existing roadway profiles may be

adjusted to accommodate additional crushed gravel material with prior approval. All drainage courses

shall be maintained and shall be cleaned free of debris that may fall into them. This item is subsidiary to

pavement grinding that will be necessary for the project. Contractor will be responsible for erosion

control.

• FINE GRADING:

• Contractor to do fine grading and compact all finish graded roadways prior to paving.

• ROADWAY SWEEPING:

• Remove sand, grit, and debris material from the surface of each roadway prior to paving or applying

emulsion. This task is subsidiary to all other work on the projects.

• EMULSIFIED ASPHALT TACK COAT:

• On all saw cut joints and curb. Apply a uniform coating of emulsion joint adhesive to the exterior surfaces

of raised sewer manhole covers and raised drainage structures as well as the area between the milled or

existing surfaces and new asphalt before paving, as applicable (excludes paver leveling courses).

• ROADWAY PAVING BASE COURSE:

• Contractor shall construct a full width 2” HMA (hot mix asphalt) base course using ¾” hot mix asphalt.

• ROADWAY SHIM:

• Where applicable, full width shims of ½” HMA to fill in ruts and depressions before adding wearing

course. Shims will be indicated on worksheets on roads.

• ROADWAY DRAG SHIM:

• Where applicable, drag shim to fill in ruts, eight (8) feet in width. Drag shim will need to sit for two (2)

days prior to wearing course being applied. Drag shims will be ½” HMA

• WEARING COURSE:

• 1 ¼” asphalt wearing course using ½” hot mix asphalt (Machine method), on areas where base pavement

has been applied. Pavement shall be furnished and installed in accordance with all applicable NHDOT

Standards and Specifications for Road & Bridge Construction, latest edition with all revisions.

• DRIVEWAY/ ROAD APRONS:

• The driveways will need to match both road and existing driveway pavement grade. Length of apron to be

determined on site. This item will be paved under hand method paving. Aprons will need to be saw cut or

a butt joint installed, to match grade. Adjustments in length may need to be made for proper drainage.

• SHOULDER STONE & DRIVEWAY HARDPAK:

• To be completed by others, if any.

• TRAFFIC CONTROL:

• The Contractor shall provide all signage and/or traffic control flaggers that may be necessary to conduct

daily paving operations in a safe manner and for the safety of the traveling public. Flaggers could be used

as needed and paid as a separate line item.

• PROTECTION OF WORK:

• The Contractor shall take all necessary precautions to protect all work that is in progress which includes,

but is not limited to, work that is not complete and/or that has not been accepted by the City.

• MOBILIZATION/DEMOBILIZATION:

• Mobilization and demobilization will be paid as lump sum per road.

• SUBCONTRACTING WORK:

• The Contractor who is awarded the City’s paving project shall be responsible for conducting and

completing all paving work. The names and qualifications of all subcontractors proposed by the

Contractor shall be provided for approval by the Director.

• MISCELLANEOUS WORK & CLEANUP:

• The Contractor shall be responsible for cleaning up all excess pavement that is left from cleaning out

trucks and equipment and for cleaning and removing of all other project related debris from the City

rights-of-way. Miscellaneous work and cleanup shall be completed prior to final payment for all projects.

• SCHEDULE OF GRAND STREET & PALMER STREET:

• Grand Street and Palmer Street will be the first roads addressed when work begins. Both will undergo in-

place recycling, fine grading, and base paving prior to granite curb and sidewalk installation. The

sidewalk work will be on a separate contract.

• PAYMENT AND PERFORMANCE BONDS ARE REQUIRED FOR ALL PROJECTS OVER $125,000.

• These bonds are due in hand prior to execution of a contract.

THIS PROPSAL REQUIRES THE SELECTED FIRM TO:

• Provide one (1) bid for the lump sum project.

• Provide one (1) bid sheet for each location.

• Provide pre-notification to the Department of Public Works two (2) weeks prior to the start of

construction.

• Provide three (3) references of similar work for municipalities.

ADDITIONAL INFORMATION: The Contractor shall provide unit costs for each project material listed, the unit

costs will only represent additional work, as agreed upon by both parties, and shall provide the lump sum total project

cost, as well as the individual attached Bid Proposal forms. The unit cost for each respective material shall be the all-

inclusive cost to furnish and install the item. This Bid Proposal form will be in the Contract that is signed by the City for

the Contractor that is selected for the Project. No other Bid Proposal, Contract, or Agreement forms shall be considered

by the City for this project, unless prior approval is received in writing from the Director.

GUIDELINES:

All Proposals become the property of the CITY and will therefore be considered a public document which will

be open to public viewing, after the bid opening. This Proposal, if accepted, will become a legally binding

addendum to the eventual contractual agreement with the CITY. This request for Proposal in no way commits

the CITY to make an award or reimburse any CONTACTOR for any expense incurred in responding to this

request.

The successful CONTRACTOR will be required to provide proof of General Liability, Motor Vehicle,

Workers’ Compensation, and Excess Liability (an “umbrella” policy) insurance, identifying the CITY as an

additional insured, and must be submitted to the CITY upon signing of a contract for services. The policy must

be issued by a carrier that is duly licensed to do business in the State of New Hampshire. Any subcontractors

will be subject to the same insurance requirements (which will be detailed as a part of the SCOPE OF WORK).

EVALUATION CRITERIA:

All proposals received in response to this RFP will be evaluated to determine if they are complete and meet the

requirements specified in this RFP. The vendor will be chosen based on who will provide the “best value”

taking into consideration the most beneficial combination of qualifications, services and cost and who has met

the requirements of this RFP. Only proposals judged to be responsive to the submission requirements set forth

in this RFP will be evaluated.

Staff will review, analyze and evaluate all proposals and score them in accordance with the criteria described

below. If needed, additional information may be requested from one or more CONTRACTORS.

The City reserves the right:

• To accept or reject any or all bids in whole or in part and to accept other than the lowest price proposal.

• To waive any technical defect, qualification, omission, informality, or irregularity in any proposal

received.

• To amend, modify, or withdraw this Request for Proposal.

• To require supplemental statements or information from a CONTRACTOR.

• To extend the deadline for responses to this Request for Proposal.

• To waive or correct any irregularities in proposals received.

• To limit or expand the scope of work due to funding.

The CITY may award a contract based upon the proposals received without discussion of such proposals with

the proposers. Each proposal should therefore be submitted with the most favorable terms the proposer can

make to the CITY.

The Request for Proposal documents and Notice of Award shall be the agreement between the CITY and

successful proposer with respect to the matters dealt with herein, and such shall supersede all other oral and

written proposals, representations, understandings, and agreements previously made or existing with respect to

any such matter.

QUALIFICATIONS OF BIDDERS:

Each CONTRACTOR must be prepared to present satisfactory proof of their capacity and ability to

successfully complete the requirements of this solicitation.

Proposals shall include a brief summary of similar projects or services provided to municipalities including:

• The date(s) of project and service provided to municipalities.

• The point of contact with name and telephone number of such clients.

The CITY reserves the right to make investigations or inquiries necessary to determine the competency and

ability of any CONTRACTOR to complete the requirements of this solicitation. A review may include, but not

be limited to, inspection of the CONTRACTOR’S equipment, references, and/or previous contract performance.

The award will not be made solely based on the cost of services. Evaluation factors to be considered in addition

to cost shall be:

• The CONTRACTOR’S reputation is based on past work experience with the CITY and other references.

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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