Project Information

Bid Title

Request for Proposal for Accounting/Bookkeeping Service for 2025 4H Junior Livestock Auction

Issuing Agency

San Miguel County

Location

Colorado

Published Date

May 20, 2025

Closing Date

Jun 2, 2025

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	Request for Proposal for Accounting/Bookkeeping Service for 2025 4H Junior Livestock Auction
Category:	Professional Services
Status:	Open
Bid Recipient:	paiges@sanmiguelcountyco.gov, Paige Starks

Description: Request for Proposal for Accounting/Bookkeeping Service for 2025 4H Junior Livestock Auction Request for Proposal “San Miguel County, Colorado (“County”) is seeking proposals from qualified professionals to perform accounting services for the 2025 4H Junior Livestock Auction conducted through the duration of the San Miguel Basin Fair. This will include pre-event setup, event management, and post event accounts payable/receivable invoicing from purchasers and payment to participants. A detailed scope of work has been prepared including suggested staffing as a reflection of previous practices, and includes the use of existing Quickbooks files to manage existing accounts and to create new accounts. Annual files shall be maintained and provide back to the County for audit purposes. Deposits and reconciliation must be provided to San Miguel County and be compatible with the County’s accounting needs. The successful bidder must be able to provide pre-event, event, and post event services to be considered. In person attendance at auction activities will also be critical. Consultants are invited to submit proposals by 4:00 PM MST, on Friday, July 30, 2025.” Proposed Schedule The proposed schedule for the consultant selection is as follows: Milestone Proposed Dates RFP Issued May 20, 2025 Questions Deadline May 26, 2025 4:00 PM Mountain Time Questions Response deadline May 27, 2025 4:00 PM Mountain Time Proposal Due June 2, 2025, 4:00 PM Mountain Time Notification of Selection (Tentative) June 5, 2025, 5:00 PM Mountain Time Contract (Tentative) June 6th, 2025 Project Kickoff (TBD) Project completion (TBD) No later than December 31, 2025 All dates are subject to change at the discretion of the County. Inquiries Inquiries or questions on the contents and requirements of the RFP will be accepted in written electronic form only. Inquiries can be emailed to the attention of: Paige Starks to For security reasons, you must enable JavaScript to view this E-mail address. using the subject line ‘2025 4H Accounting”. The deadline for inquiries is Monday, May 26, at 4:00 PM Mountain Standard Time, after which no further inquiries will be address. Substantive requests for information received may be responded to in writing by the County in the form of an addendum to this RFP and sent to all recipients of the RFP. Proposal Submission The proposals must be submitted by Monday, June 2nd at 4:00 PM Mountain Time. Late proposals will not be accepted. It is the Consultant’s responsibility to see that the Proposal is received at the proper time. The County is not responsible for delayed deliveries due to connectivity problems. The time the proposal is logged as received in the City’s email system shall determine the official time received. Please submit an electronic copy of the proposal to the attention of: Paige Starks to For security reasons, you must enable JavaScript to view this E-mail address. with subject heading “RFP Response for 2025 4H Accounting”. Bidding Documents RFP packages may be obtained by accessing the details on the San Miguel County website https://www.sanmiguelcountyco.gov/Bids.aspx or contacting Paige Starks at the Finance Department in Norwood. Publication Date/Time: 5/19/2025 12:00 AM Closing Date/Time: 6/2/2025 5:00 PM Related Documents: RFP - SMC Fair Accounting Svcs. RFP - 05192025(A)(PDF)

Commodity Codes

• NAICS 541219Other Accounting Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.