Project Information

Bid Title

Lydc Visions Services

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

Jun 4, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100064878

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	06/05/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100064878	Solicitation/Project Title:	LYDC Visions Services
Description:	The Department of Human Services (“DHS”) is in need of a Contractor to supply vision services to the resident population of the, Loysville Youth Development Center (“LYDC”), located at 8 Opportunity Drive, Loysville, PA. 17047. The selected Contractor shall provide vision services at LYDC, consisting of vision examinations, eye glass frames, lenses, and repairs.

Department Information
Department/Agency:	Department of Human Services "prior DPW"	Delivery Location:	8 Opportunity Drive  Loysville  Pa  17047
County:	Perry	Duration:	3 years

Contact Information
First Name:	Sherry	Last Name:	Cover
Phone Number: (XXX-XXX-XXXX)	717-789-5508	Email:	scover@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	06/08/26
Solicitation Due Date:	06/30/26	Solicitation Due Time:	1:00 PM
Solicitation Opening Date:	06/30/26	Solicitation Opening Time:	1:01 PM
Opening Location:	Loysville Complex 8 Opportunity Drive  Loysville  Pa  17047  Electronic Bid Opening
No. of Addendums:	0
Amended Date:	06/04/26

Related Solicitation Files

Original Files Statement of Work Vision Services LYDC.pdf

Attachment Preview

Department of Human Services / Loysville Youth Development Center

Statement of Work - Solicitation# 6100064878

Eye Examinations, Glasses, and Glasses Repairs

I. Objective

The Department of Human Services (“DHS”) is in need of a Contractor to supply vision

services to the resident population of the, Loysville Youth Development Center (“LYDC”),

located at 8 Opportunity Drive, Loysville, PA. 17047.

II. Background

The selected Contractor shall provide vision services at LYDC, consisting of vision

examinations, eye glass frames, lenses, and repairs.

III. Term of Service

The term of this Service will commence upon issuance of a Purchase Order (“PO”) to the

selected Contractor (“Effective Date”) and will expire three years after the Effective Date

unless it is terminated earlier pursuant to the terms of the PO.

The Commonwealth may extend the term of the PO upon the same terms and conditions

for two additional one-year periods. At the time of each renewal, the parties may negotiate

the unit price, not to exceed a maximum of three percent over the unit price in effect at the

time of each renewal.

The selected Contractor may not start work under the PO until an Effective Date has been

established and upon receipt of a PO.

The term of this Project may be further extended by the Commonwealth for up to three

months upon the same terms and conditions where a continued needed exists for the services

of the selected Contractor and there has been no termination under the terms of the PO.

IV. Scope of Work

1. The selected Contractor shall perform or require that all examinations be performed by

a licensed optometrist or ophthalmologist. The selected Contractor shall provide an

optometrist or ophthalmologist that will perform primary and specialty eye and vision

care services and procedures.

2. The selected Contractor shall provide a licensed optometrist or ophthalmologist to

complete prescription forms for glasses, if needed at the time of the examination, and

the licensed optometrist or ophthalmologist should give the prescription to the

designated health services staff.

3. The selected Contractor shall provide frames, lenses (single, bifocal or trifocal) and

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Revision Date: July 14, 2023

regular tint for lens glare, and diopters SPH#4, CYL2.

4. The selected Contractor shall provide and bring their own examination equipment.

5. The selected Contractor shall perform adjustments and minor repairs to glasses, defined

as broken frames, lost screws, or cracked lenses.

6. The selected Contractor shall provide current styles of frames that are appropriate for

facility population and are within the agreed upon price range as noted in the bid

pricing.

7. The selected Contractor shall ship the glasses to the LYDC Health Services Department

as they become available.

8. The selected Contractor shall require its staff to sign in and out at the front

entrance/clerical area of LYDC

V. Specific Requirements

Due to safety and security, the selected Contractor shall provide services at LYDC. LYDC

will provide the selected Contractor with an area suitable for performing eye examinations

within the LYDC facility.

VI. Bid Requirements

A bidder must provide the following when requested. Failure to submit these items when

they are needed may result in the rejection of the bidder’s submission.

1. Proof of Insurance;

2. Optometrist/Ophthalmologist License from the Commonwealth of Pennsylvania;

3. Workers Protection and Investment Certification

VII. Questions and Answers

All questions regarding the IFB must be submitted via the RA-pwbidquestions@pa.gov

email address. All questions must be received by , _6/15/2026______ at _ pm. Include

the IFB bid number in the subject of the email.

All questions and answers are considered an addendum to the IFB. Answers will be posted

by __6/24___, 2026.

VIII.

Contract Award

This solicitation is reserved for small businesses for the small business reserve program.

Please go to the following website for further information on getting self-

certified/verified:

https://www.dgs.pa.gov/Small%20Diverse%20Business20Program/Pages/default.aspx

Award will be made based on lowest responsible and responsive bidder.

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Revision Date: July 14, 2023

IX. Estimated Quantities

The quantities are estimated only and may increase or decrease dependent upon the needs

of the department.

X. Contact Information

Robert Polites, Nurse Manager

Loysville Complex

Loysville, PA. 17047

Phone: 717-789-5565

XI. Confirmation of Service

A Service Receipt will be used to verify that work has been completed.

A Service Receipt should be sent to:

DHS – Loysville Complex

Attn: Accounting Dept.

8 Opportunity Drive

Loysville, PA 17047

By Fax to: 717-789-4834

XII. Payment Provisions:

The selected Contractor will be reimbursed only for commodities/services performed and

accepted by the Commonwealth of Pennsylvania.

Failure to submit invoices in compliance with the following instructions will result in the

invoices being returned to the selected Contractor and will substantially delay processing

of payments. The selected Contractor shall be paid upon satisfactory delivery/completion

of work performed and submission of an invoice on the Contractor’s letterhead.

The invoice should contain at minimum the information listed on the sample invoice –

Supplier Sample Invoice can be found at:

http://www.dgsweb.state.pa.us/comod/CurrentForms/SampleSupplierInvoice.doc

XIII. Prison Rape Elimination Act Requirements

In accordance with its zero-tolerance policy, DHS prohibits all forms of sexual abuse and

sexual harassment of juvenile in its facilities. The selected Contractor shall comply with

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Department policy and with the Prison Rape Elimination Act of 2003 (“PREA”) and its

regulation at 28 C.F.R. Part 115 Subpart D, Standards for Juvenile Facilities.

At a minimum, the selected Contractor shall provide a copy of DHS’s Zero Tolerance for

Sexual Abuse and Harassment pamphlet to all staff members, including staff of

subcontractors who have any contact with juveniles at the facility and shall provide to DHS

confirmation of each staff member’s receipt and understanding of the pamphlet as well as

to any new staff that may be hired for the duration of the contract. The selected Contractor

staff members and subcontractors, if any, will not be permitted to provide services until

completed sign-off forms are received for those individuals who may come in contact with

juveniles at the facility.

DHS may require the selected Contractor’s staff, including that of subcontractors, to

undergo additional DHS provided training on their responsibilities under DHS’s sexual

abuse and sexual harassment prevention, detection, and response policies and procedure.

DHS will determine whether additional training is required based upon the nature of

contracted services and the level of contact with juveniles at the facility.

Failure to meet the DHS’s requirements regarding PREA training may result in

consequences ranging from an individual’s inability to provide services up to and including

termination of the contract.

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Revision Date: July 14, 2023

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