Project Information

Bid Title

Request For Proposal, Vehicle, Equipment & Miscellaneous Bids

Issuing Agency

City of South Bend

Location

Indiana

Published Date

Apr 17, 2026

Closing Date

Apr 28, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request For Proposal, Vehicle, Equipment & Miscellaneous Bids

It is the responsibility of all bidders on the Proposal, Vehicle, Equipment & Miscellaneous bids to complete the Bid/Proposal Interest Form for all bids listed below. This list does not include construction bid opportunities that are or were posted on the ARC Indiana PlanWell website (see Construction Bids section above). Bids for projects listed at ARC Indiana Planwell do not register here, you must register on ARC’s website.

Any and all future addenda or information regarding the bids listed below will be sent ONLY to those bidders registered below. Take 30 seconds to fill out the Registration Form to receive automatic updates per addenda. To receive any changes in requirements, bidders must register for each bid below in which they submit a bid. 100% of awarded bids have gone to registered bidders.

By failing to register, you risk your bid being deemed non-responsive and being rejected by the Board of Public Works. The Board of Public Works is not responsible, in any manner, for the completeness and responsiveness of a prospective bid. If you have any questions regarding this policy, please contact the Department of Engineering at 574-235-9251.

1. REQUIRED: Registration Form
2. REQUIRED: Non-Collusion, Non-Debarment, Non-Discrimination Form
3. After registering: View the bid specifications below.

Specification sets available:​​​​​​

Water Treatment Chemical for Wastewater 2026-2027

BID DUE DATE

April 28, 2026

View Planholders List for Request for Proposal, Vehicle, Equipment, and Miscellaneous bid opportunities

Attachment Preview

NOTICE TO BIDDERS

Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will

receive sealed electronic Responses at bpwbids@southbendin.gov until 9:00 a.m., EST, on

April 28, 2026, for the following:

Water Treatment Chemicals Wastewater 2026-2027

Specifications are available for download by visiting the City of South Bend’s web page at

www.southbendin.gov:



Click on “BUSINESS”



Click on “Submit a City Contract Bid”



Click on “City Contracts – Invitations to Bid”



Click on the “Required Link” to register your company. You must register to receive

addenda and updates to the specific bid you are interested in. Failure to do so

could render your bid non-responsive to the specifications.

There is no charge for the specifications. The specifications are also available for review only during

regular working hours in the Department of Public Works, Suite 400, City Hall, 215 S. Dr. Martin Luther

King, Jr. Blvd., South Bend, Indiana 46601.

Bids received after 9:00 AM, Local Time, on April 28, 2026, will be returned unopened.

Bids must be on the City of South Bend Bid/Proposal form provided, which includes a Non-Debarment

Affidavit, Non-Discrimination Commitment form, and a Non-Collusion Affidavit Form. A Bid Bond in the is

not required for this Quotation. A refund of the bid security will be issued upon satisfaction of Bid Award.

The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids

which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award

the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the

lowest, most responsible bid.

The Board may reject any bid that does not conform to these requirements as non-responsive.

The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids

which, in its judgment, will be to the best interest of the City of South Bend.

Publish website:

April 17, 2026

April 24, 2026

BOARD OF PUBLIC WORKS

Hillary R. Horvath, Clerk

07/24/2018

CITY OF SOUTH BEND, INDIANA

SELLER’S BID FOR SALE OR LEASE OF MATERIALS

BID NAME

Water Treatment Chemicals Wastewater 2026-2027

FOR BIDS DUE April 28, 2026; 9:00 AM, Local Time

Date:

Bidder

(Firm):

Address:

City/State/Zip:

Telephone Number: (

)

Agent of Bidder (if Applicable):

When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.

CONTRACTOR’S NON-COLLUSION AND NON-DEBARMENT AFFIDAVIT,

CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT

ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND

CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY

PRODUCTS

(Must be completed for all quotes and bids. Please type or print)

STATE OF ___________

)

) SS:

COUNTY )

The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury

that:

1. Contractor has not, nor has any other member, representative, or agent of the firm,

company, corporation or partnership represented by him, entered into any combination,

collusion or agreement with any person relative to the price to be bid by anyone at such

letting nor to prevent any person from bidding nor to induce anyone to refrain from

bidding, and that this bid is made without reference to any other bid and without any

agreement, understanding or combination with any other person in reference to such

bidding. Contractor further says that no person or persons, firms, or corporation has, have

or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on

account of such sale; and

2. Contractor certifies by submission of this proposal that neither contractor nor any

of its principals are presently debarred, suspended, proposed for debarment, declared

ineligible, or voluntarily excluded from participation in this transaction by any Federal

department or agency; and

3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in

investment activities in Iran.

a. For purposes of this Certification, “Iran” means the government of Iran and any agency

or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as

amended from time-to-time.

b. As provided by Ind. Code § 5-22-16.5-8, as amended from time-to-time, a Contractor

is engaged in investment activities in Iran if either:

i. Contractor, its successor, or its affiliate, provides goods or services of twenty

million dollars ($20,000,000) or more in value in the energy sector of Iran;

or

ii. Contractor, its successor or its affiliate, is a financial institution that extends

twenty million dollars ($20,000,000) or more in credit to another person for

forty-five (45) days or more, if that person will (i) use the credit to provides

goods and services in the energy sector in Iran; and (ii) at the time the

financial institution extends credit, is a person identified on list published by

the Indiana Department of Administration.

4. Contractor does not knowingly employ or contract with an unauthorized alien, nor

retain any employee or contract with a person that the Contractor subsequently learns is an

unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work

eligibility status of all of Contractor’s newly hired employees through the E-Verify

Program as defined by I.C. 22-5-1.7-3. Contractor’s documentation of enrollment and

participation in the E-Verify Program is included and attached as part of this bid/quote;

and

5. Contractor shall require his/her/its subcontractors performing work under this

public contract to certify that the subcontractors do not knowingly employ or contract with

an unauthorized alien, nor retain any employee or contract with a person that the

subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has

enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain

this certification throughout the term of the contract with the City of South Bend, and

understands that the City may terminate the contract for default if the Contractor fails to

cure a breach of this provision no later than thirty (30) days after being notified by the

City.

6. Persons, partnerships, corporations, associations, or joint venturers awarded a

contract by the City of South Bend through its agencies, boards, or commissions shall not

discriminate against any employee or applicant for employment in the performance of a

City contract with respect to hire, tenure, terms, conditions, or privileges of employment,

or any matter directly or indirectly related to employment because of race, sex, religion,

color, national origin, ancestry, age, gender expression, gender identity, sexual orientation

or disability that does not affect that person's ability to perform the work.

In awarding contracts for the purchase of work, labor, services, supplies, equipment,

materials, or any combination of the foregoing including, but not limited to, public works

contracts awarded under public bidding laws or other contracts in which public bids are

not required by law, the City, its agencies, boards, or commissions may consider the

Contractor’s good faith efforts to obtain participation by those Contractors certified by the

State of Indiana as a Minority Business (“MBE”) or as a Women’s Business Enterprise

(“WBE”) as a factor in determining the lowest, responsible, responsive bidder.

In no event shall persons or entities seeking the award of a City contract be required to

award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against

said WBE/MBE. A finding of a discriminatory practice by the City’s MBE/WBE

Utilization Board shall prohibit that person or entity from being awarded a City contract

for a period of one (1) year from the date of such determination, and such determination

may also be grounds for terminating the contact for which the discriminatory practice or

noncompliance pertains.

7. The undersigned contractor agrees that the following nondiscrimination

commitment shall be made a part of any contract which it may henceforth enter into with

the City of South Bend, Indiana or any of its agencies, boards or commissions.

Contractor agrees not to discriminate against or intimidate any employee or applicant for

employment in the performance of this contract with privileges of employment, or any

matter directly or indirectly related to employment, because of race, religion, color, sex,

gender expression, gender identity, sexual orientation, handicap, national origin or

ancestry. Breach of this provision may be regarded as material breach of contract.

I, the undersigned bidder or agent as contractor on a public works project, understand my

statutory obligations to the use of steel products or foundry products made in the United

States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for

this project will use steel products or foundry products made in the United States on this

project if awarded. I understand I have an affirmative duty to notify the City in my bid that

my proposal does not include the use of steel products or foundry products made in the

United States. I understand it is my sole obligation and responsibility to provide a

justification to the City, subject to review and approval, why the cost of United States made

steel or foundry products is unreasonable. Prior to award and upon submission of bid

which does not use steel products or foundry products made in the United States, the City,

through its director of public works, shall make a determination if the price of United States

made steel or foundry is unreasonable. I understand that violations hereunder may result

in forfeiture of contractual payments.

***

I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid

for public works are true and correct.

Dated this

day of

, 20__

Contractor/Bidder (Firm)

Signature of Contractor/Bidder or Its Agent

Printed Name and Title

Subscribed and sworn to before me this

day of

, 20

My Commission Expires

Notary Public

County of Residence

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