Project Information

Bid Title

Business District Feasibility and Formation

Issuing Agency

City of Redmond

Location

Washington

Published Date

Nov 3, 2025

Closing Date

Dec 8, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 10885-25

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 10885-25
Bid Title:	Business District Feasibility and Formation
Category:	Bidding & Contracting Opportunities
Status:	Open

Description: The City of Redmond is soliciting proposals from qualified firms to work in partnership with the city to explore feasibility in forming and sustaining Business Districts in Redmond’s centers of Downtown, Overlake and Marymoor. City of Redmond is seeking comprehensive support to convening, educating and engaging relevant internal and external stakeholders, analyzing levels of interest, and proposing opportunities for district organizations. Click here to submit proposal DouSign submittal instructions Publication Date/Time: 11/3/2025 3:30 PM Closing Date/Time: 12/8/2025 2:00 PM Contact Person: Heidi Johnson Sr. Purchasing Agent Email: [email protected] Tel: 425-556-4201 Related Documents: RFP 10885-25 Business District Feasibility and Formation RFP 10885-25 Attachment A, Consulting Services Agreement (boilerplate)

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City of Redmond, Washington

Purchasing Division, M/S: 3NFN

15670 NE 85th Street

PO Box 97010

Redmond, WA 98073-9710

RFP 10885-25

Request for Proposals

Business District Feasibility and Formation

The City of Redmond is soliciting proposals from qualified firms to work in partnership with the city

to explore feasibility in forming and sustaining Business Districts in Redmond’s centers of

Downtown, Overlake and Marymoor.

Posting Date: November 3, 2025

Proposals Due: December 8, 2025, at 2:00PM (PST)

The City of Redmond, Washington (the “City”) requests interested parties to submit proposals for the above

referenced Request for Proposals (RFP).

Background

Redmond’s 2050 Comprehensive Plan envisions a transformation from a suburban to an urban city, with

four new light rail stations expected to catalyze economic and community growth. To support that vision,

Redmond’s Economic Development Strategic Plan and Tourism Strategic Plan call for the formation of

district organizations that strengthen business vitality, placemaking, and tourism.

With approximately 77,000 residents and 99,000 jobs today and expected growth to 152,000 residents and

131,000 jobs by 2050, the city recognizes the need to explore structured partnerships between

government and local business stakeholders.

Project Background

The City’s Economic Development division is responding to local interests by business owners and property

owners to identify portions of the city as unique districts. In addition to Downtown, the 2050

Comprehensive Plan identifies and established boundaries for Marymoor Village as a creative, cultural

district and Overlake as an intracultural district. It is unclear the level of awareness and interest both

internally and externally for proceeding with formal district organizing. Therefore, the City of Redmond is

seeking comprehensive support to convening, educating and engaging relevant internal and external

stakeholders, analyzing levels of interest, and proposing opportunities for district organizations.

RFP 10885-25 – Business District Feasibility and Formation

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Scope of Work

The objective of this project is to evaluate the feasibility of Business District formation in Redmond with a

shared vision approach between various departments within the City of Redmond and external

stakeholders. The scope of work has two phases with the second phase being dependent on the outcomes

of the first phase.

PHASE 1

Task 1: Project Management

 Kick off meeting

 Bi-weekly check-in meetings (virtual)

 Core team coordination meetings

 Leadership and Council briefings and presentations

Task 2: Research and Education

 Identify key internal city departments and programs to benefit from a business district

 Provide internal material and presentations on different structures and benefits of business districts

o Range of programming from business districts

o Examples and lessons learned from other cities

o Mainstreet and Creative District formation process and benefit analysis

o Technical and Legislative process for creation of a Business Improvement District (BID)

o Internal city systems and programs needed to support a BID

o 1x1 interviews with key internal departments and programs to understand concerns and

opportunities with district types and locations

 Landscape analysis of existing Redmond organizations and potential for enhanced business district

programming

 Deliverable: Report on opportunities and challenges with business district formation in Redmond

including a risk analysis and policy considerations. Recommendation on timeline and order of

opportunity for district organization formation in different urban centers of Redmond.

Task 3: Stakeholder engagement and visioning

 Help city staff identify key external stakeholders to join conversation(s) in district organization

development

 Organize and lead study trips to other business districts and BIDs

 Joint City and stakeholder visioning sessions on mission, programs and services of district

organizations, structure and formation pathways of different district organization models

 Deliverable: Report on interest, feasibility and timeline for district organization formation in the

urban centers of Redmond.

Task 4: Preliminary Organization Mission and Budget Analysis

 Develop district organization(s) program budget assessment scenarios

 Develop district organization(s) revenue scenarios included a ratepayer analysis

 Analysis of existing Redmond organizations and feasibility for meeting need of a district managing

organization

 Assessment on readiness for district organization and BIDs in Redmond centers

RFP 10885-25 – Business District Feasibility and Formation

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 Deliverable: Recommendations on readiness and district formation direction including district

management (existing or new organization), and district organization revenue recommendations

(membership, sponsorships, assessments)

If the recommendation of Task 4 leads to Business Improvement District consideration and

formation, at the City’s discretion, the contract would be extended to Phase 2:

PHASE 2

Task 5: Organizational Development and District Formation

Organizational Development

 New organization creation and support Board recruitment and formation (If needed steering

committee(s) formations)

o Board and steering committee meeting facilitation

o Organization incorporation with State of Washington

o Bylaw development

o Business plan development

o Bridge funding strategy and implementation

o Executive Director recruitment

o Workplan and BID formation timeline

 Existing organization reorganization

o Current organization assessment

o Organizational Development Workplan including:

 Technical assistance training for district management

 Board evaluation and reorganization

 Business plan development

 Budget evaluation

 Bridge funding strategy and implementation

 Program development timelines

 Staffing and capacity needs

Business Improvement District Formation

 Comprehensive ratepayer analysis

o Assessment logistics and percentages

o Boundary planning with assessor data

 Ratepayer engagement

 Political assessment and navigation

 Technical processes of petition

 BIA ordinance alignment

 Collecting signatures on ordinance

Subconsultants:

If any service is supplied by a partner or 3rd party, identify the source service provider(s), as specified in the

Scope of Work

RFP 10885-25 – Business District Feasibility and Formation

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Term

Upon selection of a consultant, the City intends to enter into an initial Phase 1 Agreement with selected

contractor with an option to renew for Phase 2 pending favorable outcomes of Phase 1.

Proposed Timeline

The following table outlines the anticipated schedule for this RFP process. The City reserves the right to

modify or reschedule milestones as necessary.

Item

RFP Announced

Proposals Due

Interviews (optional at City discretion)

Consultant Selected

Contract Negotiation Complete

City Council Approval

Main Task Order Timeframe – Phase 1

Main Task Order Timeframe – Phase 2 (TBD)

Date

November 3, 2025

December 8, 2025

Week of December 15, 2025

December 2025

End of December 2025

February 2026

February 2026 – May 2026

May 2026-December 2026

Proposal Due Date/Time

2:00PM (local time) on Monday, December 8, 2025. The City must receive proposals no later than said

date and time.

Proposal Submittal Procedures

City of Redmond now utilizes DocuSign for the electronic submittal of bids and proposals. This service is

free of charge for bidders and does not require that a bidder have a DocuSign account to complete the

signature process. Please refer to the instructions shared in the online posting for this RFP on

www.redmond.gov/bids for step-by-step instructions for submitting a proposal.

The City of Redmond must receive electronically submitted proposals no later than said date and time.

Responses received after such time will be returned unopened. By submitting a proposal, respondents

acknowledge their satisfaction as to the size, scope and location of the work to be performed.

Response Requirements & Format

All costs for developing a response to this RFP are the obligation of the respondent and are not

chargeable to the City. The respondent must bear all costs associated with the preparation of the

submittal and of any oral presentation requested by the City. All responses and accompanying

documentation will become property of the City and will not be returned. Proposals may be withdrawn at

any time prior to the published close date, provided notification is received in writing to the below listed

City agent(s). Proposals cannot be withdrawn after the published close date.

Proposals must include all information requested and meet all specifications and requirements outlined

in this RFP. The following submittals must be part of your proposal; if any are not included, your proposal

RFP 10885-25 – Business District Feasibility and Formation

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may be judged as non-responsive. A committee will evaluate the submitted proposals. During the

evaluation process, the City reserves the right to request additional information or clarification from firms

responding to this RFP.

A complete response will include:

1) Cover letter stating:

a. Brief overview of firm

b. Reason for interest

c. List of services offered by firm, in accordance with the scope of work

d. Firm’s point-of-contact name, position and contact information

2) Executive Summary & Overall Approach – Summarize your proposal and include your firm’s

qualifications and contact information.

3) Methodology – Explain your approach to assisting the City in advancing its goals and priorities

descripted in this RFP. Summarize your proposal and methodology.

4) Project Schedule – Include a proposed timeline for completion of each deliverable, as identified in

the Scope of Work. It is anticipated that the term of the project is as needed for the stated

deliverables.

5) Cost – Provide a detailed budget for the requested services, including expenses and billing rates

and expected hours from all members of the team. The total budget limit for this contract is

$130,000 with $50,000 allocated to Phase 1 and up to $80,000 allocated for Phase 2.

6) Qualifications and Project Lead & Team – Identify the individual you propose to assign as lead and all

members of the project team. Include a statement of qualifications and/or resume for each member.

If any service is supplied by a partner or 3rd party, identify the source service provider(s),

7) References – Include a list of references, with contact information, of at least three (3) current

contracts, within the last three (3) years. Municipal references are preferred. The City reserves the

right to contact references without prior notification.

8) Client List – Provide current listing of all clients.

9) Work Samples – Provide samples of documents you have produced that are similar to the

documents your firm would provide under this contract.

10) Business Name – Proposals must be made in the official name of the firm or individual under which

business is conducted (showing official business address) and must be signed by a person duly

authorized to legally bind the person, partnership, company, or corporation submitting the

proposal. A corporation must indicate place and date of incorporation.

RFP 10885-25 – Business District Feasibility and Formation

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services

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