Project Information

Bid Title

Request for Quotes: Madison Community Pool Concession Stand

Issuing Agency

Madison borough

Location

New Jersey

Published Date

Mar 24, 2026

Closing Date

Apr 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Quotes: Madison Community Pool Concession Stand
Due Date: Monday, April 6, 2026 at 4:00PM

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BOROUGH OF MADISON, NJ

SOLICITATION FOR CONCESSION OPERATOR FOR THE MADISON COMMUNITY POOL

CONCESSION STAND – 2026 SEASON

The Borough of Madison is soliciting quotes for a Concession Operator for the Madison Community

Pool Concession Stand, located off Rosedale Avenue at the Community Pool Complex in Madison, NJ.

Submission Deadline: April 6th @ 4pm

Address all Quotes and questions to: Pool@Rosenet.org

Quotes may be emailed to pool@rosenet.org or they may be mailed or hand delivered to

Borough Hall, 50 Kings Rd, Attention CFO Jim Burnet. The Borough will not be responsible for

any proposal that is sent by mail or other form of carrier which is lost or which arrives after the

submission deadline

Proposers may request a tour of the facility. Please email pool@rosenet.org to coordinate.

The Borough, in its sole discretion, reserves the right to reject any or all qualifications and to

waive any and all irregularities as is in the best interest of the Borough. A final award shall be

made by Resolution adopted by a majority of the Borough Council based upon the quote made

to the Borough that has been determined to be the most advantageous to the Borough, price

and other factors considered. The Borough reserves the right to negotiate the terms and

conditions with any qualified proposer before making its determination and appointment.

PURPOSE OF REQUEST

The Borough of Madison is requesting quotes from qualified individuals or companies to serve

as Concession Operator for the Madison Community Pool Concession Stand, located off

Rosedale Avenue in the Borough of Madison.

INSTRUCTIONS AND GENERAL CONDITIONS

1. Please complete the attached Proposal sheet in its entirety.

2. The successful bidder will provide all the necessary staffing, perform all the necessary

background checks and verifications of all staff to be hired.

3. After notification of award but prior to execution of a Goods and Services Contract and/or

Professional Services Contract, the successful bidder must submit a) an NJ Business

Registration Certificate, b) Non-Collusion Affidavit, c) Statement of Ownership and other

required documentation.

4. The Borough of Madison reserves the right to close the Madison Community Pool Complex

at any time during the duration of this contract. In the event the Borough closes the pool,

the Concession Operator shall only be responsible for the pro rata portion of the concession

fee through the date of closure.

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SCOPE OF SERVICES

The Concession Operator shall operate the concession stand located at Madison Community

Pool in the Borough of Madison. The Concession Operator shall provide all necessary

supervision and staffing to prepare the concession stand for operation, operate the pool

concession stand as specified during the operating season, and clean up and close the

concession stand at the completion of the pool season.

Operating Requirements - The concession stand shall be operated at all times in accordance

with the following requirements:

Specific hours of operation are as follows: The concession stand shall be open from May 23,

2026 through September 7, 2026 including special events and swim meets as follows:

• May 23, 24, 25, 30, 31 as well as June 6, 7, 13, 14 from 11am to 7:30pm.

• June 19 – September 7 from 10am to 7:30pm on weekdays and 11am to 7:30pm on

weekends and Labor Day.

• The Borough of Madison will notify the Concession Operator at least 48 hours before any

extension of hours for special events such as Moon Light Swims. The Concession Operator

shall remain open during those hours.

1. The Concession Operator shall provide an adult supervisor, at least 21 years of age at all

times at the concession stand.

2. The Concession Operator shall be responsible for properly training all staff members

and shall require staff to attend food handling courses if required by the Health Officer.

3. The Concession Operator shall be responsible for keeping the patio area, including any

picnic tables, benches and trash containers, clean at all times.

4. The Concession Operator shall provide any additional equipment he/she deems

necessary, e.g., soda dispensing equipment and freezer, at his/her own expense.

5. The Concession Operator shall provide all plates, napkins and disposable items.

6. The Concession Operator shall provide adequate staffing at all times so that the time

required to be served does not become excessive. The Concession Operator is

responsible for paying staff including withholding of state and federal taxes.

7. The Concession Operator is required to submit sales tax generated as a result of

operating the Pool Concession Stand to the State of New Jersey as per state statute.

8. The Borough of Madison shall pay for all utilities. The Borough of Madison shall repair

or replace, as necessary, any equipment in the concession stand which has been

supplied by the Borough, unless the proposer’s negligence is determined to be the

cause of any failure. The determination of the presence or absence of negligence will

fall to the Borough Administrator in consultation with the Director of Public Works.

Proposed Menu – Each proposer shall submit a proposed menu with pricing for each

concession stand. Concession Operator must provide the following mandatory items at all

times: soda (regular and diet); iced tea (regular and diet); coffee; bottled water; hamburgers

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and hotdogs; French fries; pizza; chicken strips or tenders and brand name ice cream (no knock

off brands allowed). It is strongly encouraged that the menu include healthy options including

vegetarian, gluten free, salads etc. Size of each item should be included with the menu. Should

the Concession Operator have a food establishment open to the public, then pricing and size for

menu item(s) should be the same as what is offered at that establishment.

Health Regulations – The Concession Operator shall obtain all required Board of Health permits

and licenses and maintain the Concession stand in accordance with Board of Health

requirements. It is the Concession Operator’s responsibility to schedule all required Board of

Health inspections, prior to opening.

The Concession Operator shall remove all garbage to the dumpsters on a regular basis, at least

twice daily, and shall comply with all recycling requirements of the Borough.

Security Deposit - The Concession Operator shall provide a Security Deposit to the Borough of

Madison of $3,000 (three thousand dollars) at the execution of the contract to ensure that all

terms of the agreement are fulfilled.

Concession Fee - Proposers shall list a proposed concession fee on the included proposal form.

The Concession Operator shall make payment in accordance with the following schedule:

• Prior to May 23, 2026

25% of Concession Fee

• July 1st

50% of Concession Fee

• August 1st

25% of Concession Fee

CONTRACT FORM

The successful proposer shall be required to execute the Borough’s form of contract, which

shall include, but shall not be limited to, indemnification, insurance, termination and licensing

provisions.

INSURANCE REQUIREMENTS

The vendor shall purchase and maintain such comprehensive general liability and other

insurance as will provide protection and hold the Borough harmless from claims which may

arise out of or result from the vendors performance of the work and successful concessionaire’s

other obligations under the contract including a) Worker’s Compensation in accordance with NJ

Statutes, b) comprehensive, personal liability, property damage coverage of $500,000.00 each

person and $1 million each occurrence, and c) excess general liability umbrella coverage at a

minimum of $2 million.

COST QUALIFICATION – By submission of a proposed concession fee, proposers acknowledge

and agree to adhere to any contract amount limitations set forth herein.

QUOTE EVALUATION – The Borough will select the most advantageous quote based Proposed

Concession Fee, menu submitted, qualifications, experience and other factors that are in the

best interest of the Borough.

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QUOTE

TO BOROUGH OF MADISON:

The undersigned having carefully examined the information submits this quote to provide

Concession Operator services for the Madison Community Pool for the 2026 season.

BUSINESS NAME OF THE PROPOSER: ____________________________________

NAME OF AUTHORIZED SIGNATORY:____________________________________

AUTHORIZED SIGNATORY SIGNATURE: __________________________________

BUSINESS ADDRESS: _____________________________________________________

_____________________________________________________

DATE: _______________ PHONE #: ________________________

E-MAIL ADDRESS: ____________________________________

Annual Concession Fee (Rent) we will pay: $__________________

Please attach a menu and any other relevant information.

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