Project Information

Bid Title

Contract Grass Cutting of Offensive Accumulations

Issuing Agency

Terrebonne Parish

Location

Louisiana

Published Date

Dec 23, 2025

Closing Date

Jan 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 25-PLAN-48

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Closing Date	Related Documents
RFP 25-PLAN-48	Contract Grass Cutting of Offensive Accumulations	01/08/2026 2:00 pm	RFP Packet

Attachment Preview

INVITATION TO PROPOSERS

Sealed proposals will be received on January 8, 2025 by the T e r r e b o n n e P a r i s h C o n s o l i d a t e d

G o v e r n m e n t Purchasing Division, 301 Plant Road Houma, Louisiana 70363 until 2:00 P.M. CST as shown on

the Purchasing Division Conference Room Clock at which time sealed proposals shall be publicly opened and the

name of the Proposers read aloud.

The Request for Proposal is available in electronic form at the Terrebonne Parish Consolidated Government website

www.tpcg.org/Purchasing/Bidopportunities. Proposal documents are also posted on

www.centralauctionhouse.com. To view these, download, and receive proposal notices by email, you have to

register with Central Auction House (CAH). Any questions about this process, contact Bobby Callender with Central

Auction House at 1-225-810-4814.

Each proposal shall be either hand delivered by the proposer or his agent in which instance the deliverer shall be

handed a written receipt, or such proposal shall be sent by United States Postal Service registered or certified

mail with a return receipt requested. Proposals shall not be accepted or taken, including receiving any hand

delivered proposals, on days which recognized as holidays by the United States Postal Service.

The mailing address for submittals is: TPCG Purchasing Division

301 Plant Road

Houma, Louisiana 70363

Request for Proposals (RFP): 25-PLAN-48 Contract for Grass Cutting of Offensive Accumulations and

Trash Removal

Please contact Deon Stewart, Assistant Director, Planning and Zoning at 985-873-6563 ext. 1422 with regard to the

specifications or Gina Bergeron, Purchasing Division, at 985-580-7272 for any clarifications or information about

the proposal documents.

Contractors desiring to respond to the RFP shall submit evidence with their proposal that they hold and in full force

and effect one (1) of the following licenses: Landscaping Grading and Beautification (Louisiana Contractors Licensing

Board) or Landscape Horticulturist (Louisiana Department of Agriculture and Forestry). Failure to submit evidence

with the submittal of the proper license will result in the proposal being declared irregular and shall be cause for

rejection.

The Terrebonne Parish Consolidated Government reserves the right to reject any and all proposals in accordance

with Louisiana State Law.

/s/Jasosn W. Bergeron

Jason W. Bergeron, Parish President

Terrebonne Parish Consolidated Government

Publish: December 23rd & 30th 2025

To Courier: December 18, 2025

INSTRUCTIONS TO PROPOSERS

PART 1 : GENERAL

The Terrebonne Parish Consolidated Government (TPCG) is soliciting proposals for the furnishing of all labor,

materials, and equipment necessary for the cutting of grass and cleaning of trash and debris from lots and open

land which comes under the jurisdiction of the Nuisance Abatement Division of the TPCG Planning and Zoning

Department, by authorization of the Terrebonne Parish Ordinance Number 8126. Services shall be executed strictly

in accordance with the specifications and conditions outlined herein.

1.1 Schedule of Events

1. RFP posted to TPCG website and blackout period

begins

DATE

December 23, 2025

TIME

2:00 P.M.

2. Deadline to receive written inquiries

December 30, 2025 10:00 A.M.

3. Deadline to answer written inquiries

January 2, 2026

4:00 P.M.

4. Proposal Opening Date

January 8, 2026

2:00 P.M.

5. Oral discussions with Proposers, if applicable

TBD

6. Notice of Intent to Award to be mailed

TBD

7. Contract Initiation

TBD

NOTE: The TPCG reserves the right to revise this schedule. Revisions before the Proposal Submission Deadline,

if any, will be formalized by the issuance of an addendum to the RFP. Revisions after the Proposal Submission

Deadline, if any, will be by written notification to the eligible Proposers.

PART 2: ADMINISTRATION

2.1 Proposal Submittal

This RFP is available in electronic form on the TPCG website at

https://secure.tpcg.org/login/purchasing/index.php. It will be available in PDF format or in printed form by

submitting a request to Gina M. Bergeron, in the Purchasing Division at 985-580-7272.

RFP: 25-PLAN-48 Contract for Grass Cutting of Offensive Accumulations and Trash Removal

Page 2

It is the Proposer’s responsibility to check the TPCG’s website frequently for any possible addenda that may be

issued. The TPCG is not responsible for a Proposer’s failure to download any addenda documents required to

complete a Request for Proposal. All proposals shall be received in hard copy (printed) form no later than the date

and time shown in the Invitation to Proposers. Fax or email submissions are not acceptable.

Important -- Clearly mark outside of envelope, box or package with the following information and format:

• Proposal Name: Contract for Grass Cutting of Offensive Accumulations and Trash Removal

• Proposal Opening Date and Time: January 8, 2:00 P.M.

Each proposal shall be either hand delivered by the Proposer or his agent in which instance the deliverer shall be

handed a written receipt, or such proposal shall be sent by United States Postal Service registered or certified mail

with a return receipt requested. Proposals shall not be accepted or taken, including receiving any hand delivered

proposals, on days which recognized as holidays by the United States Postal Service.

Proposals may be mailed through the U.S Postal Service to our physical location at:

TPCG Purchasing Division

301 Plant Road

Houma, Louisiana 70363

Proposer is solely responsible for the timely delivery of its proposal. Failure to meet the proposal’s opening date

and time shall result in rejection of the proposal.

PROPOSALS SHALL BE OPENED PUBLICLY AT THE PHYSICAL LOCATION IDENTIFIED ABOVE AND ONLY THE NAME

OF THE PROPOSERS SUBMITTING PROPOSALS SHALL BE IDENTIFIED ALOUD. NO OTHER INFORMATION

CONTAINED IN THE PROPOSAL SHALL BE RELEASED OR DISCLOSED.

2.2 Proposal Response Content

To standardize and simplify the evaluation of responses, proposals should contain all of the following information

and be organized in the sequence indicated below. All of the sections should be appropriately labeled and bound

together under a single cover not to exceed two (2) volumes with any identified appendices included as a separate

volume.

A. Title Page: Title Page should show the Request for Proposal’s subject, proposal title, the firm’s name,

address and telephone number of a contact person(s) who will address technical and contractual matters

throughout the evaluation period; and the date of the proposal.

B. Cover Letter: The response should contain a Cover Letter submitted on the Proposer’s official business

letterhead and signed by a person who is authorized to commit to the Proposer to perform the work /

services included in the proposal and should identify all materials and enclosures being forwarded in

response to the RFP. By signing the Cover Letter and the Proposal, the Proposer certifies compliance with

the signature authority required in accordance with LA R.S. 38:2212 B (5) as may be amended.

C. General Information: Brief discussion about Proposer’s business history and current purpose / function in

the marketplace/community.

RFP: 25-PLAN-48 Contract for Grass Cutting of Offensive Accumulations and Trash Removal

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D. Qualifications & Experience: The Proposer should demonstrate qualifications and experience by including

the following:

• A statement of the Proposer’s understanding of the requirements of the RFP

• Proposer’s ability to meet the TPCG’s objectives and to perform the tasks and/or the services

provided in the RFP

• The Proposer must hold and maintain one of the following licenses: Landscaping Grading and

Beautification (Louisiana Contractors Licensing Board) or Landscape Horticulturist (Louisiana

Department of Agriculture and Forestry). A copy of the Proposer’s license MUST be submitted with

the proposal.

• The Proposer must have been in business for a minimum of two (2) years. The Proposer shall

present documentation verifying that experience.

• The Proposer shall maintain offices, shop facilities and personnel located in Terrebonne Parish.

• The Proposer shall be accessible by email and telephone from Terrebonne Parish during regular

business hours.

• The Proposer shall submit a list of names of their managers and/or supervisors.

• Provide at least three (3) references. Include the name of the organization, the length of contract

(if applicable), a brief summary of the work and the name and telephone number of the person

responsible for overseeing the contract.

• Proposer must be the prime Contractor for each customer/contract referenced. All references

shall be for work performed over the last twelve (12) months at commercial, multi-residential

developments and/or institutional complexes for contracts of comparable size.

• At least one (1) contract/customer shall have been serviced for a minimum of one (1) year. Failure

to provide verifiable references may result in the Proposer not being considered for award.

• Unsatisfactory references may result in the Proposer not being considered for award.

E. Project Approach: Proposer should include at a minimum:

• A management and response plan applicable for the scope of work

• List of personnel who will be involved in the management of this Agreement. Include their

experience in the area of service delivery. Indicate the level of involvement they will have in the

day-to-day operation of the Agreement.

F. Price Proposal:

• Proposer shall submit pricing on Price Proposal Form included in this RFP packet.

G. Certificates of Insurance: Proposer should include certificates of insurance as required hereafter

H. Attachments: Proposer must include in their proposal all documentation that will be used during the course of

this Agreement. Proposer in all cases shall be in a position to assure a timely completion of services to the TPCG.

Proposer will be asked to commit to an acceptable response and turn-around time as a performance parameter

to this Agreement. Proposer will be audited during the Contract to confirm that performance commitments are

being met.

Additional information, which the Proposer feels will assist in the evaluation should be included.

I. Conflict of Interest Disclosure: All Respondents providing a response to this RFP shall provide a clear and

unambiguous indication of any potential or real conflicts of interest it may have with respect to performing

work on behalf of TPCG. TPCG shall make the final determination as to whether any potential or real

conflict of interest exists. Please provide in writing whether or not a conflict exists.

J. Litigation: The Respondent should provide a list of any previous, ongoing, or pending litigation or

arbitration in which the Respondent’s firm has been involved during the past five (5) years with respect to

the provision of these or similar services.

RFP: 25-PLAN-48 Contract for Grass Cutting of Offensive Accumulations and Trash Removal

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2.3 Number of Response Copies

Each Proposer shall submit one (1) bound signed original response and one (1) electronic copy submitted in PDF

format on a thumb drive and one (1) redacted copy, if applicable.

NOTE: Proposal must be signed by an individual that has the authority to enter into a contractual agreement and

evidence of authority must be included with proposal submission.

2.4 Legibility / Clarity

Responses to the requirements of this RFP in the formats requested are desirable with all questions answered in as

much detail as practicable. The Proposer’s response is to demonstrate an understanding of the requirements.

Proposals prepared simply and economically, providing a straightforward, concise description of the Proposer’s

ability to meet the requirements of the RFP is also desired. Each Proposer is solely responsible for the accuracy and

completeness of its proposal.

2.5 Confidential Information, Trade Secrets and Propriety Information

The designation of certain information as trade secrets and/or privileged or confidential proprietary information

shall only apply to the technical portion of the proposal. The cost proposal will not be considered confidential

under any circumstance. Any proposal copyrighted or marked as confidential or proprietary in its entirety may be

rejected without further consideration or recourse.

For the purposes of this procurement, the provisions of the Louisiana Public Records Act (La. R.S. 44.1 et. seq.) will

be in effect. Pursuant to this Act, all proceedings, records, contracts, and other public documents relating to this

procurement shall be open to public inspection. Proposers are reminded that while trade secrets and other

proprietary information they submit in conjunction with this procurement may not be subject to public disclosure,

protections must be claimed by the Proposer at the time of submission of its Technical Proposal. Proposers should

refer to the Louisiana Public Records Act for further clarification.

The TPCG reserves the right to make any proposal, including proprietary information contained therein, available

to TPCG personnel or organizations for the sole purpose of assisting the TPCG in its evaluation of the proposal. The

TPCG shall require said individuals to protect the confidentiality of any specifically identified proprietary information

or privileged business information obtained as a result of their participation.

Proposer’s failure to comply with La. R.S. 44:3.2. (D)(1) shall result in the failure to properly assert the designation

of trade secrets and/or privileged or confidential proprietary information and the information may be considered

public records.

If your proposal contains confidential information, you should submit a redacted copy along with your proposal. If

you do not submit the redacted copy, you will be required to submit such a copy within forty-eight (48) hours of

notification from the Purchasing Division, if you intend to maintain confidentiality. When submitting your redacted

copy, you should clearly mark the cover as such - “REDACTED COPY” - to avoid having this copy reviewed by an

evaluation committee member. The redacted copy should also state which sections or information have been

removed.

2.6 Proposal Clarifications Prior to Submittal

2.6.1 Proposer Inquiry Periods

RFP: 25-PLAN-48 Contract for Grass Cutting of Offensive Accumulations and Trash Removal

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Commodity Codes

• NAICS 561730Landscaping Services

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