Project Information

Bid Title

Public Works Office Building

Issuing Agency

City of DeBary

Location

Florida

Published Date

Nov 9, 2025

Closing Date

Dec 15, 2025

Government Level

State & Local

Status

Closed

Ref. #

04-26

Original Source

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Bid Documents

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Project Description

Bid Number:	04-26
Bid Title:	Public Works Office Building
Category:	2026 Bid Postings
Status:	Open

Description: This Request for Proposals (RFP) is issued to solicit sealed submissions from qualified contractors for the purchase, delivery, and installation of a Public Works Office Building. The City is seeking to evaluate proposals for the purchase of new or pre-owned options. Publication Date/Time: 11/9/2025 8:00 AM Closing Date/Time: Open Until Contracted Bid Opening Information: December 15, 2025 at 2:00 PM Addendum Date/Time: November 20, 2025 Pre-bid Meeting: N/A Contact Person: sperry@debary.org Related Documents: 04-26 - Public Works Office Building Exhibit H- RFP 04-26 Excel Price Submission Sheet RFP 04-26 Office Building Layout Examples RFP 04-26 Site Map

Attachment Preview

REQUEST FOR PROPOSAL AND CONTRACTOR ACKNOWLEDGEMENT FORM

REQUEST FOR PROPOSAL AND CONTRACTOR

ACKNOWLEDGEMENT FORM

POSTING DATE: November 9, 2025

PURCHASING CONTACT & EMAIL:

Susan Perry, Purchasing Coordinator

sperry@debary.org

RFP NUMBER AND TITLE:

04-26 - Public Works Office Building

RFP DUE DATE & TIME:

December 15, 2025 at 2:00 PM EST

NOTE: RESPONSES RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED

QUESTION DEADLINE:

November 19, 2025 at 2:00 PM EST

The City will respond to written inquiries emailed to: sperry@debary.org

THE FOLLOWING MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR RESPONSE.

YOUR RESPONSE WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN AUTHORIZED

AGENT OF THE PROVIDER.

COMPANY NAME: __________________________________________________________________________

MAILING ADDRESS: ________________________________________________________________________

CITY, STATE, ZIP: __________________________________________________________________________

FEDERAL EMPLOYERS IDENTIFICATION NUMBER (FEIN): ________________________________________

TELEPHONE NUMBER:___________________________

EMAIL: ______________________________________________________________________________

AUTHORIZED SIGNATURE:

___________________________________________

TITLE: _______________________________

TYPE OR

PRINTED NAME:

__________________________________________

DATE: _____________________

NOTICE: Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes will constitute

a waiver of proceedings under Chapter 120, Florida Statutes.

04-26 - Public Works Office Building

OVERVIEW AND INTENT

1. Overview

This Request for Proposals (RFP) is issued to solicit sealed submissions from qualified contractors

for the purchase, delivery, and installation of a Public Works Office Building.

The City is seeking to evaluate proposals for the purchase of new or pre-owned options.

2. RFP Schedule

The following is a tentative schedule for the RFP process and all dates are subject to change.

Solicitation Posting

Request for Information Cut-off

Proposals Due

Proposal Evaluation

City Council Approval Date

November 9, 2025

November 19 2025

December 15, 2025

December 16, 2025

January 7, 2026

SCOPE OF WORK OR SERVICES

The purpose of the scope and specifications is to illustrate the City’s intended purchase.

To establish a baseline for quality, specific processes, equipment types, or materials may be identified in

the plans or specifications. This may include descriptive references, the naming of specific manufacturers

or brands, or the specification of particular materials or products.

The proposal for the scope of work shall include all labor, materials, tools, staging, permit,

fees, licenses, hoisting, hauling, taxes, equipment and supervision required.

See RFP 04-26 Office Building Layout Examples and RFP 04-26 Site Map

All work shall be performed in strict accordance to the contract documents and shall include, but not be

specifically limited to, the following:

• Any and all damage to the surrounding area must be repaired;

• Contractor to include protection of work site (i.e. barricades, caution tape, windscreen, lock for

gate(s) etc.);

• The structures must meet all current Volusia County and Florida Building and Fire Codes with a

minimum wind rating of 160mph and meet Florida Building Code (FBC), which is based on the

American Society of Civil Engineers (ASCE) standard;

• The buildings must be Americans with Disabilities Act (ADA)-compliant and meet any applicable

Florida architectural accessibility standards. Modular fabrication and installation shall meet or

exceed all Modular Building Institute (MBI) standards for Office Modular Buildings, and Americans

with Disabilities Act (ADA).

• The provision of all necessary Volusia County requirements – related Notices of Approval (NOA’s)

and all required building permits and testing;

• The Contractor shall be responsible for obtaining and coordinating the marking of all subsurface

utility elements – line locations, vaults, and the like – by an experienced, qualified, private line

location company, and by Sunshine State Line Locations. Any damage to any sub-surface

elements shall be the sole responsibility of the Contractor, and the Contractor shall bear

all costs of required repair and/or replacement;

• Site must be left in “ready” for use conditions;

• Warranty and Guarantee: Proposal shall include the warranty and guarantee associated with the

labor and materials. Minimum requirements include three (3) year on material, and labor;

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04-26 - Public Works Office Building

• The building project shall follow all applicable federal, state and local building codes, laws,

ordinances, rules and regulations;

• Final inspection, issuance of certificate of occupancy, and approval by the City’s Public

Works Representative prior to final payment.

• The City will be responsible for water, sewer and electrical utilities to the sites;

 LOTS # 1 & # 2 - NEW or USED Modular Office Building

The modular building shall meet, exceed or be similar to the following specifications:

Building Size: Thirty-feet (30’) x sixty feet (60’), 1,800 sq.ft., or similar size

Floor Structure: Steel Frame with two inch (2”) x eight inch (8”) wood joists and plywood floor decking

Floor finish: Vinyl Composite Tile throughout

Exterior walls: Wood stud, sheathing as required, and finished on the outside with Hardie Panel siding,

or substantially similar alternative (concrete board)

Rooms: Six (6) office spaces, with one as a storage room for lockers, two (2) restrooms (One (1) ADA

with ADA shower), one (1) breakroom,

Exterior Trim: Hardie Trim, or substantially similar alternative

Windows: Eight (8) or nine (9), thirty-six inch (36”) x sixty inch (60”) impact rated white vinyl frame

vertical slide insulated (low E glass) Windows with Vinyl Mini-blinds

Doors: Two (2) thirty-six inch (36”) x eighty inch (80”) impact rated steel/steel exterior door with view

block, door hardware and deadlocks.

Eight (8) or nine (9), thirty-six inch (36”) x eighty inch (80”) pre-hung woodgrain finish interior doors with

steel frame.

Roof: White Ethylene Propylene Diene Monomer (EPDM) Rubber Roof installed per Florida Building

Code (Volusia County)

HVAC System: The HVAC system shall consist of the required number of 2-ton, wall-hung air

conditioning units. Each unit will include fiberglass supply ducts and ducted return air systems. The

installation shall also include thermostats, supply diffusers, and return air grilles as necessary for proper

operation and distribution.

Interior walls: The interior walls will be constructed with wood studs, insulated and finished with

prefinished vinyl covered gypsum drywall. Trim package to be standard and four inch (4”) vinyl cove base

throughout.

Ceiling: Prefinished @ eight feet (8’) above floor.

Electric: To consist of a two hundred (200) amp single phase electrical panel. Exhaust fan in bathrooms.

2/40 diffused fluorescent lighting and LED porch lights. Outlets located on all walls, approximately ten

(10) empty j boxes to be included. J boxes shall be stubbed thru the floor unless otherwise instructed.

Location of j boxes may be designated by the City. In addition, the City requires junction boxes to provide

hookup for camera/security system.

Plumbing: Building to include two (2) bathrooms, one (1) standard commode, one (1) ADA commode,

one (1) ADA shower, two (2) wall mount lavatories, two (2) mirrors, with stainless steel kitchen sink and

faucet in breakroom, and an instantaneous water heater.

Cabinets: Up to ten (10) linear feet of oak base and overhead cabinets in breakroom.

Steps: Aluminum steps with 5’x5’ landing, handrails tied down pursuant to local building code.

Ramp: Include as an alternate, a ramp to meet ADA requirements, for access to the modular building.

Installation: The building shall be installed on a foundation that meets Florida Building Code (whether

that is dry-stack block foundation or solid concrete foundation) utilizing above grade pads and hurricane

ground anchors to comply with Florida Building Code (Volusia County). Foundation design assumes 2500

PSF soil bearing capacity. Finished floor elevation shall be no less than forty inches (40”) above grade.

Anchors and hardware shall all be galvanized to delay corrosion.

Skirting: Use of PVC lattice or substantially similar alternative.

Page 3 of 29

04-26 - Public Works Office Building

 LOT # 3 - NEW Metal Office Building

The steel building shall meet, exceed or be similar to the following specifications:

Building Size: Thirty-feet (30’) x sixty feet (60’), 1,800 sq.ft., or similar size

Floor Structure: Foundation

Floor finish: Vinyl Composite Tile throughout or other options.

Exterior walls: Metal and insulated.

Rooms: Six (6) office spaces, with one as a storage room for lockers, two (2) restrooms (One (1) ADA

with ADA shower), one (1) breakroom,

Windows: Eight (8) or nine (9), thirty-six inch (36”) x sixty inch (60”) impact rated white vinyl frame

vertical slide insulated (low E glass) Windows with Vinyl Mini-blinds

Doors: Two (2) thirty-six inch (36”) x eighty inch (80”) impact rated steel/steel exterior door with view

block, door hardware and deadlocks.

Eight (8) or nine (9), thirty-six inch (36”) x eighty inch (80”) pre-hung woodgrain finish interior doors with

steel frame.

Roof: Gabled and following Florida Building Code (Volusia County)

HVAC System: The HVAC system shall consist of the required number of 2-ton, wall-hung air

conditioning units. Each unit will include fiberglass supply ducts and ducted return air systems. The

installation shall also include thermostats, supply diffusers, and return air grilles as necessary for proper

operation and distribution.

Interior walls: The interior walls will be constructed with wood studs, insulated and finished with

prefinished vinyl covered gypsum drywall. Prefinished @ eight feet (8’) above floor. Trim package to be

standard and four inch (4”) vinyl cove base throughout.

Electric: To consist of a two hundred (200) amp single phase electrical panel. Exhaust fan in bathrooms.

2/40 diffused fluorescent lighting and LED porch lights. Outlets located on all walls, approximately ten

(10) empty j boxes to be included. J boxes shall be stubbed thru the floor unless otherwise instructed.

Location of j boxes may be designated by the City. In addition, the City requires junction boxes to provide

hookup for camera/security system.

Plumbing: Building to include two (2) bathrooms, one (1) standard commode, one (1) ADA commode,

one (1) ADA shower, two (2) wall mount lavatories, two (2) mirrors, with stainless steel kitchen sink and

faucet in breakroom, and an instantaneous water heater.

Cabinets: Up to ten (10) linear feet of oak base and overhead cabinets in breakroom.

Installation: The building shall be installed on a foundation that meets Florida Building Code, utilizing

hurricane ground anchors to comply with Florida Building Code (Volusia County). Foundation design

assumes 2500 PSF soil bearing capacity. Anchors and hardware shall all be galvanized to delay

corrosion.

Page 4 of 29

04-26 - Public Works Office Building

GENERAL TERMS AND CONDITIONS

1. Definitions

The City of DeBary, Florida may be referred to as “The City of DeBary”,or “The City”, herein.

The term “Contractor” shall refer to the company, individual, or organization that responds to this

Request for Proposal (RFP) and/or is awarded.

2. Length of Contract and Renewals: This RFP intends to establish a contract for an initial period of

three (3) years from the date of the award by the City of DeBary with two (2) additional one-year

renewal options at the same prices, terms, conditions, and specifications upon mutual agreement by

the City of DeBary and the Contractor. Renewals must be in writing, with the signature of the

Contractor’s authorized representative and the City of DeBary.

3. Cancellation: The City of DeBary reserves the right to cancel this Invitation to RFP, in whole or in part,

when it is in the City of DeBary’s best interest. Notice of cancellation will be posted on the City's

webpage, VendorLink and DemandStar.

4. RFP Submission: RFP submittals are due at the date and time indicated on the Contractor

Acknowledgement Form or as amended in the form of an addendum issued by the Purchasing

Department.

The City will receive proposals at the following address:

Susan Perry, Purchasing Coordinator

City of DeBary

16 Colomba Rd.

DeBary, Florida 32713

The City Must Receive All Proposals On or Before December 15, 2025 By 2:00 PM EST

NOTE: RESPONSES RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED

To facilitate processing, please mark the outside of the envelope in the lower left hand corner as follows:

“04-26 - Public Works Office Building” An address label has been provided.

The envelope shall also include the Respondent’s return address in the upper left hand corner.

Respondents shall submit FOUR (4) copies of the proposal in a sealed, opaque envelope or box.

The respondent may submit the proposals by mail, parcel delivery service, or in person.

Neither the City nor its representatives shall be liable for any expenses incurred in connection with the

preparation of a response to the RFP. Respondents should prepare their submittals simply and

economically, providing a straightforward and concise description of the respondent’s ability to meet

the requirements of the RFP.

Please note that Sections 119.071(1)(b), (c) and 815.045 of the Florida Statutes address in part the

issue of the public nature of sealed bids, qualifications or proposals as well as the confidential nature

of certain trade secrets. The RFP, qualifications or proposal submitted by your company may contain

areas, which are designated "confidential" or "exempt from disclosure." A generic notation that

information is "confidential" shall not suffice. Failure to provide a detailed explanation and justification

including statutory cites and specific reference to your submittal(s) detailing what provisions, if any, you

believe are exempt from disclosure, may result in your submittal(s) being subject to disclosure in

accordance with Chapter 119 of the Florida Statutes. If the respondent believes their information to be

exempt from disclosure, the respondent must supply an additional “redacted” copy of the proposal

response their RFP submittal.

Page 5 of 29

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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