Project Information

Bid Title

ELMA PUMPING STATION AND FORCE MAIN UPGRADES-ENGINEERING SERVICES

Issuing Agency

Erie County

Location

New York

Published Date

Apr 6, 2026

Closing Date

Apr 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Department	Title	Submission Deadline	Additional files
ENVIRONMENT & PLANNING	ELMA PUMPING STATION AND FORCE MAIN UPGRADES-ENGINEERING SERVICES	Thursday, April 16, 2026	reponse-to-requests-for-clarification.pdf

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NOTICE OF INVITATION

TO SUBMIT A PROPOSAL FOR

PROFESSIONAL ENGINEERING SERVICES

Proposals are requested by the Erie County Department of Environment and

Planning, Division of Sewerage Management (DEP/DSM) for consultant services related

to the Elma Pumping Station and Force Main Upgrades for Erie County Sewer District

No. 3. The top-rated respondent will be selected to enter into an agreement for

engineering design and/or construction phase services to implement the recommended

alternative identified in the “Erie County Sewer District No. 3 – Elma Pumping Station

and Forcemain Technical Memorandum” dated February 2025.

In accordance with Erie County Local Law No. 6-1983, proposals are hereby

invited for the subject project. Proposals are to be submitted in the exact format detailed

in the request for proposals (RFP). Proposals will be due on Thursday April 16, 2026 by

2:00 P.M. An optional online pre-proposal meeting will be held at 11:00 a.m. on

Tuesday March 17, 2026.

The DEP/DSM emphasizes that declining to respond at any step of the

procurement process prior to selection will not hinder firms from being solicited for

future jobs.

To obtain a copy of the RFP guidelines, please visit the following website on or

after March 2, 2026: https://www3.erie.gov/purchasing/requests-proposals-construction-

bids. Alternatively, you may call 716-858-8383 or email beth.pfalzer@erie.gov if you

would like to request a hardcopy.

This invitation does not commit Erie County Sewer District No. 3, Erie County,

or its DEP to accept any price proposal, nor does it obligate Erie County for any costs

associated with preparing or submitting proposals.

Dated: 3/2/26

Published:3/2/26

By: Joseph Fiegl, P.E., BCEE

Deputy Commissioner

Erie County DEP/DSM

ERIE COUNTY

REQUEST FOR PROPOSALS (RFP)

ELMA PUMPING STATION AND FORCE

MAIN UPGRADES –

Engineering Services

Erie County Sewer District No. 3

RFP# 3.3.2.ELMA PS

MARCH 2026

DEPARTMENT OF ENVIRONMENT & PLANNING

DIVISION OF SEWERAGE MANAGEMENT

EDWARD A. RATH COUNTY OFFICE BUILDING

95 FRANKLIN STREET – ROOM 1034

BUFFALO, NEW YORK 14202

COUNTY OF ERIE, NEW YORK

REQUEST FOR PROPOSALS (“RFP”)

File No. 3.3.2.Elma PS

TO PROVIDE Engineering Services for the Elma Pumping Station and Force Main Upgrades

for Erie County / Erie County Sewer District (ECSD) No. 3,

I. INTRODUCTION

The County of Erie, New York (the “County”) is currently seeking Proposal Statements from

qualified Engineering Firms interested in providing design and/or construction phase services for

the Elma Pumping Station and Force Main Upgrades project. Proposers interested in providing

these engineering services are invited to respond to this request.

It is the County's intent to select the Proposer(s) that provide(s) the best solution for the County's

needs.

The County reserves the right to amend this RFP. The County reserves the right to reject any or

all of the proposals, or any part thereof, submitted in response to this RFP, and reserves the right

to waive informalities, if such action is deemed to be in the best interest of the County. The County

reserves the right to request additional information from any proposer. The County reserves the

right to award negotiated contracts to one or more proposers.

This RFP is not intended and shall not be construed to commit the County to pay any costs incurred

in connection with any proposal or to procure or contract with any firm.

The County will only contract with firms that do not discriminate against employees or applicants

for employment because of race, creed, color, national origin, sex, age, disability, marital status,

sexual orientation, citizenship status or any other status protected by New York State and Federal

laws.

II. PROPOSAL PROCEDURES

A. ANTICIPATED SCHEDULE OF PROPOSAL

The following schedule is for informational purposes only. The County reserves the right to

amend this schedule at any time.

Issue RFP:

Monday, March 2, 2026

Optional Pre-Proposal Meeting

Tuesday March 17, 2026

Proposals Due:

Thursday, April 16, 2026

Selection Made:

Approximately 30 days following due date

Contract Signed:

Following all necessary County approvals

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B. GENERAL REQUIREMENTS

1. Each proposal shall be prepared simply and economically avoiding the use of elaborate

promotional materials beyond what is sufficient to provide a complete, accurate and

reliable presentation.

2. One (1) original and five (5) copies shall be submitted. Proposals MUST include a

signed Proposer Certification (Exhibit “A”). Proposals without a signed certification

will be rejected.

3. Submission of the proposals shall be directed to:

Joseph Fiegl, P.E., BCEE, Deputy Commissioner

Department of Environment & Planning

Division of Sewerage Management

95 Franklin Street – Room 1034

Buffalo, New York 14202

All proposals must be delivered to the above office on or before Thursday April 16,

2026 at 2:00 p.m. Proposals received after the above date and time will not be

considered. The County is under no obligation to return proposals.

4. Requests for clarification of this RFP must be written and submitted to David Millar,

P.E. at david.millar@erie.gov no later than Thursday, April 2, 2026, at 4:00 p.m. Formal

written responses will be distributed by the County on or before Thursday, April 9, 2026.

NO COMMUNICATIONS OF ANY KIND WILL BE BINDING AGAINST THE

COUNTY, EXCEPT FOR THE FORMAL WRITTEN RESPONSES TO ANY

REQUEST FOR CLARIFICATION.

5. Proposers may be required to give an oral presentation to the County to clarify or

elaborate on the written proposal. Those proposers will be notified to arrange specific

times.

6. No proposal will be accepted from nor any agreement awarded to any proposer that is in

arrears upon any debt or in default of any obligation owed to the County. Additionally,

no agreement will be awarded to any proposer that has failed to satisfactorily perform

pursuant to any prior agreement with the County.

7. Proposers are encouraged to attend the optional pre-proposal meeting which will be held

online at 11:00 a.m. on Tuesday March 17, 2026. Please see the access information

below:

Join from the meeting link

https://erie.webex.com/erie/j.php?MTID=ma3f3f4b5e65417e9a9b03b35a5838ece

Join by meeting number

Meeting number (access code): 2486 889 5228

Meeting password: pJa9pu9uYP9

Tap to join from a mobile device (attendees only)

+1716-858-2250,,24868895228## United States Toll (Buffalo)

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+1-415-655-0003,,24868895228## United States Toll

Join by phone

+1 716-858-2250 United States Toll (Buffalo)

+1-415-655-0003 United States Toll

Global call-in numbers

Join from a video system or application

Dial 24868895228@webex.com

You can also dial 173.243.2.68 and enter your meeting number.

A recording of the optional pre-proposal meeting may be available for those that are

unable to attend.

8. All proposers submitting proposals must include a cost proposal in a separate sealed

envelope clearly labeled with the proposer name, due date of proposal, and proposal

name (“Elma Pumping Station & Force Main Upgrades – Engineering Services”).

III. SCOPE OF PROFESSIONAL SERVICES REQUIRED

See Exhibit “D” (Schedule “A” of the Agreement).

IV. STATEMENT OF RIGHTS

UNDERSTANDINGS

Please take notice, by submission of a proposal in response to this request for proposals, the

proposer agrees to and understands:

• that any proposal, attachments, additional information, etc. submitted pursuant to this

Request for Proposals constitute merely a suggestion to negotiate with the County of Erie

and is not a bid under Section 103 of the New York State General Municipal Law.

• submission of a proposal, attachments, and additional information shall not entitle the

proposer to enter into an agreement with the County of Erie for the required services.

• by submitting a proposal, the proposer agrees and understands that the County of Erie is

not obligated to respond to the proposal, nor is it legally bound in any manner whatsoever

by submission of same.

• that any and all counter-proposals, negotiations or any communications received by a

proposing entity, its officers, employees or agents from the County, its elected officials,

officers, employees or agents, shall not be binding against the County of Erie, its elected

officials, officers, employees or agents unless and until a formal written agreement for

the services sought by this RFP is duly executed by both parties and approved by the Erie

County Legislature, the Erie County Fiscal Stability Authority (if required), and the

Office of the Erie County Attorney.

In addition to the foregoing, by submitting a proposal, the proposer also understands and

agrees that the County of Erie reserves the right, and may at its sole discretion exercise, the

following rights and options with respect to this Request for Proposals:

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Commodity Codes

• NAICS 541330Engineering Services

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