Project Information

Bid Title

FIRE HYDRANT TESTING FOR EDDY COUNTY FIRE AND RESCUE

Issuing Agency

Eddy County

Location

New Mexico

Published Date

May 14, 2026

Closing Date

Jun 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26-01

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 26-01
Bid Title:	FIRE HYDRANT TESTING FOR EDDY COUNTY FIRE AND RESCUE
Category:	Eddy County Bids
Status:	Open

Description: The County of Eddy, on behalf of the Fire & Rescue Department, seeks bids from companies qualified to do business in the State of New Mexico to provide flow testing and marking of hydrants in accordance with 2019 NFPA 291. Eddy County is soliciting qualified professional vendors to provide comprehensive fire hydrant testing and maintenance services for Eddy County Fire & Rescue. Services shall include inspection and routine maintenance of hydrants, including lubrication or oiling of the bonnet, and ensuring that all stems, caps, plugs, and threads are in proper working condition. Vendors will also be responsible for applying food-grade anti-seize compound to each hydrant port. All lubricants, oils, and anti-seize materials used must meet food-grade standards. Additionally, vendors shall ensure that all vegetation within a three-foot radius of each hydrant is cleared as part of the maintenance process. Eddy County anticipates awarding contracts to multiple vendors to fulfill these service requirements. Publication Date/Time: 5/14/2026 12:00 AM Closing Date/Time: 6/3/2026 2:00 PM Related Documents: IFB 26-01 Fire Hydrant Testing for Eddy County Fire and Rescue

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EDDY COUNTY

STATE OF NEW MEXICO

INVITATION FOR BIDS

IFB 26-01

Fire Hydrant Testing for Eddy County Fire & Rescue

Commodity Code(s): 340-60; 936-33

EDDY COUNTY PURCHASING

101 W. GREENE ST

CARLSBAD, NM 88220

Issued Date: May 13, 2026

Submission Deadline: June 3, 2026 @ 2:00 PM MST

IFB 26-01 FIRE HYDRANT TESTING FOR EDDY COUNTY FIRE & RESCUE

Contents

EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL............................................. 1

I. INTRODUCTION ..................................................................................................................... 2

II. DEFINITION OF TERMINOLOGY..................................................................................... 4

III. GENERAL REQUIREMENTS ............................................................................................ 6

IV. SPECIFIC CONDITIONS ................................................................................................... 11

V. RESPONSE REQUIREMENTS ........................................................................................... 13

VI. BID OPENING, PROCESSING AND AWARD ............................................................... 14

APPENDICES ............................................................................................................................. 16

ACKNOWLEDGEMENT OF RECEIPT FORM ................................................................... 17

ACCEPTANCE OF CONDITIONS GOVERNING THE PROCUREMENT ..................... 18

LETTER OF TRANSMITTAL FORM .................................................................................... 19

OPTIONS,EXCEPTIONS,ORVARIATIONS............................................................................. 20

RESPONSES TO SPECIFICATIONS AND REQUIREMENTS .......................................... 21

STATEMENT OF COMPLIANCE .......................................................................................... 22

CONFLICT OF INTEREST DECLARATION ....................................................................... 23

AFFIDAVIT OF NON-COLLUSION....................................................................................... 24

NEW MEXICO RESIDENT BUSINESS PREFERENCE CERTIFICATION.................... 25

CAMPAIGN CONTRIBUTION DISCLOSURE FORM ....................................................... 26

COST FORM............................................................................................................................... 29

REPLACE WITH CONTRACTORS IRS W-9 FORM .......................................................... 31

IFB 26-01 FIRE HYDRANT TESTING FOR EDDY COUNTY FIRE & RESCUE

EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL

Eddy County has partnered with Euna Procurement, formerly known as Bonfire Interactive, to move all

Bid and RFP submissions to a fully digital platform. This is an effort to streamline the procurement

process and make working with Eddy County easier and efficient.

The Eddy County Procurement Portal, hosted by Euna Procurement, can be accessed here:

https://coeddynm.bonfirehub.com/portal/?tab=openOpportunities

All interested vendors must register on the Eddy County Procurement Portal. During registration, it is

recommended that vendors link relevant commodity codes to their profiles to receive automatic

notifications of new opportunities matching their services or products.

How to Register

1. Visit https://www.co.eddy.nm.us/

2. Click on the Business tab

3. Go to BID / RFP Opportunities

4. Select BID / RFP Vendor Registration Instructions

For assistance, please visit the Vendor Registration Help page or contact the Eddy County Chief

Procurement Officer with any questions at agranger@co.eddy.nm.us

1

IFB 26-01 FIRE HYDRANT TESTING FOR EDDY COUNTY FIRE & RESCUE

I. INTRODUCTION

PURPOSE OF THIS INVITATION FOR BID

The County of Eddy, on behalf of the Fire & Rescue Department, seeks bids from companies qualified to

do business in the State of New Mexico to provide flow testing and marking of hydrants in accordance

with 2019 NFPA 291.

SCOPE OF WORK

Eddy County is soliciting qualified professional vendors to provide comprehensive fire hydrant testing

and maintenance services for Eddy County Fire & Rescue. Services shall include inspection and routine

maintenance of hydrants, including lubrication or oiling of the bonnet, and ensuring that all stems, caps,

plugs, and threads are in proper working condition. Vendors will also be responsible for applying food-

grade anti-seize compound to each hydrant port. All lubricants, oils, and anti-seize materials used must

meet food-grade standards.

Additionally, vendors shall ensure that all vegetation within a three-foot radius of each hydrant is

cleared as part of the maintenance process. Eddy County anticipates awarding contracts to multiple

vendors to fulfill these service requirements.

SPECIFICATIONS AND REQUIREMENTS

Item 1: Hydrant Flow Testing and Marking

Bidder must be familiar with NFPA 291 and trained to perform all testing according to the 2019 edition

of NFPA 291 “Fire Flow Testing and Marking of Hydrants”. Flow tests must meet all guidelines listed

in chapter 4 “Flow Testing”. Marking of hydrants will be in accordance with chapter 5, and will be

painted according to 5.2.1.2, 5.2.1.3, 5.2.1.4, 5.2.1.5, and 5.2.1.6.

2019 edition of NFPA 291 “Fire Flow Testing and Marking of Hydrants” is available through

http://www.nfpa.org. Each vendor must sign up for a free membership to utilize this electronic copy.

Testers should have a copy of 2019 edition of NFPA 291 available for reference during testing.

Item 2: Hydrant Inspection and Maintenance

Inspect fire hydrant to ensure the following:

1. Tightness of hydrant outlet caps

2. No leaks in outlets or at the top of hydrant

3. No cracks in the hydrant barrel

4. Hydrant drain is clear

5. Turning nut is not worn down with rounded corners

6. There are no damaged nozzle treads

7. Hydrant is accessible

8. There is no corrosion detrimental to hydrant integrity

Maintenance on each hydrant will include:

1. Lubrication or oiling of the bonnet with food grade oil or lubrication according to the manufacturer

specifications

2. Ensure all stems, caps, plugs, and threads are in proper operating condition

3. Put food grade anti-seize on each hydrant port

4. Remove all vegetation within 3 feet of the hydrant

2

IFB 26-01 FIRE HYDRANT TESTING FOR EDDY COUNTY FIRE & RESCUE

It is the responsibility of the bidder to be familiar with the different types and brands of hydrants. Bidder

must be familiar with the manufacturer recommended maintenance techniques and follow them for each

manufacturer.

A detailed electronic report will be provided by the vender for all services completed and will include

the hydrant number, location by address, GPS coordinates, all work completed, and any deficiencies

found. This will be provided in PDF format, or another format preapproved by Eddy County Fire &

Rescue.

CONTRACT TERM

The term of this contract shall be for one (1) year. The County reserves the right to extend any

contract, on an annual basis (or any portion thereof) and by mutual agreement, for up to three (3)

additional years and shall be subject to the same terms and conditions as set forth in the original

agreement. Under no circumstances will the term of this contract, including any extensions thereto,

exceed four (4) years. This procurement will result in a multi-source award. There is no guarantee that

the option will be exercised on any or all of the awarded contracts. There is no guarantee of a task order

on any or all of the awarded contracts. The County will abide by all portions of New Mexico State

Statute 13-1-154, regarding contract limits and terms.

GENERAL LIABILITY INSURANCE

The Contractor shall submit proof of insurance, or evidence of the ability to obtain such coverage, with

its bid. All insurance policies shall be issued by companies authorized to provide insurance in the State

of New Mexico. Within ten (10) days following the Notice of Award, the successful Bidder shall

procure, furnish, and maintain throughout the duration of the contract a comprehensive general liability

insurance policy. This policy shall provide coverage with limits of not less than $1,000,000 per

occurrence for bodily injury, including death, and property damage.

The required insurance coverage shall apply to all operations performed under the contract and shall

include coverage for the use of all owned, non-owned, and hired automobiles, vehicles, and other

equipment, whether used on or off the work site.

PROCUREMENT ADMINISTRATOR

The Procurement Administrator listed below is the official point of contact for this procurement. All

questions or requests for clarification must be submitted in writing directly to the Procurement

Administrator. Offerors are only permitted to communicate with the Procurement Administrator

regarding this IFB. No other Eddy County employees, department heads, or managers are authorized to

speak on behalf of the County for this solicitation. Contacting anyone else in the County may result in

disqualification of the offeror’s bid.

Procurement Administrator

AdriAnne Granger, CPO

Phone: 575-887-9511 Ext. 2525

Fax 575-628-3275

Email: agranger@co.eddy.nm.us

3

Commodity Codes

• NAICS 541380Testing Laboratories

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