Project Information

Bid Title

PORTAGE COUNTY-WIDE SALARY STUDY

Issuing Agency

Portage County

Location

Wisconsin

Published Date

Apr 8, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-03PC

Original Source

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Project Description

Bid Number:	2026-03PC
Bid Title:	PORTAGE COUNTY-WIDE SALARY STUDY
Category:	General
Status:	Open

Description: The purpose of this document is to provide interested parties with information to enable them to prepare and submit a proposal for conducting a comprehensive classification and compensation study for all Portage County positions, excluding represented law enforcement positions. Publication Date/Time: 4/8/2026 12:01 AM Closing Date/Time: 4/30/2026 2:00 PM Addendum Date/Time: 04/20/2026 Contact Person: Chris Schultz schultzc@co.portage.wi.gov Business Hours: 8-4PM Related Documents: 2026-03PC RFP Proposal Document

Attachment Preview

REQUEST FOR

PROPOSAL (RFP)

FOR

COUNTY-WIDE SALARY STUDY

#2026-03PC

Issued by:

Portage County

Purchasing Department

Proposals must be submitted

No later than 2:00 PM, Thursday, April 30, 2026 to:

Portage County Purchasing

1462 Strongs Ave

Stevens Point WI 54481

LATE PROPOSALS WILL BE REJECTED

There will not be a public opening for this Proposal

For further information regarding this

RFP contact Chris Schultz

At (715) 346-1393

Email: schultzc@co.portage.wi.gov

Issued: 04/09/2026

Table of Contents

1. General Information ............................................................................................................................. 4

1.1. Introduction .................................................................................................................................. 4

1.2. Definitions ..................................................................................................................................... 4

1.3. Scope............................................................................................................................................. 4

1.4. Calendar of Events ........................................................................................................................ 6

1.5. Contract Term and Funding .......................................................................................................... 7

2. Preparing and Submitting a Proposal ................................................................................................... 7

2.1. General Instructions...................................................................................................................... 7

2.2. Incurring Costs .............................................................................................................................. 7

2.3. Submitting Proposals .................................................................................................................... 7

2.4. Proposal Organization and Format ............................................................................................... 7

2.5. Multiple Proposals....................................................................................................................... 8

2.6. Withdrawal of Proposals ............................................................................................................ 8

3. Proposal Selection and Award Process ................................................................................................. 8

3.1. Evaluation Committee .................................................................................................................. 8

3.2. Preliminary Evaluation .................................................................................................................. 8

3.3. Right to reject proposals ............................................................................................................... 9

3.4. Proposal Scoring............................................................................................................................ 9

3.5. Evaluation Criteria......................................................................................................................... 9

3.6. Interviews/Presentations.............................................................................................................. 9

3.7. Final Evaluation ............................................................................................................................. 9

3.8. Award and Final Offers ................................................................................................................. 9

3.9. Notification of Intent to Award................................................................................................... 10

3.10. Appeals Process .......................................................................................................................... 10

3.11. Negotiate Contract Terms........................................................................................................... 10

4. Requirements...................................................................................................................................... 10

4.1. Mandatory Requirements........................................................................................................... 10

4.2. Contract Requirements............................................................................................................... 11

5. Proposer Information and Solutions................................................................................................... 11

5.1. Organization Capabilities (200 Points)........................................................................................ 11

5.2. Staff Qualifications (150 Points) ................................................................................................. 11

5.3. Proposer Solutions (450 points total) ......................................................................................... 11

5.4. Proposer References ................................................................................................................... 12

Table of Contents

6. Cost Proposal ...................................................................................................................................... 12

6.1. General Instructions for the Cost Proposal and how it will be Scored ....................................... 12

6.2. Format for Submitting Cost Proposal. ........................................................................................ 12

6.3. Fixed Price Period........................................................................................................................ 13

Attachment A - Signature and Authority Affidavit Form

Attachment B - References

Attachment C - Designation of Confidential & Proprietary Information Form

Attachment D - Mandatory Requirements

Attachment E - Cost Proposal

Portage County Wisconsin

RFP #2026-03PC

Page 4 of 18

1. General Information

1.1. Introduction

The purpose of this document is to provide interested parties with information to enable them to prepare

and submit a proposal for conducting a comprehensive classification and compensation study for all Portage

County positions, excluding represented law enforcement positions.

The County of Portage as represented by the Purchasing Department intends to use the results of this

Request for Proposal (RFP) to award a contract for the above listed project. The contract administrator will

be determined at the time of the contract award. Retain a copy of these proposal documents for your files.

Should you receive an award, these documents become your contract terms and conditions.

1.2. Definitions

The following definitions are used throughout the RFP:

Contractor means proposer awarded the contract.

County means the County of Portage Wisconsin.

Proposer/Vendor/Bidder means a company or individual submitting a proposal in response to this RFP.

Purchasing means the County of Portage Purchasing Department.

RFP means Request for Proposal.

Salary Study means the comprehensive report, structure and recommends as to all County positions (a/k/a

“Study”).

State means the State of Wisconsin.

VendorNet means the State of Wisconsin’s electronic purchasing information system.

1.3. Scope

1.3.1. Project Description

In 2016 Portage County conducted a comprehensive classification and compensation study for all Portage

County positions, excluding represented law enforcement positions. In 2022 a market update was done to

update the system to ensure it stayed consistent with both external and internal equity.

Portage County is soliciting proposals from qualified consultants for the purpose of conducting a

comprehensive classification and compensation study for all Portage County positions excluding

represented law enforcement positions.

1.3.2.

Objective/Needs/Expectations

The consultant shall perform or provide the following:

1. Provide project information to be shared with employees to explain the scope of the

project, methods used, and process.

2. Review and update Portage County’s current classification and compensation schedules to

ensure the County’s wage and benefit package remains comparable and competitive to external

units of local government of similar size and scope, as well as to private-sector benchmarks in

the same geographic area, to attract and retain the best qualified individuals. Portage County’s

Portage County Wisconsin

RFP #2026-03PC

Page 5 of 18

external market analysis of comparable local government employers, when reviewing wages for

individual positions, indicates that while starting wage rates for positions within the General

classification and compensation schedule are generally competitive, the County lags behind

market levels at the midpoint and maximum ranges of the pay structure

3. In the review and update of the County’s classification and compensation schedule take into

consideration wage compression. Wage compression is an on-going concern, particularly for

hourly employees in higher pay grades who are at or near the top steps of their salary range, in

comparison to their supervisory staff. To promote an environment that fosters and encourages

employee aspirations for advancement, and to attract external supervisory candidates, a

sufficient separation must be maintained.

4. Review County’s current job classifications and recommend placement of each position to an

appropriate classification and pay grade based on internal equity, across all county

departments, and marketplace considerations. A review of the job classifications shall include

interviews with employees and appropriate supervisory and management staff.

5. Review all positions and properly classify those positions in accordance with current Fair Labor

Standards Act (FLSA) and Wisconsin Wage and Hour provisions relative to exempt and non-

exempt status and recommend changes to job descriptions, if any, to ensure in compliance with

ADAAA and other applicable laws.

6. When reviewing current job classifications, recommend additions and deletions to the

current classification plan when it makes sense.

7. Identify a manageable list of Wisconsin counties, of similar size, scope and geographic

location that can be used internally to review and compare wage and benefit packages for

internal maintenance.

8. Provide a recommendation for a process for internal maintenance of the classification and

compensation system to deal with positions that evolve over time or require different

tasks than when first created.

9. Provide recommendations for policy updates, if necessary.

10. Provide timely progress reports and address issues encountered with the Director of Human

Resources on a regular basis to ensure that forward progress is maintained.

11. Present the results to the Human Resources Committee.

12. Present to the County Board a final report and overall plan that is clear and

understandable, and summarizes the information gathering process, findings, the

estimated cost of wage recommendations, and an implementation plan that is within the

County’s fiscal parameters.

13. Conduct employee classification appeals after plan adoption.

1.3.3.

Current Salary Schedules, Benefit Package and County Ordinances

See the link Human Resources | Portage County, WI for the Human Resources Page. The Policies

and Wages are listed under the Human Resources Policies & Wage/Classifications link on that page

see picture of link below:

A copy of the Portage County Code of Ordinances 3.11 – Human Resources Policies can be found at:

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