Project Information

Bid Title

205 - Lubricants

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Apr 29, 2026

Closing Date

May 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

205 - Lubricants

File Number: 205
Closing Date: May 5, 2026, 3:00 PM
Requestor/Buyer: Gregory Hart
Contact Email: ghart@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 4

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Tom Kushner

216-420-8107

tkushner@clevelandohio.gov

Procurement Folder

159363

RFB No.

RFB 7015 202600000000205

RFB Description

Lubricants

RFB Closing Date/Time

May 05, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

7015

May 05, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Various Lubricants

Item Quantity/

UOM

Event Date

Service

Dates

From

To

Catalog

Discount

Awarded PO not to exceed $49,999.99

Fluids to be delivered on an as needed basis.

Vendor to supply and deliver motor oil, hydraulic oil, and other lubricants on an as needed basis for the Division of Motor Vehicle

Maintenance.

Vendor to bid on all items and quantities as specified.

Vendor to state delivery lead time:___

Vendor to submit Literature or specifications for bid product.

Vendor to be an authorized delivery agent for the listed product.

Price:

Extreme Pressure Gear Lubricant

80W-90

1a. Price per gallon/bulk

1b. 400 lb. price per pound/drum

1c. 120 lb. price per pound/keg

1d. 35 lb. price per pound/pail

________

______

_____

______

85W-140

1a. Price per gallon/bulk

1b. 400 lb. price per pound/drum

1c. 120 lb. price per pound/keg

1d. 35 lb. price per pound/pail

________

______

_______

______

TO-4 Transmission Fluid

SAE 10W Price per gallon

SAE 30W Price per gallon

Automatic Transmission Fluid (ATF)

DEXRON III and MERCON

2a. Price per gallon/bulk

2b. Price per gallon/drum

___

____

____

____

INVITATION TO BID

(This is not an order.)

Page 2 of 4

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Tom Kushner

216-420-8107

tkushner@clevelandohio.gov

Procurement Folder

159363

RFB Closing Date/Time

May 05, 2026 3:00 PM

RFB No.

RFB 7015 202600000000205

RFB Description

Lubricants

Department/Division Public Bid Opening Date/Time

7015

May 05, 2026 3:00 PM

Chassis Lube, winter/summer grades

3a. 400 lb. price per pound/drum

3b. 35 lb. price per pound/pail

____

______

Wheel Bearing Grease (Heavy Duty)

4a. 400 lb. price per pound/drum

4b. 35 lb. price per pound/pail

___

________

Gasoline and Diesel Engine Oil

Meeting the following A.P.I. classifications.

5a. Regular service single grade SAE 20, 30, 40, 50

Price per gallon/drum

____

5b. Non-Detergent single grade SAE 20, 30, 40

Price per gallon/drum

____

Regular service multi-grade

SAE 5W-20 5c. price per gallon/bulk

5d. price per gallon/drum

_______

_____

SAE 5W-30 5e. price per gallon/bulk

5f. price per gallon/drum

____

____

SAE 10W-30 5g. price per gallon/bulk

___

5h. price per gallon/drum

____

SAE 10W-40 5i. price per gallon/bulk

___

5j. price per gallon/drum

__

SAE 15W-40 5k. price per gallon/bulk

___

5l. price per gallon/drum

____

SAE 15W-40 5m. price per gallon/bulk

(CJ-4) 5n. price per gallon/drum

______

____

SAE 20W-50 5o. price per gallon/bulk

5p. price per gallon/drum

_____

_____

Universal Hydraulic/ Tractor Fluid

HY-Trac 6a price per gallon/bulk

6b price per gallon/drum

_____

_____

Heavy Duty Hydraulic Oil. ISO Viscosity Grade 32

price per gallon/bulk

_____

price per gallon/drum

__

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 4

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Tom Kushner

216-420-8107

tkushner@clevelandohio.gov

Procurement Folder

159363

RFB Closing Date/Time

May 05, 2026 3:00 PM

RFB No.

RFB 7015 202600000000205

RFB Description

Lubricants

Department/Division Public Bid Opening Date/Time

7015

May 05, 2026 3:00 PM

Two Cycle Engine Oil, (50 to 1) by the case

price per gallon/case

___

Windshield Washer Solvent (Pre-mixed) Specifications: Protects to -20 deg. F. Blue dye, methanol based. Must meet or exceed Original

Equipment Manufacturers (OEM) specifications for use in automobiles and trucks

55 gallon drum,

Ship To:

Vendor Response

MOTOR VEHICLE MAINTENANCE

MOTOR VEHICLE MAINTENANCE

4150 EAST 49TH STREET, BLDG. #1

Cleveland, OH 44105

Contract Amount

$

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

No Price increase

This Purchase Order does not permit price increases.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 4 of 4

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Tom Kushner

216-420-8107

tkushner@clevelandohio.gov

Procurement Folder

159363

RFB Closing Date/Time

May 05, 2026 3:00 PM

RFB No.

RFB 7015 202600000000205

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

Lubricants

Department/Division Public Bid Opening Date/Time

7015

May 05, 2026 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

and Buyer’s Name must be identified in the email subject line. Also clearly state the

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

 The Document ID Number and Buyers Name in email subject line

 PDF File of Request For Bid Form

 Terms & Conditions.

 Northern Ireland Affidavit.

 Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Commodity Codes

• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

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