Project Information

Bid Title

YTC-26-014-UPS Server

Issuing Agency

York Technical College

Location

South Carolina

Published Date

Apr 1, 2026

Closing Date

Apr 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

YTC-26-014-UPS Server

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Intent to Bid

Solicitation: YTC-26-014 – UPS Server

Maintenance

Date Issued: March 20, 2026

Procurement Officer: SUZANNE DESROCHERS

Phone: 803-327-8010

E-Mail Address: sdesrochers@yorktech.edu

Mailing Address: YORK TECHNICAL

COLLEGE

PURCHASING OFFICE

452 Anderson Road South

Rock Hill SC 29730-7318

DESCRIPTION: UPS Server Maintenance

USING GOVERNMENTAL UNIT: York Technical College

SUBMIT YOUR SEALED OFFER AT THE FOLLOWING:

MAILING ADDRESS:

YORK TECHNICAL COLLEGE

PURCHASING OFFICE

452 Anderson Road South

Rock Hill SC 29730-7318

PHYSICAL ADDRESS:

YORK TECHNICAL COLLEGE

PURCHASING OFFICE

452 Anderson Road South, Bldg N – Palmetto Room I

Rock Hill SC 29730-7318

SUBMIT OFFER BY (Opening Date/Time): 04/14/2026 13:00 PM (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 03/30/2026 12:00:00 (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1

CONFERENCE TYPE: N/A

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit"

provisions)

LOCATION: N/A

AWARD & Award will be posted on or before 04/24/2026. The award, this solicitation, any amendments, and any

AMENDMENTS related notices will be posted at the following web address: https://yorktech.edu/about/departments-

and-offices/administrative-departments/procurement/

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with,

the entity identified as the Offeror. The entity named as the offeror must be

a single and distinct legal entity. Do not use the name of a branch office or a

division of a larger entity if the branch or division is not a separate legal

entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

DATE SIGNED

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

TITLE

STATE VENDOR NO.

(business title of person signing above)

PRINTED NAME

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

STATE OF INCORPORATION

(printed name of person signing above)

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAPPAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home

office / principal place of business)

NOTICE ADDRESS (Address to which all procurement

and contract related notices should be sent.) (See "Notice"

clause)

________________________________________________

Area Code - Number - Extension Facsimile

________________________________________________

E-mail Address

PAYMENT ADDRESS (Address to which payments will

be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address

____Payment Address same as Notice Address

(check only one)

ORDER ADDRESS (Address to which purchase orders will

be sent) (See "Purchase Orders and "Contract Documents"

clauses)

____Order Address same as Home Office Address

____Order Address same as Notice Address

(check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments

to Solicitation" Provision)

Amendment Amendment Amendment Amendment Amendment Amendment Amendment Amendment

No.

Issue Date

No.

Issue Date

No.

Issue Date

No.

Issue Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for

Prompt Payment"

clause)

10 Calendar Days (%)

20 Calendar Days (%)

30 Calendar Days (%)

_____Calendar Days

(%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly

rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors

selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A

summary of the new preferences is available at http://www.procurement.sc.gov/preferences. ALL THE

PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER

AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE

STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE

CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER

QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE

CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for

your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor

Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you

must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you

are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address

____In-State Office Address same as Notice Address (check only one).

PAGE TWO (SEP 2009)

End of PAGE TWO

Contents

Contents .................................................................................................................................................................................. 3

I. SCOPE OF SOLICITATION ............................................................................................................................................ 5

ACQUIRE SERVICES (MODIFIED).................................................................................................................................. 5

II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS ...................................................................... 5

DEFINITIONS, CAPITALIZATION, AND HEADINGS (MODIFIED) ......................................................................... 5

AMENDMENTS TO SOLICITATION (MODIFIED) ....................................................................................................... 5

AUTHORIZED AGENT (FEB 2015) ................................................................................................................................... 5

AWARD NOTIFICATION (MAR 2024) ............................................................................................................................. 6

BID/PROPOSAL AS OFFER TO CONTRACT (JAN 2004)............................................................................................. 6

CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAR 2024)........................................................... 6

CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (JAN 2004) ........ 6

CODE OF LAWS AVAILABLE (JAN 2006) ...................................................................................................................... 7

DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE (JUL 2023) .......... 7

DEADLINE FOR SUBMISSION OF OFFER (JAN 2004) ................................................................................................ 7

DRUG FREE WORK PLACE CERTIFICATION (JAN 2004) ........................................................................................ 7

DUTY TO INQUIRE (FEB 2015) ......................................................................................................................................... 8

ETHICS CERTIFICATE (MAY 2008) ................................................................................................................................ 8

OMIT TAXES FROM PRICE (JAN 2004).......................................................................................................................... 8

PRICING (MAR 2024) .......................................................................................................................................................... 8

OPEN TRADE REPRESENTATION (JUN 2015).............................................................................................................. 8

PROTESTS (MAY 2024) ....................................................................................................................................................... 8

PROHIBITED COMMUNICATIONS AND DONATIONS (FEB 2015).......................................................................... 8

PUBLIC OPENING (JAN 2004) ........................................................................................................................................... 9

QUESTIONS FROM OFFERORS (MODIFIED) .............................................................................................................. 9

REJECTION/CANCELLATION (JAN 2004)..................................................................................................................... 9

RESPONSIVENESS (MAR 2024) ........................................................................................................................................ 9

SIGNING YOUR OFFER (JAN 2004) ................................................................................................................................. 9

STATE OFFICE CLOSINGS (JAN 2004) ......................................................................................................................... 10

DISCLOSURE OF YOUR BID / PROPOSAL and SUBMITTING CONFIDENTIAL DATA (FEB 2021) ............... 10

SUBMITTING A PAPER OFFER OR MODIFICATION (MAR 2015) ........................................................................ 10

VENDOR REGISTRATION MANDATORY (MAY 2024) ............................................................................................. 11

WITHDRAWAL OR CORRECTION OF OFFER (JAN 2004) ...................................................................................... 11

II. INSTRUCTIONS TO OFFERORS -- B. SPECIAL INSTRUCTIONS ..................................................................... 11

III. SCOPE OF WORK/SPECIFICATIONS .................................................................................................................... 11

DELIVERY/PERFORMANCE LOCATION -- SPECIFIED (MODIFIED).................................................................. 15

IV. INFORMATION FOR OFFERORS TO SUBMIT .................................................................................................... 15

INFORMATION FOR OFFERORS TO SUBMIT – GENERAL (MODIFIED):.......................................................... 15

SUBMITTING REDACTED OFFERS (MAR 2015) ........................................................................................................ 15

V. QUALIFICATIONS........................................................................................................................................................ 16

QUALIFICATIONS OF OFFEROR (MAR 2015)............................................................................................................ 16

VI. AWARD CRITERIA ..................................................................................................................................................... 16

VII. TERMS AND CONDITIONS -- A. GENERAL ........................................................................................................ 16

ASSIGNMENT, NOVATION, AND CHANGE OF NAME, IDENTITY, OR STRUCTURE (FEB 2015) ................. 16

BANKRUPTCY - GENERAL (FEB 2015) ........................................................................................................................ 17

CHOICE-OF-LAW (JAN 2006).......................................................................................................................................... 17

CONTRACT DOCUMENTS & ORDER OF PRECEDENCE (MAY 2024).................................................................. 17

DISCOUNT FOR PROMPT PAYMENT (JAN 2006) ...................................................................................................... 17

DISPUTES (JAN 2006) ........................................................................................................................................................ 17

EQUAL OPPORTUNITY (JAN 2006) ............................................................................................................................... 18

FALSE CLAIMS (JAN 2006).............................................................................................................................................. 18

FIXED PRICING REQUIRED (JAN 2006) ...................................................................................................................... 18

NO INDEMNITY OR DEFENSE (FEB 2015)................................................................................................................... 18

NOTICE (MAY 2024) .......................................................................................................................................................... 18

OPEN TRADE (JUN 2015) ................................................................................................................................................. 18

ORGANIZATIONAL CONFLICT OF INTEREST (JUL 2023)..................................................................................... 18

PAYMENT and INTEREST (MODIFIED)....................................................................................................................... 18

PUBLICITY (JAN 2006....................................................................................................................................................... 19

PURCHASE ORDERS (JAN 2006) .................................................................................................................................... 19

3

SURVIVAL OF OBLIGATIONS (JAN 2006) ................................................................................................................... 19

TAXES (JAN 2006) .............................................................................................................................................................. 19

TERMINATION DUE TO UNAVAILABILITY OF FUNDS (JAN 2006) ..................................................................... 19

THIRD PARTY BENEFICIARY (JAN 2006) ................................................................................................................... 19

WAIVER (JAN 2006)........................................................................................................................................................... 19

VII. TERMS AND CONDITIONS -- B. SPECIAL ........................................................................................................... 20

BANKRUPTCY – GOVERNMENT INFORMATION (FEB 2015)................................................................................ 20

CHANGES (JAN 2006)........................................................................................................................................................ 20

COMPLIANCE WITH LAWS (JAN 2006) ....................................................................................................................... 20

CONTRACT LIMITATIONS (JAN 2006) ........................................................................................................................ 20

CONTRACTOR'S LIABILITY INSURANCE - GENERAL (FEB 2015) ...................................................................... 20

CONTRACTOR PERSONNEL (JAN 2006) ..................................................................................................................... 21

CONTRACTOR'S OBLIGATION -- GENERAL (JAN 2006) ........................................................................................ 21

ILLEGAL IMMIGRATION (NOV 2008).......................................................................................................................... 22

INDEMNIFICATION-THIRD PARTY CLAIMS - GENERAL (NOV 2011)................................................................ 22

INDEMNIFICATION - THIRD PARTY CLAIMS - DISCLOSURE OF INFORMATION (FEB 2015) ................... 22

LICENSES AND PERMITS (JAN 2006) ........................................................................................................................... 23

RELATIONSHIP OF THE PARTIES (JAN 2006) ........................................................................................................... 23

TERM OF CONTRACT -- EFFECTIVE DATE / INITIAL CONTRACT PERIOD (JAN 2006) ............................... 23

TERM OF CONTRACT -- OPTION TO RENEW (FEB 2021) ...................................................................................... 23

TERM OF CONTRACT -- TERMINATION BY CONTRACTOR (JAN 2006) ........................................................... 23

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL ................................................................................... 24

NONRESIDENT TAXPAYER REGISTRATION AFFIDAVIT INCOME TAX WITHHOLDING .......................... 25

ATTACHMENT B ............................................................................................................................................................... 26

BIDDER'S CHECKLIST .................................................................................................................................................... 26

4

I. SCOPE OF SOLICITATION

ACQUIRE SERVICES (MODIFIED)

ACQUIRE SERVICES & SUPPLIES / EQUIPMENT (JAN 2006): The purpose of this solicitation is to acquire services and

supplies or equipment complying with the enclosed description and/or specifications and conditions. [01-1005-1]

York Technical College is requesting quotes for UPS Server Maintenance.

II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS

DEFINITIONS, CAPITALIZATION, AND HEADINGS (MODIFIED)

CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND SHALL NOT BE

USED TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS

ARE APPLICABLE TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.

ADA means Americans with Disabilities Act of 1990

AMENDMENT means a document issued to supplement the original solicitation document.

AUTHORITY means the State Fiscal Accountability Authority or its successor in interest.

BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture, or any

other legal entity. [11-35-310(3)]

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of performance,

price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties to the contract. [11-35-

310(4)]

CONTRACT See clause entitled Contract Documents & Order of Precedence.

CONTRACT MODIFICATION means a written order signed by the procurement officer, directing the contractor to make

changes which the clause of the contract titled "Changes," if included herein, authorizes the Procurement Officer to order

without the consent of the contractor. [11-35-310(9)]

CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number. Offerors

are cautioned that Amendments may modify information provided on the Cover Page.

OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used

interchangeably with the term Offer.

OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term

Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.

PAGE TWO means the second page of the original solicitation, which is labeled Page Two.

PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page, an

amendment, or an award notice.

SOLICITATION means this document, including all its parts, attachments, and any Amendments.

STATE means the Using Governmental Unit(s) identified on the Cover Page.

SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.

US or WE means the using governmental unit.

YTC means York Technical College

YOU and YOUR means Offeror.

USING GOVERNMENTAL UNIT means the unit(s) of government identified as such on the Cover Page. If the Cover

Page identifies the Using Governmental Unit as "Statewide Term Contract," the phrase "Using Governmental Unit" means

any South Carolina Public Procurement Unit [11-35-4610(5)] that has submitted a Purchase Order to you pursuant to the

contract resulting from this solicitation. Reference the clauses titled "Purchase Orders" and "Statewide Term Contract."

WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by the

Contractor to fulfill the Contractor's obligations under the Contract.

AMENDMENTS TO SOLICITATION (MODIFIED)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the

following web site for the issuance of Amendments: https://yorktech.edu/about/departments-and-offices/administrative-

departments/procurement/ (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and

returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page

Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this

solicitation is amended, then all terms and conditions which are not modified remain unchanged.

AUTHORIZED AGENT (FEB 2015)

All authority regarding this procurement is vested solely with the responsible Procurement Officer. Unless specifically

delegated in writing, the Procurement Officer is the only government official authorized to bind the government with regard

5

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