Project Information

Bid Title

Bid#26-09 Central Office Lawn Care

Issuing Agency

Trussville City Schools

Location

Alabama

Published Date

May 13, 2026

Closing Date

Jun 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid#26-09 Central Office Lawn Care

Sealed bids for the TCS Central Office Lawn Care will be received by the Trussville City Board of Education at the Central Office located at 476 Main St Trussville AL until 9:00am CST on June 3rd, 2026, at which time they will be publicly opened and read.

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TRUSSVILLE CITY SCHOOLS

476 Main Street

Trussville, AL 35173

(205) 228-3000 FAX (205) 228-3001

Mr. Stephen Ward

Board President

Dr. Patrick Martin

Superintendent

Date: May 4th, 2026

Bid # 26-09

TCS Central Office Lawn Care

Sealed bids for the TCS Central Office Lawn Care will be received by the Trussville City Board of

Education at the Central Office located at 476 Main St Trussville AL until 9:00am CST on June 3rd, 2026,

at which time they will be publicly opened and read.

You may access this bid using this link to the Trussville City Schools web site

https://www.tcsk12.us/departments/bids-and-vendor-information. Click the bid number listed above from

the list under Building and Facilities Bids to view the bid. If you would like to request a hard copy of this

bid, you may call 205-228-3062.

In the event the Trussville City School system is closed due to unforeseen circumstances on the mandatory

pre-bid date, or the bid opening date please visit https://www.tcsk12.us/ to view the District News section

for new dates and times.

The specifications and bid information attached should be read carefully. On the final page, you must enter

your bid amount and sign. If the document is not submitted as requested, it may be such that we cannot

classify this offer as a legitimate bid. All bids must comply with the Alabama State Bid Law.

A mandatory pre-bid conference has been set 9:00am CST on May 27th, 2026, at the Central Office

located at 476 Main St, Trussville, Alabama. It is the responsibility of each Bidder/Vendor to visit the school

for the purpose of viewing/questioning item specifications.

The bid will be awarded to the lowest Bidder/Vendor meeting specifications. Trussville City Schools

reserves the right to reject any and or all bids and to waive informalities in awarding this bid to the lowest

responsible bidder. If you have any questions concerning this bid, please contact the writer at 205-228-

3062.

Sincerely,

Brian Pharris

Facilities Director

476 Main Street

Trussville, AL 35173

(205) 228-3062

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Bid # 26-09

TCS Central Office Lawn Care

BIDDERS ARE REQUESTED TO RETAIN THESE INSTRUCTIONS, CONDITIONS, AND SPECIFICATIONS

FOR FUTURE REFERENCE, ONCE AWARDED THIS IS YOUR CONTRACT DOCUMENT.

I.

GENERAL INFORMATION

(A) All bidders must use our form for submitting their bid.

(B) All bid envelopes must be sealed and marked with the following in the lower left hand

corner Bid #, Name of the bid, opening time and date and company name. Late bids

will not be opened.

(C) Trussville City Schools is tax exempt under State and Federal law. Bids will not include

State Sales Tax, Federal Excise Taxes or any other fee.

(D) Records showing successful bidder(s) and prices quoted will be placed on file and may be

examined upon request. If the contract is awarded to someone other than lowest bidder, a

note of explanation will appear in the bid file.

(E) Use of trade names and numbers shall be interpreted as establishing a standard

of quality and shall not be construed as limiting competition.

(F) Any necessary amendments to this Bid will be posted on our web page at

https://www.tcsk12.us/departments/bids-and-vendor-information. While Trussville

City Schools will make an effort to communicate all amendments, monitoring the web page

for amendments will be considered the vendors responsibility.

(G) Any Request for Information (RFI) should be submitted to

Sadie.logan@tcsk12.us and will be addressed via email to all

bidders.

II. SPECIFICATIONS

(A) The bidder shall state the manufacturer’s warranty for each item quoted and will be

responsible for all warranty service as required.

(B) You shall obtain a City of Trussville Business thirty (30) days after award of bid.

(C) Your bid must include a Chemical Application license (if applicable).

(D) Your bid must include a Certificate of Insurance (COI) in the minimum amount of 1 million

dollars and a Workman’s compensation certificate.

(E) The venue for this contract shall be Jefferson County, Alabama.

(F) The state of Alabama shall be the governing law for this contract.

(G) All vendors wishing to bid shall have a minimum of five (5) years’ experience doing

Page | 3

business under the same firm name in which bids are submitted. Joint venture contracts

must be pre-approved.

(H) Each vendor shall submit a list of educational facilities with the name of the facility and the

contact person where they have performed the duties described in this bid.

III. DISQUALIFICATION OF BIDS

Bids may be disqualified before the awarding of the contract for any of the following:

(A) Failure to mark envelope as required.

(C) Failure to include requested information or other details of the bid.

(D) Excessive errors.

(E) Failure to complete “Bid Form for Alabama Immigration Law Compliance” and return

appropriate documentation. MUST be included even if previously submitted.

(F) Failure to have an original signature on the Bid Form, a faxed copy is not acceptable.

(G) The failure to include the acknowledgment of addendum form (if applicable)

(H) This Bid shall not be altered by the bidder in any way. Any and all changes from those

specified shall be listed as deviation. Failure to abide by this requirement may result in the

bid being disqualified from consideration.

IV. MATERIALS BID (if applicable)

(A) All items quoted shall be new packed in manufactures original containers and

shall meet or exceed the specific specifications shown. Re-built or

remanufactured equipment will not be considered.

(B) The bidder shall state the manufacturer’s warranty for each item quoted and will

be responsible for all warranty service as required.

(C) Bidders shall quote the brand and/or model specified. If bidding a substitute,

bidder must identify the differences in writing on additional sheet(s). Bidders

must submit product specification sheets for all items being quoted. All

bids not complying with the statement may be rejected. (if applicable)

Page | 4

V. CONTRACT PERIOD/PRICING OPTIONS

(A) The bid award or any contract entered into as a result of the bid award cannot be

assigned, subcontracted out or franchised out to any contractor(s). The company submitting

the bid must be the company that actually performs the work, and no assignment whatsoever

shall be permitted.

(B) Prices should be good for the length of this contract. The contract will be based

on a period of 12 months with the option to renew for four (4) years from the date

the contact was awarded.

(C) Trussville City Schools reserves the right to terminate this contract with a 30-day

written notice to the vender.

VI. PROPOSAL FORM

(A) Proposal form shall be filled out in full.

(B) Each item quoted shall be described by brand name and model number.

(C) Each item shall be assigned a unit cost. Failure to provide this information on

proposal form may be cause for rejection of bid.

VII METHOD OF AWARD and DELIVERY

(A) The award will be made to the lowest responsible bidder meeting specifications. It is not

the policy of Trussville City Schools to purchase on the basis of low bid only. Quality,

conformity with specifications, purpose for which required, terms of delivery, past service

and experience are among the factors that may be considered in determining the

responsible bidder.

(B) In the event the low bidder refuses to accept the entire requirements without deviation, the

bid may be awarded to the next lowest bidder.

(C) Award will be made to the responsible bidder offering a proposal that is deemed the most

acceptable and advantageous to the Trussville City School System.

(D) F.O.B. ADD ADDRESS FOR FOB. The title and risk of loss of the goods will not pass to

Trussville City Schools, departments or local school until receipt and acceptance takes

place at the FOB point. Vendor will notify Trussville City Schools 24 hours prior to delivery.

Page | 5

VIII. SPECIFICATIONS/SCOPE OF WORK

This bid is for lawn service and grounds control for all property at the Trussville City Schools

Central Office.

Lawn and Grounds Maintenance Overview:

This bid is for lawn service for the property at Central Office. It includes grass cutting, weed

eating/removal, edging all sidewalks, curbs, concrete pads with a mechanical edging device (no

weed eaters or round-up), using a blower to clean off all walkways, driveways, back parking lot,

front and back of building, clean-up (cuttings, sticks, branches and trash) and leaf removal. All

clippings should be removed from the turf, all future natural areas bordering the turf, sidewalks

and roadways. Turf areas are to have groomed defined edges.

All work is to be performed after business hours with 12 hours prior notice so we can

move our service trucks.

All future planting beds including annuals, perennials, wood ornamentals, hedges, etc. will be

kept weed free either by hand or chemical treatment to include round-up and pre-emergence and

post-emergence. Any hedges and woody ornamentals shall be pruned to present a neat and

ordered natural appearance.

All trash and debris including tree limbs will be removed before service.

Familiarity with work: Contractor is responsible for

(a) Having thoroughly investigated and considered the scope of services to be performed

(b) Carefully considering how the services should be performed, and

(c) Fully understanding the facilities, difficulties and restrictions attending to the performance of

the services required. Contractor is responsible to investigate the area and be fully acquainted

with the conditions.

The turf areas should be cut approximately 36 times per year according to the following schedule:

Two Cuts

November

December

January

February

Three Cuts

March

July

October

Four Cuts

April

May

June

August

September

The bid response should also include a price for one individual cut including all services outlined

in this document. The per cut price may be used at times when the above schedule does not

maintain a clean and orderly appearance.

Example: Following excessive rain during the summer or a mild winter Trussville City Schools

(TCS) might require an additional cut for the grounds.

Commodity Codes

• NAICS 561730Landscaping Services

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