Project Information

Bid Title

Tertiary Filter #4 - Sand Removal

Issuing Agency

City of Ann Arbor

Location

Michigan

Published Date

Dec 15, 2025

Closing Date

Jan 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-06

Original Source

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Bid Documents

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Project Description

due date & time	bid description	bid #	primary contact	status
January 20, 2026 11:00AM	Tertiary Filter #4 - Sand Removal	RFP 26-06	Anne Warrow	Open

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PUBLIC IMPROVEMENT REQUEST FOR PROPOSAL

RFP# 26-06

TERTIARY FILTER #4 - SAND REMOVAL

City of Ann Arbor

WATER RESOURCES RECOVERY FACILITY

Due Date: January 20, 2026 by 11:00 a.m. (local time)

Issued By:

City of Ann Arbor

Procurement Unit

301 E. Huron Street

Ann Arbor, MI 48104

TABLE OF CONTENTS

SECTION I: GENERAL INFORMATION .....................................................................…3

SECTION II: SCOPE OF WORK.................................................................................. 11

SECTION III: MINIMUM INFORMATION REQUIRED ................................................. 13

SECTION IV: ATTACHMENTS .................................................................................... 19

APPENDIX A: OPERATION AND MAINTENANCE OF CITY OF ANN ARBOR TERTIARY

FILTER RENOVATION, DATED MAY 4, 1998

2

SECTION I - GENERAL INFORMATION

A. OBJECTIVE

The purpose of this Request for Proposal (RFP) is to select a contractor to remove

the sand from filter #4 located in the Tertiary Building at the City of Ann Arbor Water

Resource Recovery Facility.

The bidder will be required to follow City safety requirements while on City property.

This includes but is not limited to following all appropriate safety precautions for the

filters as non-permit required confined spaces, bringing locks to follow LOTO protocols

of valves going in to the filters, using a ladder that extends at least 3’ above the railings

around the filters, wearing appropriate safety gear (e.g., hard hats, safety glasses,

vests, and steel-toed boots), and participating in safety tailgate meetings prior to the

commencement of work.

B. BID SECURITY

Each bid must be accompanied by a certified check or Bid Bond by a surety licensed

and authorized to do business within the State of Michigan, in the amount of 5% of the

total of the bid price.

Proposals that fail to provide a bid security upon proposal opening will be

deemed non-responsive and will not be considered for award.

C. QUESTIONS AND CLARIFICATIONS / DESIGNATED CITY CONTACTS

All questions regarding this Request for Proposal (RFP) shall be submitted via e-mail.

Questions will be accepted and answered in accordance with the terms and conditions

of this RFP.

All questions shall be submitted on or before January 9, 2026 at 2:00 p.m. (local

time), and should be addressed as follows:

Scope of Work/Proposal Content questions shall be e-mailed to Anne Warrow,

P.E., Senior Engineer, awarrow@a2gov.org

RFP Process and Compliance questions shall be e-mailed to Colin Spencer, Buyer

- CSpencer@a2gov.org

Should any prospective bidder be in doubt as to the true meaning of any portion of

this RFP, or should the prospective bidder find any ambiguity, inconsistency, or

omission therein, the prospective bidder shall make a written request for an official

interpretation or correction by the due date for questions above.

3

All interpretations, corrections, or additions to this RFP will be made only as an official

addendum that will be posted to a2gov.org and MITN.info and it shall be the

prospective bidder’s responsibility to ensure they have received all addenda before

submitting a proposal. Any addendum issued by the City shall become part of the

RFP and must be incorporated in the proposal where applicable.

D. PRE-PROPOSAL MEETING

A pre-proposal conference for this project will be held on Tuesday, January 6, 2026, at 11:00

a.m. at 49 S. Dixboro Road, Ann Arbor, MI 48105.

Attendance at this conference is highly recommended. Administrative and technical questions

regarding this project will be answered at this time. The pre-proposal conference is for

information only. Any answers furnished will not be official until verified in writing by the

Financial Service Area, Procurement Unit. Answers that change or substantially clarify the

proposal will be affirmed in an addendum.

E. PROPOSAL FORMAT

To be considered, each firm must submit a response to this RFP using the format

provided in Section III. No other distribution of proposals is to be made by the

prospective bidder. An official authorized to bind the bidder to its provisions must sign

the proposal. Each proposal must remain valid for at least one hundred and twenty

(120) days from the due date of this RFP.

Proposals should be prepared simply and economically providing a straightforward,

concise description of the bidder’s ability to meet the requirements of the RFP. No

erasures are permitted. Mistakes may be crossed out and corrected and must be

initialed in ink by the person signing the proposal.

F. SELECTION CRITERIA

Responses to this RFP will be evaluated using a point system as shown in Section III.

A selection committee comprised primarily of staff from the City will complete the

evaluation.

If interviews are desired by the City, the selected firms will be given the opportunity to

discuss their proposal, qualifications, past experience, and their fee proposal in more

detail. The City further reserves the right to interview the key personnel assigned by

the selected bidder to this project.

All proposals submitted may be subject to clarifications and further negotiation. All

agreements resulting from negotiations that differ from what is represented within the

RFP or in the proposal response shall be documented and included as part of the final

contract.

4

G. SEALED PROPOSAL SUBMISSION

All proposals are due and must be delivered to the City on or before JANUARY

20, 2026, by 11:00 a.m. (local time). Proposals submitted late or via oral, telephonic,

telegraphic, electronic mail or facsimile will not be considered or accepted.

Each respondent should submit in a sealed envelope

• one (1) original proposal

• one (1) additional proposal copy

• one (1) digital copy of the proposal preferably on a USB/flash drive

as one file in PDF format

Proposals submitted should be clearly marked: “RFP No. 26-06 – Tertiary Filter #4

– Sand Removal” and list the bidder’s name and address.

Proposals must be addressed and delivered to:

City of Ann Arbor

c/o Customer Service

301 East Huron Street

Ann Arbor, MI 48107

All proposals received on or before the due date will be publicly opened and recorded

on the due date. No immediate decisions will be rendered.

Hand delivered proposals may be dropped off in the Purchasing drop box located in

the Ann Street (north) vestibule/entrance of City Hall which is open to the public

Monday through Friday from 8am to 5pm (except holidays). The City will not be liable

to any prospective bidder for any unforeseen circumstances, delivery, or postal

delays. Postmarking on the due date will not substitute for receipt of the proposal.

Bidders are responsible for submission of their proposal. Additional time will not be

granted to a single prospective bidder. However, additional time may be granted to

all prospective bidders at the discretion of the City.

A proposal may be disqualified if the following required forms are not included

with the proposal:

• Attachment B – General Declarations

• Attachment D - Prevailing Wage Declaration of Compliance

• Attachment E - Living Wage Declaration of Compliance

• Attachment G - Vendor Conflict of Interest Disclosure Form

• Attachment H - Non-Discrimination Declaration of Compliance

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